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Preparing For Workshops / Setting The Stage

Preparing For Workshops / Setting The Stage. Session 6 –. Webinar 1 – Reflections…. Challenges identified…. How to train front-line staff when they can’t get to / spend time at workshops Level of participants / lack of foundational training Lack of management ‘buy-in”

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Preparing For Workshops / Setting The Stage

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  1. Preparing For Workshops / Setting The Stage Session 6 –

  2. Webinar 1 – Reflections…

  3. Challenges identified… • How to train front-line staff when they can’t get to / spend time at workshops • Level of participants / lack of foundational training • Lack of management ‘buy-in” • How to use and adapt training material & approaches • Training as a one-off event  • Pre-workshop expectations/information  (participants) • Setting the ‘right’ (useful) agenda • Difficult to find and coordinate with co-facilitators • Problems with terminology • Ensuring the ‘meaningful’ • Administration issues

  4. Consistency and Quality… What has / is being developed? • CPWG IA Training Templates • Agenda templates • Training session plan including highlighting need for learning outcomes • PowerPoint and Trainers Notes in a standard format • Various IA Training packages • Agenda samples • PowerPoints • Where possible comprehensive trainers notes • Handout • USB Pack • Preparation list • Self Care Module Support given as needed by CPWG FP

  5. What can we do to overcome challenges? • Having a learning and development vision and encouraging that across agencies • Ensuring clear capacity building strategies and needs assessments are done in advance with a long-term vision • Encouraging through global focal points, local level buy-in and management participation • Ensure we are targeting the right people, at the right level, for the right training • Preparedness… not feeling like we are ‘chasing our tail’ • Ensuring coaching and mentoring elements are components of the long term vision of the training delivered, not just the training itself. • Assistance to adapt materials • Pre-workshop materials used as pre-requisites for training and how to build in assessments • Global and regional resource pools to tap into

  6. The Agenda…

  7. Easy Preparation List… • General for trainer / organiser • For participants • Suggestions from trainer to…

  8. Using the CPWG Templates…

  9. Using the CPWG Templates…

  10. Other elements to consider… • Culture • Gender • Power dynamics • Training people living in challenging situations (profound stress) • Finding resource people and guest speakers • Tailoring and adapting exercises to context and timing • Selecting pre-workshop readings and / or tasks • Involving / getting support from CPWG CB FP

  11. Frame the agenda… • Nail down overall learning outcomes using most recent capacity analysis • must have audience in mind • Articulate the 3 clear (and if possible, concrete) overarching ‘take away’ messages • + 2-3 per session • Repeat them 3+ times to stick (put them on wall in training room or display in coffee break area) • Create memorable ‘hook’: slogan, symbol

  12. Assess participants’ learning styles • Do participants tend to be comfortable challenging each other in public, doing role plays, a sustained simulation, etc?... • What is the range of formal education and its culture (expert instructor vs. facilitator of learning journey)?... • Is it feasible to do any self-directed learning in advance?...

  13. Session Planning • How is each session best served? • by a presentation / lecture • facilitated discussion • demonstrative exercise • some combination... • Lectures are best for: • outlining models or theories, • describing practices or approaches, • outlining legislation or policy.

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