Computer Skills (1)

1. Computer Skills (1) Word Processing

2. Word Processing Environment 1 2 3 4 8 9 10 7 6 Computer Skills1 by Maram Bani Younes

3. Title Bar 1 • This bar contain the document name, the default name which is usually appear on the title bar is: Document + Number Represent how many unsaved document are opened • If you save the document, the name which you choose it will be appear on this bar. Computer Skills1 by Maram Bani Younes

4. The three icons which are appeared at the end of this bar are: • Exit : used to exit the word application. • Minimize : used to minimize the window as a small icon on the task bar. • Restore : used to minimize the word window. • Maximize : used to maximize the word window to be full the screen. The End of the Title Bar Computer Skills1 by Maram Bani Younes

5. Menu Bar 2 • The first icon in the menu bar : this icon is used to move the menu bar (change its place). • The last icon in the menu bar : this icon is used to close the current document. Computer Skills1 by Maram Bani Younes

6. The Most important components in the menu bar are the menus: File Edit View ……. • Each menu has a set of commands we will study them later. • Quick Look for commands press here Computer Skills1 by Maram Bani Younes

7. The ways to open any menu from: • Mouse Click on the menu. • Alt + Arrow keys ( →← ) + Enter. • Alt + the underlined character in the menu name. Computer Skills1 by Maram Bani Younes

8. Note • To close the word application : • Press on the title bar. • Choose Exit from the File menu. • To close the opened document: • Press on the menu bar • Choose Close from the file menu. The End of the Menu Bar Computer Skills1 by Maram Bani Younes

9. Tools bars 3 4 • Standard Tools Bar. • Formatting Tools Bar. Computer Skills1 by Maram Bani Younes

10. Standard Tool Bar Spelling and Grammars Print preview Format painter new save copy Redo Show/ hide open print undo cut drawing zoom paste research Computer Skills1 by Maram Bani Younes

11. Formatting Tool Bar bullets Indent Font name Font size Italic underline Line spacing numbering Language bold Font color Alignment Paragraph Orientation Computer Skills1 by Maram Bani Younes

12. Alignment This is the alignment bar Aligned right: paragraph format in which lines are aligned along the right edge. Aligned left: paragraph format in which lines are aligned along the left edge. left center right justify Computer Skills1 by Maram Bani Younes

13. Centered Alignment: paragraph format in which lines are centered between margins edge. justified Alignment : paragraph format in which lines are aligned along both left and right edges. Full justification: has an even margin on both left and right sides to justify text along both edges. Computer Skills1 by Maram Bani Younes

14. Scroll Bar 7 • Vertical Scroll Bar. • Horizontal scroll Bar. At the end of the vertical scroll bar there are the following three icons. “ select browse object” When you click this icon a new box contain 12 icon will appear as shown on the next slide. Computer Skills1 by Maram Bani Younes

15. If you choose any icon the next and previous icons will move the page into the next {page, table, diagram, Picture…etc} or previous one. Computer Skills1 by Maram Bani Younes

16. At the end of the horizontal scroll bar, there are some icons used to determine the view way of the word document. Reading Layout Normal view Outline view Web Layout View Print Layout View Computer Skills1 by Maram Bani Younes

17. Way to view a document You can see the ways of view your document in the view menu. • Print Layout View: A view of document as it will appear when you print it. This view is useful for editing header and footers, and for adjusting margins, and for working with columns and drawing objects. Computer Skills1 by Maram Bani Younes

18. Normal View: A view that shows text formatting a simplified page layout so that you can type and edit quickly. Page boundaries, header and footers, drawing object and pictures do not appear. • Outline: makes it easy to work with master documents such as a book. • Web Layout: A view of a document as it will appear in a web browser. • Reading Layout: Computer Skills1 by Maram Bani Younes

19. Info Bar 6 Info → Information The Info Bar provides some information about the current state of what you are viewing. Computer Skills1 by Maram Bani Younes

