Associate test coordinator training
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8 Easy Steps Grades 3–9 Reading, Writing, & Mathematics SBAs Grades 4, 8, & 10 Science SBA Grade 10 SBA-HSGQE & HSGQE Retest. ASSOCIATE Test Coordinator Training . Spring Administrations 2012. District Testing Hierarchy. Test Administration Directions.

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ASSOCIATE Test Coordinator Training

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Associate test coordinator training

8 Easy Steps Grades 3–9 Reading, Writing, & Mathematics SBAsGrades 4, 8, & 10 Science SBAGrade 10 SBA-HSGQE & HSGQE Retest

ASSOCIATE Test Coordinator Training

Spring Administrations 2012


District testing hierarchy

District Testing Hierarchy


Test administration directions

Test Administration Directions

  • The Test Administration Directions (TAD) will assist with all testing procedures.

  • You will receive 1 TAD per grade and assessment.

  • If you did not receive a copy, download one from EED’s website.

  • It is important to read all TADs carefully prior to testing.


Test security agreement

Test Security Agreement

  • Associate Test Coordinator Security Agreement is provided by the DTC or may be downloaded from the EED website http://www.eed.alaska.gov/forms/home.cfm

    • Review carefully and initial each indicator

    • Ask for clarification before final signature

      • Once you sign the agreement, you are responsible for all test security in your building.

      • You are acknowledging that you will follow all guidance, regulation, and instructions associated with all spring assessments.

    • Return the signed copy to the DTC

    • No one can sign for you


Associate test coordinator training

Step One: Receive and Inventory Test Materials for all Assessments

  • Confirm receipt of materials with the DTC

  • Compare the materials received to the school packing lists

  • Compare ranges of security numbers on the school security range sheets against test books/answer booklets received

  • Check quantities of materials

  • Verify the accommodated materials type and quantity received

  • Notify DTC of any discrepancies


Associate test coordinator training

Step One: SBA Accommodated Test Materials

  • Materials for students receiving accommodations may include:

    • Large Print – per grade and subject

    • Braille – per grade and subject

  • These materials can be requested through the DTC.

  • Braille and Large Print accommodated materials require transcription of responses into a Form D standard test book/answer booklet for the reading, writing, and mathematics SBAs and Form SD for the science SBA (procedures for transcription are in the Test Administration Directions).

  • Reference the Test Administration Directions for administering tests to students with accommodations.


Associate test coordinator training

Step One: Gr. 10 SBA-HSGQE & Retest Accommodated Test Materials

  • Materials for students receiving accommodations may include:

    • Large Print – per grade and subject

    • Braille – per grade and subject

    • Audio CD – grade 10 writing and math & HSGQE Retest reading, writing, and math

    • Sign Language DVD – grade 10 writing and math & HSGQE Retest reading, writing, and math

  • These materials can also be requested through the DTC.

  • Braille, Large Print, Audio, or DVD accommodated materials require transcription of responses into standard test books: Form D01 for grade 10 and Form D15 for the HSGQE Retest (procedures for transcription are in the Test Administration Directions).

  • IMPORTANT: Grade 10 Writing and Mathematics & HSGQE Retest Reading Audio CDs consist of 2 volumes (2 separate discs). Ensure both discs are provided to students during testing.


Associate test coordinator training

Step Two: Check Test Materials

Each associate test coordinator and/or test administrator or proctor

should receive:

Provided by DRC:

Provided by District:

  • Sharpened No. 2 pencils with eraser (not mechanical)

  • Extra erasers

  • Scratch paper for reading, writing, and mathematics tests

  • “Do Not Disturb” sign(s)

  • Seating Chart (suggested)

  • List of students and subtests (HSGQE Retest) to be taken

  • List of students requiring accommodations/modifications

  • Test Administration Directions Manuals

  • Test books/answer booklets

  • Precode labels and/or district/school labels)

  • 4.“Do Not Score” Labels

  • 5.School/Classroom Daily Check In-Check Out Worksheet


Associate test coordinator training

Step Three: Plan the Testing Schedule

  • Statewide Assessments

    • All test proctors must be certified teachers

    • Proctors/Administrators should not be testing own biological child (same for adopted or foster care)

    • One proctor for every 30 students is required (Grade 10 SBA-HSGQE and HSGQE Retest)

    • One administrator for every 30 students is suggested (SBAs)

    • Proctors /Administrators must sign test security agreements

    • Distribute, collect, and inventory testing materials daily


Step three plan the testing schedule cont

Step Three: Plan the Testing Schedule (cont.)

