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8 Easy Steps Grades 3–9 Reading, Writing, & Mathematics SBAs Grades 4, 8, & 10 Science SBA Grade 10 SBA-HSGQE & HSGQE Retest. ASSOCIATE Test Coordinator Training . Spring Administrations 2012. District Testing Hierarchy. Test Administration Directions.

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associate test coordinator training

8 Easy Steps Grades 3–9 Reading, Writing, & Mathematics SBAsGrades 4, 8, & 10 Science SBAGrade 10 SBA-HSGQE & HSGQE Retest

ASSOCIATE Test Coordinator Training

Spring Administrations 2012

test administration directions
Test Administration Directions
  • The Test Administration Directions (TAD) will assist with all testing procedures.
  • You will receive 1 TAD per grade and assessment.
  • If you did not receive a copy, download one from EED’s website.
  • It is important to read all TADs carefully prior to testing.
test security agreement
Test Security Agreement
  • Associate Test Coordinator Security Agreement is provided by the DTC or may be downloaded from the EED website http://www.eed.alaska.gov/forms/home.cfm
    • Review carefully and initial each indicator
    • Ask for clarification before final signature
      • Once you sign the agreement, you are responsible for all test security in your building.
      • You are acknowledging that you will follow all guidance, regulation, and instructions associated with all spring assessments.
    • Return the signed copy to the DTC
    • No one can sign for you
slide5

Step One: Receive and Inventory Test Materials for all Assessments

  • Confirm receipt of materials with the DTC
  • Compare the materials received to the school packing lists
  • Compare ranges of security numbers on the school security range sheets against test books/answer booklets received
  • Check quantities of materials
  • Verify the accommodated materials type and quantity received
  • Notify DTC of any discrepancies
slide6

Step One: SBA Accommodated Test Materials

  • Materials for students receiving accommodations may include:
    • Large Print – per grade and subject
    • Braille – per grade and subject
  • These materials can be requested through the DTC.
  • Braille and Large Print accommodated materials require transcription of responses into a Form D standard test book/answer booklet for the reading, writing, and mathematics SBAs and Form SD for the science SBA (procedures for transcription are in the Test Administration Directions).
  • Reference the Test Administration Directions for administering tests to students with accommodations.
slide7

Step One: Gr. 10 SBA-HSGQE & Retest Accommodated Test Materials

  • Materials for students receiving accommodations may include:
    • Large Print – per grade and subject
    • Braille – per grade and subject
    • Audio CD – grade 10 writing and math & HSGQE Retest reading, writing, and math
    • Sign Language DVD – grade 10 writing and math & HSGQE Retest reading, writing, and math
  • These materials can also be requested through the DTC.
  • Braille, Large Print, Audio, or DVD accommodated materials require transcription of responses into standard test books: Form D01 for grade 10 and Form D15 for the HSGQE Retest (procedures for transcription are in the Test Administration Directions).
  • IMPORTANT: Grade 10 Writing and Mathematics & HSGQE Retest Reading Audio CDs consist of 2 volumes (2 separate discs). Ensure both discs are provided to students during testing.
slide8

Step Two: Check Test Materials

Each associate test coordinator and/or test administrator or proctor

should receive:

Provided by DRC:

Provided by District:

  • Sharpened No. 2 pencils with eraser (not mechanical)
  • Extra erasers
  • Scratch paper for reading, writing, and mathematics tests
  • “Do Not Disturb” sign(s)
  • Seating Chart (suggested)
  • List of students and subtests (HSGQE Retest) to be taken
  • List of students requiring accommodations/modifications
  • Test Administration Directions Manuals
  • Test books/answer booklets
  • Precode labels and/or district/school labels)
  • 4. “Do Not Score” Labels
  • 5. School/Classroom Daily Check In-Check Out Worksheet
slide9

