A PRESENTATION TO LOCAL GOVERNMENT BUDGET CONSULTATIVE WORKSHOPS FOR
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A PRESENTATION TO LOCAL GOVERNMENT BUDGET CONSULTATIVE WORKSHOPS FOR FY 2014/15 Strengthening the Procurement Function at the Local Government Level: Issues and Way Forward BY PPDA October 2013. HIGHLIGHTED ISSUES. Issues Raised in the Workshops of 2012/13

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HIGHLIGHTED ISSUES

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A PRESENTATION TO LOCAL GOVERNMENT BUDGET CONSULTATIVE WORKSHOPS FOR FY 2014/15 Strengthening the Procurement Function at the Local Government Level: Issues and Way ForwardBY PPDAOctober 2013


HIGHLIGHTED ISSUES

  • Issues Raised in the Workshops of 2012/13

  • Force Account Method of Procurement.

  • Procurement Audit & Investigation Findings

  • New Procurement Plan Format

  • The Amended PPDA Law

  • Procurement Performance Measurement System (PPMS)

  • Tender Portal on PPDA Website


ISSUES RAISED IN PREVIOUS WORKSHOPS OF 2012/13


ISSUES RAISED IN PREVIOUS WORKSHOPS OF 2012/13 Cont’d


ISSUES RAISED IN PREVIOUS WORKSHOPS OF 2012/13 Cont’d


Force Account Method of Procurement.

  • PPPDA issued circular No. 3 of 2012, to all LG Accounting Officers to provide additional guidance on the use of Force Account mechanism.

  • This is to ease the use of road equipments that government has distributed to LGs to maintain roads in the districts (See Appendix A in the detailed paper).


Findings from Procurement Audit & Investigations

  • Procurement Fraud (Technical, Syndicate & intended crisis)

  • Conducting procurements outside the plan

  • Poor record keeping

  • Use of wrong methods of procurement

  • Forgery of documentation by the bidders

  • Not adhering to evaluation criteria in the Solicitation Document


Findings from Procurement Audit & Investigations Cont’d

  • Not extending bid validity which has led to the Authority directing the Entities to re-tender

  • Use of inappropriate evaluation methodologies

  • Awarding bids by the CC at Engineer's estimates leading to financial loss or shoddy work.

  • Poor contract management leading to shoddy work, incomplete works, and abandonment of sites or payment with no evidence of deliverables.


New Procurement Plan Format

The new format provides details on:

  • the planed vs actual quantities,

  • basic data,

  • pre-qualification,

  • invitation for bids and evaluation;

  • contract finalization.

    This will enable PDEs track the progress of each procurement and ascertain where the delays are. (See Appendix B in the detailed paper)


The Amended PPDA Law

A circular will soon be issued to brief LGs on the salient highlights of the amendments that equally apply to the LGs PDEs. Some key issues from amendments include:

  • Disposal of land under the District Land Board is not governed by the procedure for disposal under PPDA Act, 2003


The Amended PPDA Law Cont’d

  • A PDE will not enter into contract with:

    - A member of the CC, EC, employee of a PDE or member of the Board of Survey; and

  • A person appointed to politically or administratively control a PDE.

  • Suspension of Providers by the Authority on its own initiative


Procurement Performance Measurement System (PPMS)

  • PPDA rolled out PPMS to 105 Local and Central government PDEs by end of FY 2011/12 (29 of which are LGs see detailed paper).

  • PPMS will be used to assess the performance of LGs PDEs by the Authority

  • Also help in assessing the best performing LGs for award and recognition by PPDA at the end of each FY.


Tender Portal on PPDA Website

  • The tender portal on the PPDA website enables PDEs to post information relating to; tender opportunities, Best Evaluated Bidders, awarded contracts etc

  • LGs are highly encouraged to post their procurement and disposal opportunities on the tender portal since it’s a free of charge advertising media and for transparency purposes.


Thank You


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