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February 26, 2015 To join via phone, dial: 877-820-7831 Access Code: 421893

Children’s Lon g-Ter m Support (CLTS) Waivers Program Adobe Connect Monthly Fiscal Teleconference. February 26, 2015 To join via phone, dial: 877-820-7831 Access Code: 421893. Protecting and promoting the health and safety of the people of Wisconsin. CLTS Fiscal Teleconference Agenda.

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February 26, 2015 To join via phone, dial: 877-820-7831 Access Code: 421893

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  1. Children’s Long-Term Support (CLTS) Waivers ProgramAdobe Connect Monthly Fiscal Teleconference February 26, 2015 To join via phone, dial: 877-820-7831 Access Code: 421893 Protecting and promoting the health and safety of the people of Wisconsin

  2. CLTS Fiscal Teleconference Agenda • CLTS Fiscal Team staff changes • Overview of the Calendar Year (CY) 2014 CLTS Reconciliation Timeline • How to access and use the new CLTS 2014 Reconciliation Template for Business Objects • Review of the CLTS Reconciliation Packet • Use of the CY 2014 CLTS Capacity Building Worksheet • Questions and answers session Protecting and promoting the health and safety of the people of Wisconsin

  3. CLTS Fiscal Team Staff Change • Jeff Blankenheim has been promoted to CLTS Budget and Policy Analyst, effective January 25, 2015. He is now the primary CLTS fiscal contact in the Division of Long Term Care. • Jeff has substantial experience working with County Waiver Agency (CWA) fiscal staff on CLTS issues, specifically Support and Service Coordination (SSC) rates review and approvals. • You can reach Jeff at Jeffrey.Blankenheim@wisconsin.gov. • Please continue to contact dhscltsfiscal@wisconsin.gov with questions related to CLTS fiscal issues.

  4. CY 2014 CLTS Reconciliation Timeline • March 14, 2015: Last day for CY 2014 provider payments. • March 20, 2015: CY 2014 CLTS claims data will be available. • April 3, 2015: CY 2014 CLTS Reconciliation Packets are due. • April 2015–May 2015: CLTS fiscal staff review submitted CY 2014 CLTS Reconciliation Packets and work with County Waiver Agencies (CWAs) to resolve discrepancies.

  5. CY 2014 CLTS Reconciliation Timeline • May 2015: • Preliminary CLTS overspend and underspend notifications are sent to CWAs. • Signed preliminary notifications are due to CLTS fiscal staff. • June 2015: • Final CLTS overspend and underspend amounts are sent to CWAs. • CWAs receive final adjustments to their Basic County Allocation (BCA) as appropriate.

  6. CLTS 2014 Reconciliation Claims Data • A CLTS 2014 claims data template has been created for Business Objects: CLTS 2014 Reconciliation Template. • Available through the Partners Portal via ForwardHealth: https://www.forwardhealth.wi.gov • Located in the Business Objects “CLTS DW External CWA Templates” folder • Formatted to match Appendix B data entry fields in the CY 2014 Reconciliation Packet. • Refresh the template after March 19, 2015, to ensure results align with State data. • Refer to the CY 2014 CLTS Reconciliation Informational memo for more detailed instructions.

  7. Changes for CY 2014 Reconciliation • Special Funding (e.g., High Cost) added as an additional funding source in Appendixes B, C, and D. • A Ref ID column is available in Appendixes C and D. This optional field allows CWAs to label reconciliation adjustments. It does not correspond to claims data outside of the reconciliation process. • CLTS administrative costs are now reported directly into Appendix E. • Appendix E will allocate administrative expenses between CLTS-Other and CLTS-Autism. • Appendix B will retrieve administrative expenses and variance requests from Appendix E automatically. Protecting and promoting the health and safety of the people of Wisconsin

  8. Reconciliation Packet Overview The CLTS Reconciliation Packet (F-0963) can be found online in the DHS forms library: https://www.dhs.wisconsin.gov/forms/index.htm. Protecting and promoting the health and safety of the people of Wisconsin

  9. Capacity-Building Worksheet • CWAs approved for CY 2014 capacity-building expenditures must complete the Capacity-Building Worksheet. • Three sections: Summary, Equipment/Service Purchases, and Support and Service Coordination (SSC) Start-Up. • Separate actual approved CY 2014 capacity-building expenses from anticipated approved CY 2015 expenditures. Protecting and promoting the health and safety of the people of Wisconsin

  10. Capacity-Building Worksheet • Report eligible CY 2014 capacity-building expenses in Appendix E, Section X-c, of the CLTS Reconciliation Packet. • Complete “Statement of Approval and Accuracy” at the bottom of the Summary and Certification workbook. Protecting and promoting the health and safety of the people of Wisconsin

  11. Capacity-Building Worksheet Overview The CLTS Capacity Building Worksheet (F-01455) can be found online in the DHS forms library: https://www.dhs.wisconsin.gov/forms/index.htm Protecting and promoting the health and safety of the people of Wisconsin

  12. Question and Answer Session Please submit questions and comments to the Adobe Connect Q&A Section or ask questions through the conference call line when prompted by staff. You can always reach DHS fiscal staff at dhscltsfiscal@wisconsin.gov. Protecting and promoting the health and safety of the people of Wisconsin

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