  • Standards Based Assessments

    • Grades 3–9 reading, writing, and mathematics SBAs, as well as the grades 4, 8, & 10 science SBA, must be administered between April 2–16, 2012.

    • Each district will designate testing dates for their schools. The dates do not have to be consecutive.

    • Schools are required to begin testing within 1-2 hours of each other.

    • Districts must follow the test order: reading, writing, math, and science (grades 4, 8, 10).

    • Students who are not able to take the SBA on designated days must make-up on days that follow within the test window.


Step three plan the testing schedule cont1

Step Three: Plan the Testing Schedule (cont.)

  • Grade 10 SBA-HSGQE & HSGQE Retest

    • Must be administered according to the dates below:

      • Reading Test – Tuesday, April 3

      • Writing Test – Wednesday, April 4

      • Mathematics Test – Thursday, April 5

    • All testing begins between 8:00am and 10:00 am on the designated dates.

    • Students are not permitted to leave within the first two hours of testing.

    • No students are permitted to start after the first two hours of testing.

    • All tests must be administered according to the directions.


Associate test coordinator training

Step Three: Plan the Testing Schedule (cont.)

  • Statewide Assessments

    • Have a plan for electronic devices (e.g., cell phones and iPods) and clarify it with all students, parents, and proctors/administrators.

    • Have a plan for students testing at lunch.

      • Supervised lunch SBA testing

      • Monitored lunch HSGQE testing

  • Have a plan for students finishing testing early.

  • Have a plan and roster for all returning adults with Certificates of Achievement (HSGQE Retest).


Associate test coordinator training

Step Four: Organize the School Test Center

  • Eliminate distractions such as bells, telephones, or announcements.

  • Confirm testing rooms have proper lighting and instructional materials are removed from the walls.

  • Confirm students needing accommodations are addressed.

  • Post rules for student electronic devices.

  • Make sure all CD/DVD players have electricity or batteries and are working properly. (Gr. 10 SBA-HSGQE & HSGQE Retest)


Associate test coordinator training

Step Five: Use of Standardized Administration Procedures

  • Confirm all proctors/administrators have been trained

    • Ensure proctors/administrators have read the TADs in advance

    • Ensure similar testing conditions for each proctor/administrator

    • Ensure proctors/administrators read test directions as written

    • Ensure proctors/administrators are walking around the testing room during testing

  • Test invalidation

    • Cheating

    • Marking multiple random responses

    • Copying and/or transmitting test items/answers

    • Using reference materials not allowed


Associate test coordinator training

Step Six: Prepare the Test Books

  • All test books or answer booklets must have either a precode label or a district/school label.

Precode Label

District/School Label

  • Tan labels are to be used only for grades 3–9 reading, writing, and mathematics SBA test books and answer booklets.

  • Test books/answer booklets returned without a label will be considered unused and WILL NOT BE SCORED.


Associate test coordinator training

Step Six: Prepare the Test Books

  • Grades 3–9 Form D

    • Grades 3 & 4

      • Two test books: 1 containing reading and 1 containing writing and mathematics

    • Grades 5–9

      • 1 test book and 1 answer booklet containing all 3 subjects

  • Apply a label to the front covers (precode or district/school)

    • Two precode labels are produced for grades 3 & 4 students: 1 for the reading test book and 1 for the writing/math test book.

  • When using district/school labels, bubble in all student information (see TAD for details).


Associate test coordinator training

Step Six: Prepare the Test Books

Precode Label

District/School Label

  • Pink labels are to be used only for grades 4, 8, & 10 science SBA test books.

  • Test books returned without a label will be considered unused and WILL NOT BE SCORED.


Associate test coordinator training

Step Six: Prepare the Test Books (cont.)

  • Grades 4, 8, & 10 Science SBA Form SD

  • 1 test book

  • Apply a label to the front cover (precode or district/school)

  • When using district/school labels, bubble in all student information (see TAD for details).


Associate test coordinator training

Step Six: Prepare the Test Books (cont.)

  • The precode label saves time and eliminates errors caused by hand-bubbling.

  • If a precode label is used, the bubbles on the front cover of the test remain blank.

    • In cases where students fill in bubbles, the label overrides any marks (no need to erase the bubbles). This is true for all assessments.


Associate test coordinator training

Step Six: Prepare the Test Books

Precode Label

District/School Label

  • Yellow labels are to be used for Gr. 10 SBA-HSGQE andHSGQE Retest test books.

  • Test books returned without a label will be considered unused and WILL NOT BE SCORED.

