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Welcome to Contract and Payment Express Multiple Bank Accounts Training Overview for Business Payees Brought to you by the Office of Financial Management Use the Page Down Key or Page Up Key to navigate Getting Started Navigation

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Presentation Transcript
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Welcome to

Contract and Payment Express

Multiple Bank Accounts

Training Overview

for Business Payees

Brought to you by the Office of Financial Management


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Use the

Page Down Key

or

Page Up

Key to navigate

Getting Started

Navigation

This training is manually controlled by the trainee. Pressing the Page Down Key on your keyboard will allow you to proceed screen by screen. Pressing the Page Up Key will allow you to backup to the previous screen. Many screens contain sequential popup information. If you wish to repeat the sequence, first press Page Up and then press Page Down. If you wish to skip quickly through the sequential information, press the Page Down Key before the sequence ends. The scroll bar at the far right will allow you to navigate quickly through multiple screens.

Linking from the Tutorial

This tutorial contains links to reference information. Be sure to click the <BACK> button on your browser to return to the training. Clicking the X (Close) button will close the training tutorial.

When linking, click the BACK button to return to training


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Who is this training for?

  • Business Payees who have previously registered and signed up for Direct Deposit (EFT) on Contract and Payment Express.

  • Business Payees who would like to add additional bank accounts to their existing Registration details.

  • Currently registered Business Payees who want to learn more about the new Multiple Bank Accounts (EFT) functionality in Contract and Payment Express.

If you have not previously registered, please access the Pre-Registration Overview Training for Business Payees


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What is Multiple EFT?

  • Multiple EFT enables vendors to have more than one bank account that can receive EFT payments from the State of Michigan

  • Using Multiple EFT functionality, a vendor can associate/disassociate (i.e. attach or detach) a bank account to an existing business mailing address

  • One address can be associated with only one bank account

  • One bank account can be associated with multiple addresses


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What is needed to Add Multiple Bank Accounts?

  • User Id

  • Password

  • Account Type (Savings or Checking)

  • Account Indicator (Consumer or Commercial)

  • Financial Institution Routing No

  • Financial Institution Account No


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What Types of Changes or Inquiries Can I Make to My Vendor Registration?

  • View EFT Payment Details

  • Add/Delete Business Addresses

  • Inactivate Your Registration or Bank Account

  • Submit your W9

  • Update Registration Details

  • Update Existing Bank Account Information

  • Add Additional Bank Accounts

  • Activate Existing Bank Accounts

  • Associate/Disassociate Bank Accounts to Mailing Addresses

You Can...

New

New

New


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Let’s Get Started Registration?

  • Click Go to C&PExpress


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C&PE Home Screen Registration?

  • Click Login Button

  • Enter User ID and Password


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View Payments Screen Registration?

TIP–CLICK ON FAQ FOR FREQUENTLY ASKED QUESTIONS OR KEYWORDS FOR DEFINITIONS OF TERMS USED

Payment Details, if any, would be listed here

  • Click View Registration Details


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View Registration Details Screen Registration?

View Registration Details is a master screen that provides a review of your existing registration data.

It also provides links to locations where you can make changes to your account.


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The View Registration Details Screen has 3 sections that must be scrolled to access.

Registration Details Section

Direct Deposit

Details Section

Address(es) Section


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E00 Mailcode must be scrolled to access

When you access your View Registration Details screen, you will notice that an E00 Mail code appears listed as one of your business addresses. The E00Mail code was the address where you previously indicated a warrant should be mailed if the EFT payment did not process properly.

The E00 Mail code has been changed to work like any other mail code and will be attached to the existing bank account (Acct Seq No 001) you previously established. You can now continue to use the E00 Mail code for Direct Deposit/EFT payments of your existing bank account or associate it with a new bank account.


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SCENARIO ONE: Adding a Bank Account must be scrolled to access

Vendor Business Payee Corporation is currently registered with two business mailing addresses and one EFT/Direct Deposit bank account. The E00 mail code will also be listed as a third business mailing address. All three addresses will initially be associated to the original EFT/Direct Deposit account (Acct Seq No 1).

Now… Business Payee Corporation wants to take advantage of the new Multiple EFT functionality by adding a 2nd bank account and associating it to Address # 3 (Mail Code 002) for EFT payment.

Begin on the View Registration Details screen.


