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MARC21 for Serial Check-In. General Review. Objectives. Review key MARC21 bibliographic fields for serial check-in Review basic standards for recording serial volume holdings in MFHD. MARC21 Bibliographic Record. Fields used for identification

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objectives
Objectives
  • Review key MARC21 bibliographic fields for serial check-in
  • Review basic standards for recording serial volume holdings in MFHD
marc21 bibliographic record
MARC21 Bibliographic Record
  • Fields used for identification
  • Fields used for determining enumeration and chronology
  • Fields used for determining frequency
is it a print serial
Is It a (Print) Serial?
  • Check the Leader:
    • Type of Record: a: Language material
    • Bibliographic Level: s: Serial
  • Make sure it’s not electronic:
    • No 007 c:
    • No 006 m:
identification numbers titles
022 International Standard Serial Number (ISSN)

130 Uniform title

245 Title as it appears on the item’s “chief source” (usually the cover); watch out for physical format ($h)

246 Variant titles

260 Place/Publisher (CAUTION: may change over time)

500 Source of title (where on the item, what issue)

780/785 Earlier/Later title

Quick list of tag labels: Press F2

Identification: Numbers & Titles
enumeration chronology in the bibliographic record
Enumeration/Chronology in the Bibliographic Record
  • 362 0_ $a Vol.1, no. 1 (Jan. 2005)-
  • 500 __ $a Description based on Bd.2, Nr. 1 (Jan. 2006); title from cover.
  • 515 __ $a Vols. 11-20 also called 2nd ser., v. 1-10; v. 21-28, 3rd ser., v. 1-8.
  • 525 __ $a Vols. for 1961- kept up to date by midyear supplements.
basic standards for recording volume holdings in mfhd
Basic Standards for Recording Volume Holdings in MFHD
  • Variable fields used to record volume holdings
  • What to record; level of detail
  • Punctuation
serial volume holdings
Serial Volume Holdings
  • Record permanent serial volume holdings in MFHD:
    • 866 41 $80 $a [volumes]
    • 867 41 $80 $a [supplements]
    • 868 41 $80 $a [indexes]
  • IMPORTANT: indicators for permanent holdings must be 41 not __
866 what to record
866: What to Record
  • Record volume number (enumeration) followed by coverage (chronology)
  • Precede the volume number with the caption if there; use standard abbreviations for the caption.
866 how to record
866: How to Record
  • Caption, numbering style, and chronology should be derived from the bibliographic record (see 362, 500 Description based on …)
  • BUT: record at volume level unless there are gaps
  • If chronological designation is not in 362/500, it can be taken from other sources in the issue
  • Express volume holdings as a range unless there are gaps
  • Use standard punctuation, spacing, & abbreviations
punctuation spacing 1
Punctuation & Spacing (1)
  • Use parentheses around chronology. EXCEPTION: if a year is used as the designation, e.g. an annual report, parentheses are not used
  • Spacing: generally no spaces before and after punctuation
  • Colons: use colons to separate different levels of enumeration and chronology
punctuation spacing 2
Punctuation & Spacing (2)
  • Comma: use to indicate gaps (missing issues, missing volumes)
  • Hyphen: use to express an unbroken range; never use hyphen to indicate volume holdings are “ongoing”:v.1:no.1(2002)-
  • Slash: numbering or coverage in a physical unit overlaps: t.1(1953/1954)
866 examples 1
866 Examples (1)
  • 500 Description based on v. 2, no. 1 (April 2006)
    • If all issues of v. 2 are held: 866 41 $80 $a v.2(2006)
    • If all issues of v. 2, v.3 & v. 4 are held:866 41 $80 $a v.2(2006)-v.4(2008)
    • When there are gaps, use a comma & start a new 866866 41 $80 $a v.2:no.1(2006:April),866 41 $80 $a v.2:no.3(2006:Sept.)
866 examples 2
866 Examples (2)
  • Annual reportBIB: 362 0_ $a 1984-MFHD: 866 41 $80 $a 1995-2007
  • Combining gaps with ranges866 41 $80 $a Bd.1(2000)-Bd.3(2002)866 41 $80 $a Bd.4:Pt.1(2003:Herbst)- Bd.3:Pt.3(2003:Sommer),866 41 $80 $a Bd.5(2004)-Bd.6(2005)
867 suppl 868 index examples
867 [suppl] / 868 [index] Examples
  • 866 41 $80 $a v.14(1914)867 41 $80 $a v.14:suppl.
  • 867 41 $80 $a v.18:suppl.2(1918:June 1)
  • 867 41 $80 $a v.31:suppl.-v.35:suppl.
  • 868 41 $80 $a v.1/12(1900/1911)868 41 $80 $a v.13/24(1912/1923)
aacr2 abbreviations
AACR2 Abbreviations
  • Link to AACR2 abbreviations on Cataloging at Yale: Tools and Resources:http://www.library.yale.edu/cataloging/toolscataids.htm
frequency basics
Frequency Basics
  • Current frequency is entered in 310
  • Former frequency is entered in 321
  • If serial record lacks a 310, it should be added
  • 008 Frequency code should match 310
  • If frequency changes, account for the change by updating 310/321/008
  • Some acquisitions staff are authorized to do 310/321 updates
frequency terms
AnnualBiennial (every two years)Bimonthly (every two months)Biweekly (every two weeks)DailyIrregularMonthlyQuarterly

Semiannual (twice a year)Semimonthly (twice a month)Semiweekly (twice a week)Three times a weekThree times a monthThree times a yearTriennial (every three years) Weekly

Frequency Terms
qualifiers
Qualifiers
  • The frequency term is qualified if there is a stated irregularity in the publication pattern; the qualification term is entered in parentheses.310 __ $a Monthly (except July-Aug.)310 __ $a Biweekly (Sept.-June)310 __ $a Biweekly (during the school year)310 __ $a Weekly (monthly Jan.-July)
310 321 examples
310/321 Examples
  • Frequency changes from quarterly to monthly:310 __ $a Monthly, $b Oct. 2004-321 __ $a Quarterly, $b winter 1985-summer 2004
for more information
For More Information
  • Standards for Recording Serial Volume Holdings:http://www.library.yale.edu/cataloging/Orbis2Manual/serialmfhd.htmhttp://www.library.yale.edu/cataloging/Orbis2Manual/serialmfhdsuppl.htm
  • ASG Page (See Training section)http://www.library.yale.edu/asg/
  • E-mail/[email protected]
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