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BHEL Piping Centre WELCOMES ALL for MM & AD Vendor Meet. OBJECTIVE. BHEL has grown very large and is committed to fulfill delivery commitments to Various Projects on a fast track.Turn Over increased by 85% from 2007-2008 to 2009-2010, and expected grow in similar scale.

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Bhel piping centre welcomes all for mm ad vendor meet

BHEL Piping CentreWELCOMESALLfor MM & AD Vendor Meet

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Objective

OBJECTIVE

  • BHEL has grown very large and is committed to fulfill delivery commitments to Various Projects on a fast track.Turn Over increased by 85% from 2007-2008 to 2009-2010, and expected grow in similar scale.

  • This meet is planned to appreciate the preparedness required by the partnering Vendors, understand the need of delivering faster for meeting various project schedules.

  • Customers expect short time deliveries apart from meeting Quality requirements.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

PHYSICAL TURNOVER GROWTH

MTs

YEAR

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

FINANCIAL TURNOVER GROWTH

RS.

C

R

O

R

E

S

YEAR

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Purchase policy

PURCHASE POLICY

  • BHEL is Governed by Very strong Purchase Policy, and Vigilance Guidelines paving way for -

  • Transparency

  • Equal Opportunity for participation

  • Efficient Vendor management

  • Defined Rules for Delegation of Power

  • Classification of Purchases and Rules to be followed

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Purchase process

Purchase Process

  • Indent

  • Enquiry

  • Clarifications and Confirmations - MOU

  • Opening Technical BID

  • Clarifications and confirmations

  • Opening of Price Bid Reverse Auction

  • Negotiation

  • Ordering

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Initiatives

INITIATIVES

  • In order to meet the Deliveries to More Projects in a short time, BHEL has revamped and introduced new strategies in Purchase processes

  • Rate contracts for Majority of Items-e.g. Fittings, Cut To size items, Tie rods, Insulation Clamps, Control Valves, Ball Valves, Thermowells etc., introduced

  • Action taken for Stocking of Items consumed in large quantum - e.g. Hanger Forgings

  • Bunching and BULK ordering of systems -e.g. PRDS, Dosing Pump, Control Valves

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Initiatives1

INITIATIVES

  • Buying finished Products instead of Raw materials - e.g. Welded Fittings, Adoptors, Pipe Cap with Drain Stub, IBR Piping, LP Piping etc.

  • Standardizing items - e.g. Fully threaded Tie Rods with 3000 mm long, Insulation Clamps and Lugs, Pipe Cap with drain stub etc., Stubs and components

  • MOU with Vendors for Techno Commercial conditions - for Fittings, Pipes, Insulation, Aluminium Sheets to reduce cycle time

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Initiatives2

INITIATIVES

  • Pricing with FOR destination to Project sites saving the delays due to Transporters.

  • Price finalization by Reverse Auction - eliminating negotiation Time and resulting in reduction of time for releasing Purchase orders.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Vendor empanelment

VENDOR EMPANELMENT

  • Requirements of additional / New vendors is hosted in web site

  • Applications are received and scrutinized

  • Evaluation team visits vendor works

  • After evaluation Vendors meeting the guide lines only will be empanelled.

  • After successful completion of trial order Vendor is taken to Permanent status

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Vendor management system

Vendor Management System

  • To achieve the desired speed and fulfill the Delivery commitments, BHEL is equipped with a Strong Vendor Management System

  • The Objectives are to have :

  • A wide base of Capable Vendors

  • Transparency

  • Healthy Competition

  • Sustained Performance

  • Timely delivery to sites

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Vendor performance

VENDOR PERFORMANCE

  • Only vendors meeting the Delivery requirements and Good perfomance can be considered for sending enquiry.

  • Non-responding vendors or Vendors not agreeable to BHEL requirements need not be considered.

  • Vendors quoting consistently very high prices also need not be considered for sending enquiry.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Vendor management system1

Vendor Management System

  • Vendor Directory (PMD) is a dynamic one

  • Vendors are empanelled by an approved sound procedure for enlisting or delisting

  • Vendors are evaluated in a systematic way

  • Vendor Performance is monitored for the sustained Quality and Delivery

  • Sending of enquiries can be limited to only Performing Vendors

  • Non-responding Vendors for three or more enquiries can be put on Hold or delisted

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Specific requirements for foreign vendors

Specific requirements for Foreign Vendors

  • Documents , Invoice, BL, Packing List, Test Certificates shall be submitted as a full set.

  • Advance scanned copy of the same by Email to be furnished for preparation before receiving the items avoiding delay - GR, Costing, Import License

  • Documents avoiding following discrepancies:

  • - Incorrect P.O. and Sl.No.

