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IRBNet Initial Submission Training Tool

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Presentation Transcript
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IRBNetThe implementation ofIRBNet will assist the UTEP community to comply with UT System Policy UTS 108 on Affiliation Agreements. IRBNet will provide secure, web-based collaboration tools to support the submission request, management, review and processing of Educational Experience Affiliation and Program Agreements

  • This guide will assist the requestor with UT standard and Non-UT standard Affiliation Agreement submissions.
  • UT Standard submissions must be entered three months prior to effective date to allow for external processing time
  • Non-UT submissions must be entered six months prior to effective date to allow for internal and external legal review/processing
  • All required standard UT forms are readily available within IRBNet for downloading, viewing, filling out and uploading for submission.
irbnet initial submission training tool
IRBNet Initial Submission Training Tool

After reviewing this presentation, a submitter will know how to:

  • Log into IRBNet
  • Access the Study Manager
  • Build an Electronic Package
  • Share a Package with Designated Personnel
  • Communicate with Your Team
  • Sign the Submission
  • Submit the Package for Review/Processing
  • Access Final Executed Documentation
build your project package step 1 provide basic information about your project
Build Your Project PackageStep 1: Provide basic information about your project

Facility Name,

Program Director/Coordinator

City, State

Program/Department

College

attach document
Attach Document

Choose “OTHER”

Please enter the document description as:

Facility Information Form (FIF)

Educational Experience Affiliation Agreement (EEAA)

3. Program Agreement (PA)

OR

If a non-UT form is requested by Facility:

Upload Facility

Information Form (FIF)

2. Non-UT Facility Form

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If a non-UT form is requested by Facility:

Upload Facility

Information Form (FIF)

2. Non-UT Facility Form

Facility Information Form (FIF)

Educational Experience Affiliation Agreement (EEAA)

Program Agreement (PA)

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Submitter /Author will share the submission with required personnel. Once received, all respective parties will review and electronically sign the submission.

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Enter the 1st three letters of the person’s last name

Once the appropriate person has been found in the directory, grant that person “FULL” access and enter the following comment, “The required documents for a Program Agreement have been uploaded. Please review at your convenience and secure your review with an electronic signature”.

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The submitter will sign as “Author” and route to appropriate personnel. Department Heads/Coordinators who are not ‘submitters’will sign as “Department Representatives” and the Dean will sign as “Department Head”.

submit your package for review
Submit Your Package for Review

Please ensure to select the correct “Board”. In this case look for University of Texas at El Paso Affiliation Agreements

submit for processing
Submit for Processing

Select submission Type:

New Agreement

Amended /Modified Agreement

Termination

receive your package status review decisions are available in real time from your project overview
Receive Your Package StatusReview decisions are available in real time from your Project Overview.

Click on “Review Details” for more details.

details include agenda date review type status effective and expiration dates and board documents
Details include Agenda Date, Review Type, Status, Effective and Expiration Dates, and Board Documents.
in summary
In Summary
  • Reminder: Standard UT submissions must be entered three months prior to effective date to allow for external processing time andNon-UTsubmissions must be entered six months prior to effective date to allow for internal and external legal review/processing
  • Once an agreement has been executed, IRBNet will provide effective and expiration dates.
  • IRBNet will also provide EXPIRATION notices at 60, 30 and 10 days
  • For further training and/or assistance, please contact Athena Fester at (915) 747-8841 or via email at [email protected]
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