20. These information like: • Page number. • Section number. • Total number of pages. • The distance from the top of page to your insertion point. • The line and column where the insertion point is located. • Some buttons (OVR : overload) it is become active when you press the insert key on the keyboard. • The language. The End of The Info Bar Computer Skills1 by Maram Bani Younes

21. You can display or hide the ruler from the View Menu choose Ruler and put the tick or remove it. The ruler display the margins stops and tab stops (Indentation : the distance between the end of the margin and the begging of the writing). Ruler 8 Computer Skills1 by Maram Bani Younes

22. Margin: page. • Indentation: paragraph. First line indentation Left margin Right indentation Left indentation right margin The End of the Ruler Computer Skills1 by Maram Bani Younes

23. Task Pane 10 Close the Task Pane The part which is located on the left side of the word window. You can view this part or hide From the View Menu by put the tick beside it or remove it. Computer Skills1 by Maram Bani Younes

24. You can switch between the task Pane parts. The Task Pane parts are shown on the next picture (like help, Clip Art, …). The End of the Task Pane Computer Skills1 by Maram Bani Younes

25. Editor 9 It is the place where you insert the text. The text pointer (  ): indicate where text, graphics or other items will be placed. Computer Skills1 by Maram Bani Younes

26. To insert text in the editor: • Position the text pointer where you want to insert the paragraph. • Choose the paragraph orientation (Arabic/ English). • Arabic : Ctrl+Shift (right) keyboard : from the tool bar. • English : Ctrl+Shift (left) keyboard : from the tool bar. c. Choose the language to write • Arabic : Alt + shift (right). : from the tool bar • English: Alt + shift (left). : from the tool bar Computer Skills1 by Maram Bani Younes

27. keyboard • Enter: to make a paragraph ending and start a new paragraph. • Space Bar: it is a button used to make additional space. • Insert: a key on a keyboard to overtype and replace an existing text. • Back space + Delete: • Delete: delete the next of the insertion point ( next character) • Backspace: delete the character preceding the insertion point (previous character). Computer Skills1 by Maram Bani Younes

28. Save Save a new document:- • Choose Save from file menu. • Choose Save As from file menu. • Choose the save button of the standard tool bar. All the previous steps will open the save as dialog. Computer Skills1 by Maram Bani Younes

29. Save As Dialog Title Bar Tool Bar Save In Box Places Bar File Name Box Save Button Save As Type Box Computer Skills1 by Maram Bani Younes Cancel Button

30. Title Bar: contains Save As +help +close Look In Box: determine where this file will be saved. The default place usually is My Documents folder. Tool Bar: Back : goes to the previous place. Up : goes to the folder which is contained the opened folder. Search Delete New folder View Tools Computer Skills1 by Maram Bani Younes

31. Places Bar: the bar on the left side of certain dialog box that contains shortcuts to: My Resent Documents: display most recent working folders and files. Desktop : display the folders and files on your computer desktop. My Documents: is displayed by default, it is good place to save documents. My Network Places: is good place to save files you want to copy or publish to folders on network file servers or web servers. My Computer: display all the drivers available on your computer. Computer Skills1 by Maram Bani Younes

32. File Name Box: enable you to insert the file name. Save Button: to save this file on the determined place (save in), the determined name (file name) and type (save as type). Cancel Button: to cancel the save process. Computer Skills1 by Maram Bani Younes

33. Save As Type Box: enable the user to save the document in other file format: • Text file: ends with .txt extension, and normally opened with notepad. It does not support { bold, italic, colored font and other formatting }. • Web Page : if you use word processing to create web pages to display in web browser. • Rich Text Format: file used to transfer formatted text document between application even those run on different platforms such as IBM/ Macintosh. Computer Skills1 by Maram Bani Younes