Step Three: Plan the Testing Schedule

  • Statewide Assessments
    • All test proctors must be certified teachers
    • Proctors/Administrators should not be testing own biological child (same for adopted or foster care)
    • One proctor for every 30 students is required (Grade 10 SBA-HSGQE and HSGQE Retest)
    • One administrator for every 30 students is suggested (SBAs)
    • Proctors /Administrators must sign test security agreements
    • Distribute, collect, and inventory testing materials daily
step three plan the testing schedule cont
Step Three: Plan the Testing Schedule (cont.)
  • Standards Based Assessments
    • Grades 3–9 reading, writing, and mathematics SBAs, as well as the grades 4, 8, & 10 science SBA, must be administered between April 2–16, 2012.
    • Each district will designate testing dates for their schools. The dates do not have to be consecutive.
    • Schools are required to begin testing within 1-2 hours of each other.
    • Districts must follow the test order: reading, writing, math, and science (grades 4, 8, 10).
    • Students who are not able to take the SBA on designated days must make-up on days that follow within the test window.
step three plan the testing schedule cont1
Step Three: Plan the Testing Schedule (cont.)
  • Grade 10 SBA-HSGQE & HSGQE Retest
    • Must be administered according to the dates below:
      • Reading Test – Tuesday, April 3
      • Writing Test – Wednesday, April 4
      • Mathematics Test – Thursday, April 5
    • All testing begins between 8:00am and 10:00 am on the designated dates.
    • Students are not permitted to leave within the first two hours of testing.
    • No students are permitted to start after the first two hours of testing.
    • All tests must be administered according to the directions.
slide12

Step Three: Plan the Testing Schedule (cont.)

  • Statewide Assessments
    • Have a plan for electronic devices (e.g., cell phones and iPods) and clarify it with all students, parents, and proctors/administrators.
    • Have a plan for students testing at lunch.
        • Supervised lunch SBA testing
        • Monitored lunch HSGQE testing
    • Have a plan for students finishing testing early.
    • Have a plan and roster for all returning adults with Certificates of Achievement (HSGQE Retest).
slide13

Step Four: Organize the School Test Center

  • Eliminate distractions such as bells, telephones, or announcements.
  • Confirm testing rooms have proper lighting and instructional materials are removed from the walls.
  • Confirm students needing accommodations are addressed.
  • Post rules for student electronic devices.
  • Make sure all CD/DVD players have electricity or batteries and are working properly. (Gr. 10 SBA-HSGQE & HSGQE Retest)
slide14

Step Five: Use of Standardized Administration Procedures

  • Confirm all proctors/administrators have been trained
    • Ensure proctors/administrators have read the TADs in advance
    • Ensure similar testing conditions for each proctor/administrator
    • Ensure proctors/administrators read test directions as written
    • Ensure proctors/administrators are walking around the testing room during testing
  • Test invalidation
    • Cheating
    • Marking multiple random responses
    • Copying and/or transmitting test items/answers
    • Using reference materials not allowed
slide15

Step Six: Prepare the Test Books

  • All test books or answer booklets must have either a precode label or a district/school label.

Precode Label

District/School Label

  • Tan labels are to be used only for grades 3–9 reading, writing, and mathematics SBA test books and answer booklets.
  • Test books/answer booklets returned without a label will be considered unused and WILL NOT BE SCORED.
slide16

Step Six: Prepare the Test Books

  • Grades 3–9 Form D
    • Grades 3 & 4
      • Two test books: 1 containing reading and 1 containing writing and mathematics
    • Grades 5–9
      • 1 test book and 1 answer booklet containing all 3 subjects
  • Apply a label to the front covers (precode or district/school)
    • Two precode labels are produced for grades 3 & 4 students: 1 for the reading test book and 1 for the writing/math test book.
  • When using district/school labels, bubble in all student information (see TAD for details).
slide17

Step Six: Prepare the Test Books

Precode Label

District/School Label

  • Pink labels are to be used only for grades 4, 8, & 10 science SBA test books.
  • Test books returned without a label will be considered unused and WILL NOT BE SCORED.
slide18

Step Six: Prepare the Test Books (cont.)

  • Grades 4, 8, & 10 Science SBA Form SD
  • 1 test book
  • Apply a label to the front cover (precode or district/school)
  • When using district/school labels, bubble in all student information (see TAD for details).
slide19

Step Six: Prepare the Test Books (cont.)

  • The precode label saves time and eliminates errors caused by hand-bubbling.
  • If a precode label is used, the bubbles on the front cover of the test remain blank.
    • In cases where students fill in bubbles, the label overrides any marks (no need to erase the bubbles). This is true for all assessments.
slide20

Step Six: Prepare the Test Books

Precode Label

District/School Label

  • Yellow labels are to be used for Gr. 10 SBA-HSGQE andHSGQE Retest test books.
  • Test books returned without a label will be considered unused and WILL NOT BE SCORED.

