Introducing EMS Standards

1. Introducing EMS Standards

2. Environmental Management System The part of the overall management system that includes organisational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy. (ISO 14001:1996)

3. ISO 14001 • A management tool • Drives performance improvement • Is NOT an award for being “environmentally friendly” • Starting baseline of environmental performance can vary

4. Two Standards in Operation EMAS Regulation March 1993 ISO 14001 September 1996

5. The Advantages of EMS Implementation • Framework for Legislative and Regulatory Compliance • Independent verification of commitment to the environment • Cost Savings • Customer Requirements • Investment and Insurance • Market Opportunities • Corporate Image. • Benefits to employees • Improved relations with the local community • IPC Requirement

6. The Disadvantages of ISO 14001 Implementation • Does not identify the nature of progress in ‘continual improvement’ • Does not require any form of independently verified environmental statement • Organisations merely meet the requirements and class-leaders enjoy the same standard • Identification of impacts difficult for service companies/SMEs • Wording of standard is vague

7. ISO 14001 Standard (Voluntary) • Policy • Continual Improvement in Environmental Performance • Impacts on Environment • Documented Procedures • Training and Awareness • Emergency Preparedness and Response • Regular Audits by Certification Body

8. The Interested Parties Competitors Regulators Investors/ Insurers Pressure Groups The Organisation Employees Marketplace Public

9. ISO 14001 and ISO 9001:2000 • Policy, Commitment and Resources • Responsibility and Authority • System Structure and Document Control • Training and Awareness • Audits and Procedures for NC, CA and PA • Records • Management Reviews

10. The Core Elements of ISO 14001 Dr. Deming’s Principles for TQM TQM looks for continual improvement The PDCA (Plan, Do, Check, Act) cycle can be applied to any process. It is always represented as a circle since improvement is never ending! Plan Act Do Check

11. 4.2 Environmental Policy 4.3 Planning PLAN 4.3.1 Environmental aspects 4.3.2 Legal & other requirements 4.3.3 Objectives & targets 4.3.4 Env management programme Continual Improvement 4.6 Management Review ACT 4.4 Implementation & DO Operation 4.4.1 Structure & responsibility 4.4.2 Training, awareness & competence 4.4.3 Communication 4.4.4 EMS Documentation 4.4.5 Document control 4.4.6 Operational control 4.4.7 Emergency preparedness & response 4.5 Checking and CHECK Corrective Action 4.5.1 Monitoring & measurement 4.5.2 Non-conformance, corrective & preventative action 4.5.3 Records 4.5.4 EMS audit

12. Initial Environmental Review (IER) INPUTS Raw materials Energy Resource consumption Suppliers OUTPUTS Emissions Discharges Wastes Noise, etc. Processes

13. Initial Environmental Review (IER) Advisable, but not assessable, should: • Identify legislative and regulatory requirements • Identify environmental aspects and associated impacts • Evaluate performance • Evaluate existing environmental management practices and procedures • Investigate previous non-compliances

14. Initial Environmental Review IER Identification of significant environmental impacts Register of Aspects managed by Setting Objectives/ Targets Management Programme Operational Control Documented Procedures and/or

15. 4.1 General Requirements • Is there an EMS? • Is it supported?

16. 4.2 Environmental Policy • Relevant to activities, products • Commitment to continual improvement and prevention of pollution • Understood and implemented at all levels • Commitment to comply with all relevant regulations and legislation • Provides framework for setting and reviewing objectives and targets • Publicly available

17. 4.3 Planning4.3.1 Aspects • Environmental impacts evaluation & register • controlled and uncontrolled emissions to atmosphere • controlled and uncontrolled discharges to water • toxic and non-toxic waste • use of natural resources, raw materials and utilities • noise, odour, dust , vibration, visual impact • habitats, ecosystems, flora and fauna • contaminated land

18. 4.3 Planning4.3.1 Aspects (continued) • Normal, abnormal conditions • Accidents, potential emergency situations • Past, current, planned activities • Direct and indirect • All activities, products and services • Update information • Evaluate significance of impact (consider the law?)

19. 4.3.2 Legal & other requirement • Register of Environmental Legislation • Parent Company Corporate Policy • Current and Draft EU Directives and Regulations • Government Acts and Regulations • Local authority/IPC licences • Must periodically check compliance with legislation (Clause 4.5.1) • Need to demonstrate understanding of legal obligations

20. 4.3.3 Objectives and Targets • Referenced to legislative and regulatory requirements • Consistent with environmental policy & continual improvement • Linked to most significant aspects • For each objective, set detailed performance targets

21. 4.3.4 Environmental Management Programme • Environmental Management Programme including: • detailed objectives and targets • timeframe • designated individuals

22. 4.4 Implementation & Operation4.4.1 Structure & responsibility • Roles are defined, documented, communicated • Management to provide resources • Nominate management representative

23. 4.4.2 Training, Awareness & Competence • All staff should receive awareness training • Appropriate training for personnel managing significant impacts • Competence of contractors

