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IRBNetThe implementation ofIRBNet will assist the UTEP community to comply with UT System Policy UTS 108 on Affiliation Agreements. IRBNet will provide secure, web-based collaboration tools to support the submission request, management, review and processing of Educational Experience Affiliation and Program Agreements

  • This guide will assist the requestor with UT standard and Non-UT standard Affiliation Agreement submissions.

  • UT Standard submissions must be entered three months prior to effective date to allow for external processing time

  • Non-UT submissions must be entered six months prior to effective date to allow for internal and external legal review/processing

  • All required standard UT forms are readily available within IRBNet for downloading, viewing, filling out and uploading for submission.


Irbnet initial submission training tool
IRBNet Initial Submission Training Tool

After reviewing this presentation, a submitter will know how to:

  • Log into IRBNet

  • Access the Study Manager

  • Build an Electronic Package

  • Share a Package with Designated Personnel

  • Communicate with Your Team

  • Sign the Submission

  • Submit the Package for Review/Processing

  • Access Final Executed Documentation


Study manager this view provides you with a quick access to all of your projects
Study Manager: This view provides you with a quick access to all of your projects.



Build your project package step 1 provide basic information about your project
Build Your Project Package Affiliation AgreementStep 1: Provide basic information about your project

Facility Name,

Program Director/Coordinator

City, State

Program/Department

College


Omit Step 1 Affiliation Agreement


Attach document
Attach Document Affiliation Agreement

Choose “OTHER”

Please enter the document description as:

Facility Information Form (FIF)

Educational Experience Affiliation Agreement (EEAA)

3. Program Agreement (PA)

OR

If a non-UT form is requested by Facility:

Upload Facility

Information Form (FIF)

2. Non-UT Facility Form


If a Affiliation Agreementnon-UT form is requested by Facility:

Upload Facility

Information Form (FIF)

2. Non-UT Facility Form

Facility Information Form (FIF)

Educational Experience Affiliation Agreement (EEAA)

Program Agreement (PA)


Submitter /Author will share the submission with required personnel. Once received, all respective parties will review and electronically sign the submission.



Enter the 1 Organization”.st three letters of the person’s last name

Once the appropriate person has been found in the directory, grant that person “FULL” access and enter the following comment, “The required documents for a Program Agreement have been uploaded. Please review at your convenience and secure your review with an electronic signature”.


The Organization”.submitter will sign as “Author” and route to appropriate personnel. Department Heads/Coordinators who are not ‘submitters’will sign as “Department Representatives” and the Dean will sign as “Department Head”.


Submit your package for review
Submit Your Package for Review Organization”.

Please ensure to select the correct “Board”. In this case look for University of Texas at El Paso Affiliation Agreements


Submit for processing
Submit Organization”.for Processing

Select submission Type:

New Agreement

Amended /Modified Agreement

Termination


Receive your package status review decisions are available in real time from your project overview
Receive Your Organization”.Package StatusReview decisions are available in real time from your Project Overview.

Click on “Review Details” for more details.


Details include agenda date review type status effective and expiration dates and board documents
Details Organization”.include Agenda Date, Review Type, Status, Effective and Expiration Dates, and Board Documents.



In summary
In Summary Organization”.

  • Reminder: Standard UT submissions must be entered three months prior to effective date to allow for external processing time andNon-UTsubmissions must be entered six months prior to effective date to allow for internal and external legal review/processing

  • Once an agreement has been executed, IRBNet will provide effective and expiration dates.

  • IRBNet will also provide EXPIRATION notices at 60, 30 and 10 days

  • For further training and/or assistance, please contact Athena Fester at (915) 747-8841 or via email at [email protected]


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