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Brown Bag Series: Navigating the KSU Fact Book for Data Analysis AND DECISION MAKING. Enterprise Information Management Wednesday, September 11 , 2013. Agenda. Introductions What is a Fact Book? History of the KSU Fact Book Overview of Navigating the KSU Fact Book

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brown bag series navigating the ksu fact book for data analysis and decision making

Brown Bag Series:Navigating the KSU Fact Book for Data Analysis AND DECISION MAKING

Enterprise Information Management

Wednesday, September 11, 2013

agenda
Agenda
  • Introductions
  • What is a Fact Book?
  • History of the KSU Fact Book
  • Overview of Navigating the KSU Fact Book
  • Finding Simple Baselines
  • Example of Using the KSU Fact Book to Research Questions

The focus of this session will be on the strengths of the KSU Fact Book!

introductions
Introductions
  • Facilitator
  • Participants
quick pole from the participants
Quick Pole from the Participants
  • Were you aware of the KSU Fact Book existed?
  • Have you used the KSU Fact Book?
    • Example: Exploratory use without a specific purpose in mind
  • Have you used the KSU Fact Book to meet a specific business need?
    • Example: Responding to grant request for institutional data such as student FTE.
what is a fact book
What is a Fact Book?

Defined in 1970:

“Periodic analyses of quantifiable aspects of the institution’s operation including prose interpretations, but mainly tabular presentations…”

“The fact book will contain summaries from operating reports…covering a period of years in a format that permits ready reference and easy annual updating.”

SOURCE: AIR (Association for Institutional Research). The Nature and Role of Institutional Research by Joe Saupe and James Montgomery.

what is a fact book1
What is a Fact Book?

KSU’s contribution to Saupe and Montgomery:

  • Tells the story of the institution in numbers (i.e., information and analytic asset of the institution that is historical in nature)
  • Provide data summaries, graphs, and/or highlights of VITAL institutional trends
  • Serve as a research tool for ratio based analyses
  • Published on a recurring interval, dynamically from a data warehouse
  • Covers a number of years (i.e., 5, 10, and/or 15)
  • Usually a year in arrears, but built each semester throughout the academic year
history of the ksu fact book
History of the KSU Fact Book
  • First Edition was released in June 1988
    • Covered the 1987-1988 academic year
  • Developed by Dr. Ed Rugg and Ms. Debbie Head
    • Ed retired in March 2010
    • Debbie retired in March 2007
  • Created in response to SACS/COC reaffirmation of accreditation requirements in 1986
    • Institutions were criticized for not having more institutional data for operations and planning purposes, and KSU was cited specifically
history of the ksu fact book1
History of the KSU Fact Book

Three evolutionary formats:

  • Print form
    • 1987-to-1999
  • Digital (in Adobe PDF format)
    • Desktop publishing software
    • Print editions were still available
  • HTML
    • Static
      • 2003-to-2007
    • Dynamic
      • 2008-to-present
      • Continually updated throughout the academic year from the KSU Data Warehouse
overview of navigating the ksu fact book
Overview of Navigating the KSU Fact Book
  • Defaults to the most current annual edition available
  • Menus are located on the left hand side navigation bar
    • Additional fly-out menus are available when hovering over a selection with a grey, right-pointing arrow
    • Click the left mouse button to select a page
    • There are six primary sections
overview of navigating the ksu fact book1
Overview of Navigating the KSU Fact Book
  • Past and future editions are available by clicking on the year navigation bar
    • The selected year is shown in bold with an increased font size
  • A completed Adobe PDF copy of the most current annual edition is available below the left hand side navigation bar
  • All pages contain a graph, data summary, and highlights
new enhancements
New Enhancements

The KSU Fact Book is celebrating it’s 25th anniversary with some new features:

  • CSV format for the print versions
  • Dynamic graphs using Fusion Charts
  • Updated footnotes
    • Identify the cohorts (i.e., IPEDS vs. USG)
  • Glossary of terms and definitions
  • Links to public SAS data cube reports
  • Non-USG peer and aspirational comparator pages
finding simple baselines
Finding Simple Baselines
  • Where can I find KSU’s Official Fall Headcount?
    • Largest of Georgia’s Public Universities
  • Where can I find KSU’s Undergraduate Fall Enrollment?
  • How do I found the number of students in the pipeline by program/major?
    • Academic Programs\Declared Majors
  • What is KSU’s Annual Operating Budget?
  • How does the Education and General Budget break out by budgeted category?
  • Can I see the original budget for credit hours at KSU by College?
    • Instructional Budget Expense and Credit Hours
  • Where do I find a breakout of graduates by KSU College?
    • Academic Programs\Degrees by Program
example of using the ksu fact book to research questions
Example of Using the KSU Fact Book to Research Questions

Ratio-based analysis for overall trending:

  • What is the cost of instruction at KSU?
  • Is the KSU undergraduate student body aging?
  • Are the unique number of transfer and beginning freshmen new student intakes growing or shrinking?
  • Has tenure status grown in proportion to Fall enrollment?
  • What is the aggregated amount of gross square footage by the year a building was occupied?

What about comparator data or other data sources?

the end
The End

Have a GREAT afternoon!

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