  • - Incorrect material specification, Melt No.

  • - Non compliance to drawing : e.g. Stub not welded whereas drawing calls for

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Specific requirements for foreign vendors1

Specific requirements for Foreign Vendors

  • To meet project schedules shorter deliveries are required (3 to 4 months)

  • Develop capacity to source raw materials to meet the above requirement

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Submission of offers

SUBMISSION OF OFFERS

  • Offers shall be made in accordance with Enquiry in two parts wherever asked for.

  • Confirmation shall be furnished for acceptance of All the conditions as per enquiry like Delivery time, payment terms, submission of Bank Guarantee etc. very clearly.

  • Offers shall be submitted on time as per Tender.

  • Price details shall be indicated legibly without any overwriting etc.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Check list for indigenous rate contracts

CHECK LIST FOR INDIGENOUS RATE CONTRACTS

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Check list for foreign rate contracts

CHECK LIST FOR FOREIGN RATE CONTRACTS

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Check list for foreign rate contracts1

CHECK LIST FOR FOREIGN RATE CONTRACTS

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Problems noticed in bids submitted

PROBLEMS NOTICED IN BIDS SUBMITTED

Non submission of signed checklist of acceptance of the Technical conditions - Deviating dimensions, Material Grade, Size

Technical deviations

Deviating delivery requirement: e.g. indicating 3-6 months against 3 months called for

Non acceptance of payment terms.

Non acceptance for Reverse Auction

Non confirmation of acceptance of BHEL Quality requirements

Non enclosure of Un-priced price formats/Check list

Non enclosure of Quality plans and data sheets

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Purchase order

PURCHASE ORDER

  • Acknowledge PO immediately on receipt and understand the requirements thoroughly. Any discrepancy or issues to be taken up immediately.

  • Submit Schedule for completion of the P.O. – This is required for monitoring

  • Before dispatch all amendments are to be obtained

  • Ensure meeting Drawing and technical requirements

  • Carry out inspection as per the TDC / Quality Plans indicated in PO.

  • Get POs validated by verifying with latest amendments through VIS

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Purchase order1

PURCHASE ORDER

  • Technical Spec accepted but deviation sought after ordering: e.g. Painting Scheme

  • Delivery Date not maintained – Extension sought

  • Production schedule not furnished and no commitement made for delivery

  • Inspection Calls not raised

  • Not attending review meetings

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Packing despatch and documentation

PACKING, DESPATCH AND DOCUMENTATION

  • Follow despatch instructions clearly.

  • Proper Cleaning, Painting and Identification marking by Punching and Stenciling Melt No., Work order and DU clearly.

  • Pack neatly in Boxes / Crates with Identification marks and melt No. visible clearly from outside the Box / Crate.

  • Prepare Legible and Clear Packing list with details of P.O. and Sl.No. with DU No., Specification, Melt No. and firmly attach a copy on the outside of the packing in a water proof cover

  • Follow-up despatches to ensure delivery to correct sites

  • Submit Despatch documents immediately – Invoice, Excise Gate Pass, acknowledged packing List and LR

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Packing despatch and documentation1

PACKING, DESPATCH AND DOCUMENTATION

  • Feed Pump commissioning support

  • Despatching Insulation requirements of multiple customers leading to MDCC apportionment problems

  • Wrong LRs – e.g., Despatching and Addressing LR as self

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Post completion activity

POST COMPLETION ACTIVITY

  • Attending to site complaints – Control valve damage / malfunction

  • Extending Timely commissioning Support--- Boiler feed Pumps

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Vendor information system

VENDOR INFORMATION SYSTEM

  • Using VISTRY Web Site DAILY will enable -

  • Updated P.O. date can be seen and downloaded

  • Commitment can be posted

  • Dispatch Challan can be generated resulting in ERROR FREE DOCUMENTATION

  • Despatch Details will get uploaded automatically

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Expectations

EXPECTATIONS

  • Short Delivery time commensurating with present site requirements

  • Bulk Production

  • Direct Documents to save time

  • Correct Test Certificates

  • Progress reporting

  • Good Product Quality

  • Competitive Price

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

QUALITY

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Quality aspects in vendor management

QUALITY ASPECTS IN VENDOR MANAGEMENT

  • VENDORS ARE REGISTERED & BROUGHT INTO VENDOR DIRECTORY WITH DUE WEIGHTAGE TO QUALITY.

  • CONTINUANCE IN VENDOR DIRECTORY IS BASED ON VENDOR RATING – GOOD SCORE ON QUALITY ASPECTS VITAL FOR CONTINUANCE.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


General requirements

GENERAL REQUIREMENTS

  • Compliance to tender specification at initial bid.