24. 4.4.3 Communication • Procedure for internal/external communication • Responding to external queries about E.M.S. • Record decision on external communications relating to environmental aspects

25. 4.4.4 Environmental Management Documentation • Initial Environmental Review (IER) • Register of Environmental Aspects • Register of Environmental Legislation • Environmental Manual • Environmental Procedures Manual (SOPs) • Environmental Management Programme, Objectives, Targets • Environmental Policy

26. EMS documentation Policy Objectives and Targets System Manual Aspects Legislation Register Register Procedures Work Instructions Records

27. 4.4.5 Document Control • Procedures to control documents • identifiable, reviewed, revised & authorised • of the current revision at the operating location • removed if obsolete • legible, dated, well ordered and retained for a specified period • someone responsible for creation & modification

28. 4.4.6 Operational Control • Identify functions, activities and processes which affect or have potential to affect environment • Documented procedures and work instructions • Specify operating criteria • Control of procurement and contracted activities

29. 4.4.7 Emergency preparedness and response • Identify potential accidents • Prevention and mitigation of associated impacts • Periodically test procedures and if necessary review and revise procedures

30. Emergency Plan/Equipment • The emergency plan(s) should outline the actions to be taken when specified emergency situations arise • Emergency equipment needs should be identified, and equipment should be provided in adequate quantity • This should be tested at specific intervals for continuing operability

31. 4.5 Checking & Corrective Action4.5.1 Monitoring & Measurement • Procedures to monitor process parameters that affect environmental impacts • Ensure reliability of data • e.g. calibration of monitoring equipment • Periodic evaluation of compliance with relevant regulations and legislation

32. 4.5.2 Non-conformance & Corrective & Preventive Action • Corrective/preventive action appropriate to magnitude of impact • Resultant procedural changes to be implemented and recorded

33. 4.5.3 Records • Evidence of operation of system • Filing, storage, maintenance • Access and safeguards • Retention times defined and recorded

34. 4.5.4 Environmental Management Systems Audit • Based on environmental performance of activity concerned • Audit plan • Corrective action must get to root cause

35. 4.6 Environmental Management System Review • Undertaken by Senior management • Documented minutes • Changes to policy and objectives • Continued suitability of E.M.S. • Concerns of relevant interested parties

36. Steps involved in EMAS Implementation • Define an Environmental Policy • Carry out an Initial Environmental Review

37. Steps involved in EMAS Implementation • Set environmental objectives • Establish an Environmental Management System

38. Steps involved in EMAS Implementation • Set up Internal Auditing Programme • Prepare an Environmental Statement

39. Steps involved in EMAS Implementation • External Audit and Validation of the Environmental Statement

40. Schematic diagram of key steps in EMAS 1 Company environmental policy Accredited environmental verifiers 2 Initial environmental review Accreditation System 3 Environmental programme 6 Environmental Objectives 4 Environmental management system Maximum audit cycle three years 8a Verification 5 Environmental Audit 8b Validation 7 Environmental statement

41. Site’s Environmental Statement • A description of the site's activities • An assessment of all the significant environmental issues • A summary of figures on pollution emissions, waste production, consumption of raw material, energy, water and noise • Company's environmental policy and site's programme and management system • Deadline for the next statement • Name of the accredited environmental verifier

42. Revision of EMAS Regulation 761/2001 • Scope broadened to all types of companies • Incorporates ISO 14001 as the management system • Company can use separate reports extracted from body of validated information • Annual validation of environmental statement • New logo

43. Revision of EMAS Regulation 761/2001 • Corporate EMAS Registration for multi-site organisations • Breach of legislation will not necessarily lead to de-registration

44. Comparison between ISO 14001 and EMAS ISSUE ISO 14001 EMAS Environmental Policy  Environmental Aspects Called effects Legislative and other requirements  Objectives and targets  Programme  Define responsibilities  Identify training needs  Procedures for internal communications  X External communications Consider processes Give information for significant aspects to public Prepare Statement X  Environmental Statement validated X  Maintain documented systems  Procedures for controlling all required docs.  X Records to be kept  Conduct audits At least every three years

45. EMS Assessment Process • Assessment Team • Initial Assessment • Documentation • Main Assessment • Report & Certificate

46. EMS Assessment Team • Industry knowledge • Environmental knowledge • Technical • Management System • Licensed Lead assessor • Institute of Environmental Management and Assessment (IEMA) • International Register of Certified Auditors (IRCA)

47. Initial Assessment • Does the EMS address all elements of ISO 14001? • Are planned arrangements implemented and effective? • Is the EMS based on the evaluation and management of significant impacts? • Is the EMS capable of delivering regulatory compliance and continual improvement? • Can reliance be placed on the internal EMS audits?

48. Documentation Review • Certification Body takes documentation from company for assessment

49. Main Assessment • Evaluation of: • compliance with documented EMS • management Commitment to EMS • environmental Performance Improvement • regulatory compliance • staff awareness and training • Assessment output: • non-conformance Reports (NCRs) • observations • recommendation for certification