34. If the folder you choose already contains a document of the same name, a dialog box will appear: • replace existing file:- to overwrite the existing one. • Save changes with a different name:- word will return you to the save as dialog box so that you can choose a different name or different folder. • Merge Changes into existing file: to display changes on the document that is already opened. Computer Skills1 by Maram Bani Younes

35. If you make any change to an existing file click save button on the tool bar or save from the file menu. Choose Save As for an existing file if you want • Save a document under a different name. • Save a document in a different folder. • Save a file in different format. Computer Skills1 by Maram Bani Younes

36. open To retrieve a document you saved for revision or printing. Choose file →open or open button from the tool bar. Computer Skills1 by Maram Bani Younes

37. Title bar Save in Box Tool bar Places bar File name box Open button Cancel button h. Files of type Box: Word documents: to display all word documents (with extension .doc). All word documents: to display all file word can open. All files: to display all files in folder. Open dialog component Computer Skills1 by Maram Bani Younes

38. Switching from document window to another. • Use the window menu and then select the document you want to view. • Task bar: all opened documents will be represented in one icon on the task bar use the arrow beside it and choose the document you want. • Alt + tab. Computer Skills1 by Maram Bani Younes

39. Selecting a Text The general rule in word: (Always select and then do). Computer Skills1 by Maram Bani Younes

40. Select a word: double clicking a word. • Selecting a line of text: move the pointer to the left of line until it changes to right pointing arrow and then click OR shift + → arrow. • Selecting a sentence : hold down Ctrl and then click any where in the sentence. Computer Skills1 by Maram Bani Younes

41. Selecting a paragraph: triple click anywhere in the paragraph. • Selecting a large block of text: click at the start of the selection, scroll to the end of the selection and then hold down shift and click. • Selecting an entire document: choose select all from edit menu or Ctrl + A. Computer Skills1 by Maram Bani Younes

42. Canceling a Selection • Click once. • Press one of the arrow keys. • Press in anywhere on the screen. Computer Skills1 by Maram Bani Younes

43. copy To make more than one copy of some text. • Select the text. • Select copy from edit menu OR copy button on the standard tool bar OR Ctrl + C. • Move to the new place • Select past: edit →paste OR paste button on the standard - tool bar OR Ctrl + V Computer Skills1 by Maram Bani Younes

44. Alternatively, • Hold down the Ctrl key on the keyboard. • Drag the selected text. • Drop to the new location and then release the mouse button. Alternatively, • Hold down the Ctrl key on the keyboard. • Drag the selected text. • Drop to the new location and then release the mouse button. Computer Skills1 by Maram Bani Younes

45. Move To move a text from one document to some other place of your document or between open documents. • Select the text. • Choose cut from the edit menu OR the cut button on tool bar OR Ctrl + X • Position the cursor into the new place where you want to move the to. if you want to move the text to another document switch to the required document. • Choose edit → paste OR paste button on the tool bar OR Ctrl + V. Computer Skills1 by Maram Bani Younes

46. Alternately, you can use the drag and drop to move a text as follow: • Select the text you want to move. • Drop to the new location. • Release the mouse button. a text text Computer Skills1 by Maram Bani Younes

47. Paste • Edit menu → paste. • Paste button on the standard tool bar. • Ctrl + V. Computer Skills1 by Maram Bani Younes

48. When you paste information into Microsoft word, the paste options button appears just below your pasted selection after you paste a text. • Keep source formatting: to keep the text to it is original formatting. • Match Destination Formatting: to format text like surrounding text. • Keep text only: to paste the text only without any formatting Computer Skills1 by Maram Bani Younes

49. To turn on OR off the paste option button. • Click options on the tools menu. • Click Edit tab. • Select OR Clear the ( show paste options buttons) check box. Computer Skills1 by Maram Bani Younes

50. Find To find a text to adjust it or to replace it with another text. When you choose find from the edit menu the find and replace dialog is opened. Computer Skills1 by Maram Bani Younes