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Going Paperless

Going Paperless Research Administration Office, Los Angeles Biomedical Research Institute (LABioMed), California. Ludmila B. Budilo Sr. Grants & Contracts Officer Research Administration Office LABioMed. GOING PAPERLESS. PROJECT VISION

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Going Paperless

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  1. Going Paperless Research Administration Office, Los Angeles Biomedical Research Institute (LABioMed), California Ludmila B. Budilo Sr. Grants & Contracts Officer Research Administration Office LABioMed

  2. GOING PAPERLESS PROJECT VISION Move toward a paperless system by utilizing electronic alternatives.

  3. GOING PAPERLESSPROJECT OVERVIEW Concerns Benefits Evaluation & Recommendation Expectations

  4. GOING PAPERLESS TECHNOLOGY/ TOOLS • Adobe PDF - to create, display and interact with documents and forms • Software - to integrate forms and form data with processing systems • Databases - to capture data for prefilling and processing documents • Workflow platforms - to route information, documents and direct process flow • Digital signature solutions - to digitally sign documents (used by end-users) • Web servers - to host the process, receive submitted data, store documents and manage document rights

  5. GOING PAPERLESS BENEFITS • Increase productivity • Eliminate storage space/de-clutters • Reduce expenses/saves money • Ability to work remotely • Enhance customer service • Increased security • Improved disaster recovery protection • Reduce your environmental impact • Improve your competitiveness in the Research Administration industry

  6. The Leadership ChallengeKouzes & Posner’s Model • Model the • Way • Recommend File Scan Folders for Office • Inspiring a • Shared • Vision • Create & communicate vision, find initiative, implement with guidance, and expand on past success • Challenging • the Process • Identifying the Project Plan • Move away from paper when appropriate • Enable • Others • to Act • Provide staff with standard file naming • Create standard abbreviations • Create fillable PDF files • Encourage • the Heart • Evaluate • Feedback • and • Incorporate • recommendation

  7. GOING PAPERLESS Results to Date • Implemented the Paper Reduction Plan. By utilizing the sustainability concept of the 3 R’s: Reduce, Reuse, Recycle • Reduced paper consumption by working with the office to reduce the amount of paper purchased and switch to buying recycled paper (100% post consumable is best) • Recycled paper that has been used • Reused paper by placing bins next to copier and printers for easy reuse of single sided scraped paper Recycle Reuse Reduce

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