Remember: Test in – Grade in

slide21

Step Six: Prepare the Test Books (cont.)

  • The Gr. 10 SBA-HSGQE Reading and Writing/Mathematics Test Books require spiraling of forms for field-testing purposes.
    • Most districts will receive packs of a common form.
    • Big 7 districts will receive packs of multiple form numbers.
  • There are 14 Reading Forms (D01-D14) and 7 Writing/Math Forms (D01-D07)
    • The same form number does not need to be used when administering the reading and writing/mathematics assessments.
  • Two test books: 1 containing reading and 1 containing writing and mathematics
  • Apply a label to the front covers (precode or district/school)
    • Two precode labels are produced for grade 10 students: 1 for the reading test book and 1 for the writing/math test book.
  • When using district/school labels, bubble in all student information (see TAD for details).
slide22

Step Six: Prepare the Test Books (cont.)

  • HSGQE Retest Form D15
  • One test book containing reading, writing, and mathematics
  • Apply a label to the front cover (precode or district/school)
  • When using district/school labels, bubble in all student information (see TAD for details).
  • Returning adults with Certificates of Achievement – bubble in what is known
slide23

Step Six: Prepare the Test Books (cont.)

  • Note the label includes the HSGQE Retest subtests to be taken
    • It is a quick reference for proctors to use
    • If only the subtests listed are inaccurate, the label may still be used – this will not impact any data collection
slide24

Step Six: Prepare the Test Books (cont.)

  • A district/school label is used in place of a precode label
    • When a precode label contains incorrect student-identifying information, replace it with the district/school label.
    • It will assign the student to the correct district and school for reporting test scores.
  • When a district/school label is applied, all bubbles on the test book cover must be completed.
slide25

Step Six: Prepare the Test Books (cont.)

  • All test books must be secure and tracked
  • Use “Do Not Score” labels under the following circumstances:
    • A label is not positioned correctly on the test book/answer booklet (redo with another test book/answer booklet and district/school label)
    • A precode label was placed on the test book/answer booklet, but the student did not show up for testing
    • An inappropriate label was placed on the test book/answer booklet (may need to transcribe student answers)
    • Test should not be scored

Avoid using a “Do Not Score” label if there is a bubble correctly marked in the “Teacher Use Only” field on the front cover

slide26

Step Seven: Administer the Tests

  • Use security checklists to track secure materials at all times
    • Associate test coordinators use school security checklists to confirm tracking daily with proctors/administrators
    • Proctors/Administrators use the classroom daily check in-check out worksheet to monitor tracking with students hourly
  • Secure test materials must be monitored constantly to avoid loss and possible security breach
accommodations data collection
Accommodations Data Collection
  • Grades 3–10 reading, writing, & mathematics SBAs, as well as the grades 4, 8, & 10 science SBAs, collect student accommodations actually used at testing via the inside front cover of the test book/answer booklet.
  • The Braille and Large Print Bubbles have been moved to the inside cover under Question 1.
  • This page should be completed

after the student has finished

testing (reference the grade-specific

Test Administration Directions

manualfor accommodations collection

instructions).

slide28

Step Eight: Assemble Materials for Return

  • After testing is complete reread all “Assemble Materials for Return” steps in the TAD.
  • Inventory student test books/answer booklets and ensure the following:
    • Reference sheets are removed
    • Each test book to be scored has a label
    • Test books with “Do Not Score” labels are accurate
    • “Teacher Use Only” field is complete where applicable (consult DTC before invalidating)
    • All accommodated tests have been transcribed into the correct form
    • Accommodations actually used by students during testing are completed in the inside front cover of test books/answer booklets for students in grades 3–10
  • Package all used and unused test materials in shipping boxes to send to your DTC as instructed in TAD.
  • Notify DTC that boxes are en route.
quiz time
Quiz Time
  • When materials arrive, security _______ must be compared.
  • Additional TADs can be downloaded from ______.
  • Number ______ pencils are acceptable.
  • Associate test coordinators use ______ to confirm tracking with testing personnel.
  • Students who answer using Braille, Large Print, or keyboarding must have responses ______ into a standard test book.
  • Test books not used should be left in the ______ ______ and returned to the DTC after testing.
  • All used test books must have a ______ before being shipped for scoring.
  • A HSGQE proctor is a ________________ while it is not a requirement for the SBA grades 3-9 test administrator.
  • Make up dates for testing are only available for grades ____________.
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