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Note: Bank Acct Seq No 001 Details must be scrolled to access

Once you arrive at the View Registration Details Screen, note the existing Direct Deposit payee related information. (Based on Business Payee Corporation Scenario 1)

Note: All three addresses are associated with Bank Acct Seq No 001

Note: Address # 1 is Mail code # E00

Note: Address # 2 is Mail code # 000/001

Note: Address # 3 is Mail code # 002



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Note: You have now arrived at the Add Direct Deposit Details screen where you can establish Bank Acct Seq No 002

Note: The Payee number and

Payee name should appear


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Scrolling down the screen: Details screen where you can establish Bank Acct Seq No 002

  • Select Account type

  • Select Account indicator

  • Enter and Confirm Routing number

  • Enter and Confirm Account number


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Scrolling further down the screen:

NOTE: PAYMENT DETAIL FROM YOUR BANK IS GENERALLY ONLY REQUIRED BY LARGE BUSINESSES. USUALLY, PAYMENT DETAIL ON THE C&PE WEBSITE IS SUFFICIENT

NOTE: WHEN YOU ADD A NEW BANK ACCOUNT, YOU MUST SELECT AN ADDRESS FROM THIS SECTION TO ASSOCIATE WITH IT

  • CHECK THE BOX TO SIGNIFY THE ADDRESS YOU WISH TO ASSOCIATE TO THE ABOVE EFT ACCT SEQ NO 002

  • Click Submit


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NEXT, YOU MUST SUBMIT THE AUTHORIZATION ELECTRONICALLY

Note: Click Update Direct Deposit Information if you wish to change or correct your Direct Deposit details

  • AFTER READING, CHECK THE BOX TO AGREE TO THE TERMS AND CONDITIONS

  • CLICK SUBMIT AND RETURN TO THE VIEW REGISTRATION DETAILS SCREEN


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Note: Bank Acct Seq No 002 has been added to the Direct Deposit Details with a status of “Ready to Prenote”

YOU CAN NOW REVIEW YOUR CHANGES

Note: Address # 3 (Mail Code 002) is now associated to Bank Acct Seq No 002


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Remember... Deposit Details with a status of “Ready to Prenote”

to allow 10 business days to process the Direct Deposit Authorization

The account status will then change to

“Ready for EFT or Active”

For more on Bank Account Statuses see Keywords


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SCENARIO TWO: Deposit Details with a status of “Ready to Prenote”

Changing an Existing Address/Bank Account Association

A few days have passed and Business Payee Corporation wants to associate business Address #2 (Mail Code 000/001) to Bank Acct Seq No 002.

Begin at the View Registration Details Screen.


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Note: Address #2 (Mail Code 000/001) is currently associated to Bank Acct Seq No 001

  • Next, Click Change Direct Deposit Account Association


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You have arrived at the bottom of the to Bank Acct Seq No 001Update an Address screen for Address #2 (Mail Code 000/001). This is where you can change your Address/Bank Account Seq No association.

  • Next, Clickthe radio buttonfor Account Seq No 002 in the Select column

  • CLICK SUBMIT AND RETURN TO THE VIEW REGISTRATION DETAILS SCREEN


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YOU CAN NOW REVIEW THE CHANGES to Bank Acct Seq No 001

Note: Address # 2 (Mail Code 000/001) is now associated to Bank Acct Seq No 002


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FYI: to Bank Acct Seq No 001

You may have noticed…

the Routing Number and Account Number are partially masked.

For security reasons, only the last four digits will be shown – unless you are in edit mode


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Inactivating/Activating Bank Accounts to Bank Acct Seq No 001

  • If you wish to inactivate a bank account, you must select “Inactivate” on the Direct Deposit Details section of the View Registration Details screen.

  • “Inactivate\Activate” is a toggle switch that allows you to change your bank account activation.

  • You can reactivate a bank account after it has been “Inactivated”.


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For Greater Efficiency in the Payables Process to Bank Acct Seq No 001

It is recommended that

submitted invoices indicate the desired

State of Michigan

MAIL CODE NUMBER

The Mail Code Number infers the correct bank account and represents the address

where you want your payment mailed if paid

by paper check

(If a Mail code number is not provided, the payment may be delayed.

The Mail code number could be handwritten on the invoice if necessary)

Location of Mail code #


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Remember... to Bank Acct Seq No 001

Contract and Payment Express enables you

to self manage your account.

Payees should take a proactive approach in updating their business addresses, bank accounts and other pertinent information.

You can access your account and update

your information 24 hours a day.

You must have your User Id and Password

to access C&PE.


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When you are ready to leave Contract & Payment Express, remember to log out via the link at the top of the screen


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Congratulations! remember to log out via the link at the top of the screen

You have completed the

Contract and Payment Express

Multiple Bank Accounts

Training Overview

If you are ready to take advantage of the new Multiple EFT options in Contract and Payment Express…

Click on:


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Questions? remember to log out via the link at the top of the screen

Please contact the

Office of Financial Management

Help Desk

at (517) 373-4111 or

(888) 734-9749

We hope this training tutorial has been a positive and meaningful experience. Thank you.


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