Remember: Test in – Grade in


Associate test coordinator training

Step Six: Prepare the Test Books (cont.)

  • The Gr. 10 SBA-HSGQE Reading and Writing/Mathematics Test Books require spiraling of forms for field-testing purposes.

    • Most districts will receive packs of a common form.

    • Big 7 districts will receive packs of multiple form numbers.

  • There are 14 Reading Forms (D01-D14) and 7 Writing/Math Forms (D01-D07)

    • The same form number does not need to be used when administering the reading and writing/mathematics assessments.

  • Two test books: 1 containing reading and 1 containing writing and mathematics

  • Apply a label to the front covers (precode or district/school)

    • Two precode labels are produced for grade 10 students: 1 for the reading test book and 1 for the writing/math test book.

  • When using district/school labels, bubble in all student information (see TAD for details).


Associate test coordinator training

Step Six: Prepare the Test Books (cont.)

  • HSGQE Retest Form D15

  • One test book containing reading, writing, and mathematics

  • Apply a label to the front cover (precode or district/school)

  • When using district/school labels, bubble in all student information (see TAD for details).

  • Returning adults with Certificates of Achievement – bubble in what is known


Associate test coordinator training

Step Six: Prepare the Test Books (cont.)

  • Note the label includes the HSGQE Retest subtests to be taken

    • It is a quick reference for proctors to use

    • If only the subtests listed are inaccurate, the label may still be used – this will not impact any data collection


Associate test coordinator training

Step Six: Prepare the Test Books (cont.)

  • A district/school label is used in place of a precode label

    • When a precode label contains incorrect student-identifying information, replace it with the district/school label.

    • It will assign the student to the correct district and school for reporting test scores.

  • When a district/school label is applied, all bubbles on the test book cover must be completed.


Associate test coordinator training

Step Six: Prepare the Test Books (cont.)

  • All test books must be secure and tracked

  • Use “Do Not Score” labels under the following circumstances:

    • A label is not positioned correctly on the test book/answer booklet (redo with another test book/answer booklet and district/school label)

    • A precode label was placed on the test book/answer booklet, but the student did not show up for testing

    • An inappropriate label was placed on the test book/answer booklet (may need to transcribe student answers)

    • Test should not be scored

Avoid using a “Do Not Score” label if there is a bubble correctly marked in the “Teacher Use Only” field on the front cover


Associate test coordinator training

Step Seven: Administer the Tests

  • Use security checklists to track secure materials at all times

    • Associate test coordinators use school security checklists to confirm tracking daily with proctors/administrators

    • Proctors/Administrators use the classroom daily check in-check out worksheet to monitor tracking with students hourly

  • Secure test materials must be monitored constantly to avoid loss and possible security breach


Accommodations data collection

Accommodations Data Collection

  • Grades 3–10 reading, writing, & mathematics SBAs, as well as the grades 4, 8, & 10 science SBAs, collect student accommodations actually used at testing via the inside front cover of the test book/answer booklet.

  • The Braille and Large Print Bubbles have been moved to the inside cover under Question 1.

  • This page should be completed

    after the student has finished

    testing (reference the grade-specific

    Test Administration Directions

    manualfor accommodations collection

    instructions).


Associate test coordinator training

Step Eight: Assemble Materials for Return

  • After testing is complete reread all “Assemble Materials for Return” steps in the TAD.

  • Inventory student test books/answer booklets and ensure the following:

    • Reference sheets are removed

    • Each test book to be scored has a label

    • Test books with “Do Not Score” labels are accurate

    • “Teacher Use Only” field is complete where applicable (consult DTC before invalidating)

    • All accommodated tests have been transcribed into the correct form

    • Accommodations actually used by students during testing are completed in the inside front cover of test books/answer booklets for students in grades 3–10

  • Package all used and unused test materials in shipping boxes to send to your DTC as instructed in TAD.

  • Notify DTC that boxes are en route.


Quiz time

Quiz Time

  • When materials arrive, security _______ must be compared.

  • Additional TADs can be downloaded from ______.

  • Number ______ pencils are acceptable.

  • Associate test coordinators use ______ to confirm tracking with testing personnel.

  • Students who answer using Braille, Large Print, or keyboarding must have responses ______ into a standard test book.

  • Test books not used should be left in the ______ ______ and returned to the DTC after testing.

  • All used test books must have a ______ before being shipped for scoring.

  • A HSGQE proctor is a ________________ while it is not a requirement for the SBA grades 3-9 test administrator.

  • Make up dates for testing are only available for grades ____________.


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