  • No Undisclosed deviation during technical bid.

  • Fulfilling QP/TDG/TDC requirements and Inspection stages .

  • Coordination for CUSTOMER/NTPC/TPIA, for inspection.

  • Meticulous compliance to timely & error-free Call letters

  • Obtaining MDCCs /Customer clearances.

  • MDCC to be obtained cust-number-wise

  • Discrepancy free test Certificates in time.

  • Separate NDT test reports required . Statement / Declaration of conformity w.r.t, NDT is not acceptable.

  • Melt Number correlation – a must.

  • Forwarding TCs to BHEL well in-advance of material receipt for quick processing.

  • Type tests to be validated once in 5 years.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Specific issues

SPECIFIC ISSUES

ITEM: FITTINGS

  • COLOUR CODING TO BE METICULOUSLY FOLLOWED

  • PMI AT RECEIPT & DISPATCH STAGE

  • PUNCHING OF PGMA, DU,WO AT EXIT STAGE DURING PMI TO AVOID MIXUP

  • NDT CERTIFICATES TO BE SEPERATELY ISSUED (MERE STATEMENT OF CONFORMITY NOT ACCEPTABLE)

  • INDIVDUAL IBR TC FOR EACH PO SL NO REQUIRED (CLUBBING OF VARIOUS ITEMS, & ISSUANCE OF COMMON IBR TC TO BE AVOIDED)

  • BRANCH WELDING FOR TEE REALIZATION – NOT ACCEPTABLE

  • REQUIREMENT MAINLY SEAMLESS . WELDED FITTING ONLY IF SPECIFICALLY CALLED FOR.

  • BURST TEST - REPORT A MUST FOR QUALIFICATION

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Specific issues1

SPECIFIC ISSUES

ITEM: PVM (FABRICATION WITH VENDOR’S MATERIAL)

  • RAW MATERIAL TO BE SOURCED FROM APPROVED VENDOR LIST ONLY. (Eg of problem faced: SILCOTUB,PETROTUB)

  • PHYSICAL CORRELATION OF MELT NO & TC TO BE ENSURED.

  • CHECK TEST ON SAMPLE TO BE DONE. SAMPLE TO BE AUTHENTICATED BY BHEL INSPECTION PERSONNEL.

  • CALL RAISAL FOR NTPC & OBTAINING MDCC FOR STAGES AND FINAL , IN LINE WITH QP – VENDOR’S RESPONSIBILTY.

  • FITTINGS IF SOURCED OUT ENSURE TCs AS PER TDC/QP

  • DUE CARE FOR PAINTING & IDENTIFICATION

  • FOR IBR SYSTEM, WHEREVER THICK>12.5MM, 100% UT WITH 5% NOTCH REQUIRED.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Item insulation

SPECIFIC ISSUES

ITEM: INSULATION

  • K Values – once in a year per type (sample authenticated by customer & BHEL)

  • Mesh Dimension should be as per Specification (Spec is 0.71 and offered is 0.56)

  • MDCC to be obtained cust no wise with correct weight.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Specific issues2

SPECIFIC ISSUES

ITEM: BUTTERFLY VALVES

  • Type test if already done to be enclosed with Bid ( eg : POD)

  • Any internal document referred in QP to be furnished.

  • Actuator Cyclic Tests Details Not Provided

  • Actuator inspection by Customer at Sub Vendor Works Not taken care

  • Painting as per spec not complied with

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

SPECIFIC ISSUES

ITEM: DOSING SYSTEM

  • Non submission of Documents on Time

  • Documents with incomplete details and not meeting specification

  • Pickling and Passivation

  • Dynamic Balancing of Agitator not taken care

  • Painting not meeting customer specification

  • Incomplete Inspection records like non submission of NDT reports

  • WPS and PQR not submitted with QP

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

SPECIFIC ISSUES

ITEM: APRDS & MISCC Control Valves

  • Compliance to tender at initial bid itself

  • Material TCs ,HT Charts, Ref Doc not enclosed

  • When weld is involved QP to include WPS, PQR & NDE requirements.

  • DPT on Machined surface not complied with

  • CV Test report not provided

  • Hydro Test not offered for witness as per QP

  • QP to cover sub delivered actuators also.

  • Painting not as per Customer specification

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

SPECIFIC ISSUES

ITEM: BF PUMP

  • Material TCs not provided

  • Witnessing of Hydro Test not offered

  • RT of Castings

  • Dynamic Balancing

  • NDT Procedures

  • Inspection of Sub Vendor items

  • Painting

  • Noise Level

  • Performance testing for all points

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

SPECIFIC ISSUES

ITEM: Flow Elements

  • Standard Meter Run shall be 2.85 M for OD >150mm. Else 1.35 M.

  • Sizing of Condensing pot as per ISO. Checks for Condensing pot to be included in QP

  • Calibration Test results to include Flow equation and report deviation from Theoretical values.

  • WPS & PQR to be made available to visiting Inspector

  • For P91 - Heat treatment facility to be put up by vendor

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

SPECIFIC ISSUES

ITEM: Electrical Heat Tracers & PDP

  • Only SLSR and Temp ratings as per specn only

  • FM & BASEEFA TR from country of origin required. TR to include specifically all temperature ratings as called for.

  • Separate QP for PDP, Power Transformer and Cables.

  • Accessories like Connectors, RTDs etc to be covered in main QP. Enclosure test to be given as type test.

  • Controller of Explosives /India, TC for offered model as type test report.

  • All type tests to be validated once in 5 years.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

SPECIFIC ISSUES

ITEM: Local Instrument Rack

  • IBR certificates for Tubes, Fittings & Valve inside Rack.

  • Layout of instruments within rack

  • a) Ease of operation & Maintenance

  • b) Aesthetics

  • Makes of items as per approved list.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

Ancillary Development

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


General information

GENERAL INFORMATION

CURRENT STATUS

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Points for discussion

POINTS FOR DISCUSSION

1) Purchase Order 

2)  Submission of Bills         

3)  Shipping

4) General Points

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Purchase order2

PURCHASE ORDER

  • To ensure / confirm the Rate indicated against each PO serial number is as per Rate Contract.

  • To ensure that Amendments, if any are obtained before despatch.

  • Painting Scheme should be as per relevant QP only.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Submission of bills

SUBMISSION OF BILLS

  • To raise the bills as per PO and GMS after completion of PO with relevant documents like LR copy, Packing list, Inspection Report, Delivery Challan, etc. in 3 sets (1 set original and 2 set copies).

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Shipping

SHIPPING

  • All markings shall be done with Hard Punching and Stenciling by Paint legibly. Permanent marker pen should not be used.

  • All small bore pipes (up to NB 50) shall be bundled (WO, DU wise) for easy unloading and identification of items.

  • Dus of each WO be separated with a wooden separator for easy identification and unloading. This will avoid holding of vehicle at shipping.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

SHIPPING

  • All small components be packed in wooden boxes (WO wise).

  • Packing List should be kept inside and also out side of each box.

  • To ensure CHP / COC are obtained for NTPC items before despatch.  

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

SHIPPING

  • To ensure the quantities as per the DCs are loaded before the vehicle leaves vendor works.

  • The representatives shall leave shipping only after identifying all the DUs unloaded and DC acknowledgement.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

SHIPPING

The following feedbacks / observation of

shipping should be taken care.

a. WO and project name mismatch

(written as well as punched details).

b. Details like length and number of pieces

relating to particular DU shall be clearly

mentioned on the job.

c. DC’s to reflect actual unit and Qty as PO.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


General points

GENERAL POINTS

  • Vendor performance will be evaluated based on the delivery, quality, response, documentation, etc. and the loading will be based performance only.

  • Review meeting on production commitments will be conducted during the first week of every month.

  • Separate LRs should be obtained for each WO.

  • For despatches to Trichy Shipping, IR copy along with other despatch documents should be sent along with Transporter to avoid delay in unloading .

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


General points1

GENERAL POINTS

  • For NTPC projects ,MDCC should be obtained WO wise. We need - 2 sets of original MDCCs immediately after despatch.

  • For All Projects we need :

    • - Additional Copy of ED Gate Pass

    • - Additional Copy of LR (clear copy).

  • Proper link up of LR, ED Gate Pass and Packing Slip should be established.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


General points2

GENERAL POINTS

  • Inspection Call Request should be given one week in advance with details of items ready for inspection (Project, WO no., PO No., PGMA, Item description, Quantity, Weight, etc.).

  • Road Permit Form requirement should be furnished along with monthly despatch plan.

  • For each Road Permit, utilisation statement indicating Projects name, PO No., LR no., Name of Transporter, Excise Invoice no., etc should be furnished every month.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


General points3

GENERAL POINTS

  • Original IBR documents should be submitted for IBR items for processing Invoices.

  • To ensure scanned copy of despatch documents viz. LR, EDGP, Packing List, etc. are sent to BHEL immediately up on despatch.

  • At the end of every month, statement indicating PO / Project wise despatch details be provided for reconciliation.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

FINANCE

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Submission of invoices

SUBMISSION OF INVOICES

All the invoices should be routed through the Purchase Department and not be submitted directly to Finance.

All the required documents in accordance with PO should be enclosed with invoice and should come in a single set with covering letter.

Example, suppose the PO terms is: “Bills in triplicate with Excise invoice cum Delivery Challan and Inspection Report, Lorry Way Bill”, all the documents should be submitted as per the term.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bhel piping centre welcomes all for mm ad vendor meet

INVOICING

There should be the “proper invoicing”

of supplies taking the following into

consideration:

Payment Terms

PO serial no.

Input Tax implication

No. of invoices to be submitted

Material Code

Quantity and unit rate

Date implication

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Payment terms

PAYMENT TERMS

  • If the Payment term is 100% after the acceptance (DTS cases) by BHEL commercial engineer’s certificate is required.

  • If the term is 90% / 10% (DTS), separate invoices should be submitted; for 10% bills, certificate from the Commercial Engineer is required.

  • For 10% bills, the document date should be the date of certificate by the commercial engineer not the date of invoice.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Input tax implication

INPUT TAX IMPLICATION

EXCISE DUTY

CENVATTABLE: Material delivered to stores, Trichy.

NON CENVATTABLE: Material directly delivered to Site. (DTS)

Export Incentives- Mega Power Project & Captive Consumption

Invoicing with ED - (Reimbursement of Excise Duty)

Invoicing without ED- (Terminal Excise Duty)

Other than Incentives- Other than Mega Power Project and Captive consumption

CST: Inter State Sale

If delivered to Stores: Our company, as a registered dealer, will issue ‘C’ Forms each quarter on the basis of requisition from the supplier.

If delivered Direct to Site: Same as above, but ‘E1’ Form is required from the suppliers against ‘C’ Form.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Input tax implication1

INPUT TAX IMPLICATION

VAT: Intra State Sale

VATTABLE: If delivered to Trichy Stores and sites of the registered states

Tamil Nadu VAT- Delivered to Trichy stores & sites in TamilNadu.

Other state VAT- Delivered to the sites of Registered states which includes the following-

West Bengal TIN19675372040

Maharastra TIN27060300130V

Andhra Pradesh TIN28061908732

Chattisgarh TIN22204202882

Punjab TIN3802058147

Madhya Pradesh TIN23573600001.

NON VATTABLE: If delivered to sites of non- registered states.

NOTES: The time limit for claiming VAT credit is end of Accounting year or 3 months from the date of invoice, whichever is later.

Hence the vattable invoices up to March of the previous year, should be submitted before March, so as to enable us to take credit for VAT, otherwise those amount will be recovered from the supplier.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


No of invoices to be submitted

No. of invoices to be submitted

Original for Buyer

Extra Copy, if required or as per PO terms

Photocopy of the above

For instance, if the PO indicates, “Three copies of INVOICE with original signature to be submitted.”, the same should be submitted.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Date implication

DATE IMPLICATION

  • Invoice Date: Invoice Date should be mentioned correctly as it has direct impact on the tax rate.

  • LR No. and Date: LR no. and LR date must be mentioned in the invoices correctly, which will enable us to check the applicability of LD provision.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Bank guarantee

BANK GUARANTEE

All the Bank Guarantee should come through the Purchase department; not from the suppliers directly.

All the Bank Guarantees should be followed by the confirmation from the relevant bankers.

Requisition for getting back the expired Bank Guarantees should be given through Purchase department.

All the expired BG will be collected by the suppliers from the purchase department, not from finance.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Claiming for freight

CLAIMING FOR FREIGHT

  • For the claiming of the freight ;the original money receipt should be enclosed with the invoice.

  • Freight bills should be invoiced in accordance with the rate contract and it should be duly certified by the authorized person in purchase.

  • Service Tax upon Freight will be paid only on the submission of proof of payment .

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Amendment

AMENDMENT

The amendment for the PO delivery date extension must be reflected before the date of processing bills.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Foreign vendors

FOREIGN VENDORS

  • BG should be furnished by the vendors as per the format furnished by BHEL – Purchase before commencement of supplies.

  • LC’s opened based on the request of the vendors are not being utilised fully. Materials should be shipped before the shipment date.

  • Delivery date extension should be sought before commencement of despatches.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


Foreign vendors1

FOREIGN VENDORS

  • Supplies under different PO’s should not be clubbed and claimed in one single invoice.

  • Original and copies of the invoice should be readable and clear.

  • Documents should reach for our bankers for bankers atleast 7 days prior to the arrival of vessel at our port.

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


End of presentation

End of Presentation

Thank You

Vendor Meet - 8th Feb 2010 : Piping Centre, Chennai


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