Associated students annual budget workshop
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Associated Students Annual Budget Workshop. Tuesday, Oct. 16 Wednesday, Oct. 17 Thursday, Oct. 18. Why this workshop?. Introduction Annual Budget Calendar How funds collected Why apply? What to include in request Application Overview Guidelines for filing How do budgets get evaluated.

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Associated Students Annual Budget Workshop

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Associated students annual budget workshop

Associated StudentsAnnual Budget Workshop

Tuesday, Oct. 16

Wednesday, Oct. 17

Thursday, Oct. 18


Why this workshop

Why this workshop?

  • Introduction

  • Annual Budget Calendar

  • How funds collected

  • Why apply?

  • What to include in request

  • Application Overview

  • Guidelines for filing

  • How do budgets get evaluated


Introduction

Introduction

  • A.S. sponsors over 200 clubs, organizations & programs yearly.

  • Funds are allocated so you can put on programs that enhance campus life & spirit.

  • We want to make sure every club and Organization receives support but do not want to be the only source of money.


Budget calendar

Budget Calendar

  • First Step: You are here today

  • 2nd Step: November l4, budget due in A.S. office by 4:45

  • 3rd Step: January17-18, 22-23, mandatory budget hearings

  • 4th Step: January 24… Deliberations

  • 5th Step: March, A.S. President receives finance

    recommendations

  • 6th Step: March - April, Senate reviews & finalizes all

    budgets

  • 7th Step: May, You are notified about your budget

  • 8th Step: July 1, 2002,, New Fiscal Year Begins: pick up

    signature card in A.S. Business Office


A s budget components

A.S. Budget Components

Intercollegiate Athletics$31.00

Children’s Center Construct & Op$ 5.75

Financial Aid$ 2.00

ARRA $ .50

A.S. Clubs, Organizations & Adm.$20.75

TOTAL FEE/STUDENT/SEMESTER:$60.00


What goes in the paper request

What goes in the paper request…

  • Overview & history of your club, organization or program

  • Outline of your proposed annual program summarizing each activity

    • Annual program outline expenses for each event broken down into A.S. expense categories

    • Annual program outline revenues for each event

    • Totals for each A.S. expense category, total revenues. and the amount your are asking from A.S.

  • Please keep your proposal within 2 pages.


Request categories

Request Categories

  • Personal Services Contracted

  • Printing & Duplicating

  • Supplies & General Expense

  • Postage

  • Travel

  • Equipment Rental

  • Insurance

  • Grants-In-Aid(Scholarships)

  • Other


Guidelines for filing

Guidelines for filing

  • Three required signatures: person in charge, the advisor, and a sponsoring senator.

  • Original, 10 hard copies (stapled & 3 hole punched) and computer disk are due by 4:45 p.m. on Wednesday, November 15, 1999, in the A.S. Office USU 100


Budget evaluation

Budget Evaluation

  • Benefit to students

  • Cost per student participating/benefiting from program

  • Evidence that a diligent search has been conducted for funds outside of A.S.

  • Number of students involved in plans/assisting

  • Content of request: Is the budget proposal complete? Is the money requested in the proper category? Are items requested that A.S. doesn’t fund?

  • Success of group in past programming


A s will not fund

A.S. will not fund

  • FOOD PURCHASES/PREP, SUPPLIES

  • DECORATIONS & PARTY ITEMS, FLOWERS

  • AWARDS, PLAQUES, CERTIFICATES

  • NEWSLETTERS

  • LETTERHEAD STATIONERY

  • BANNERS, T-SHIRTS/CLOTHING

  • DJ’S

  • CONFERENCE TRAVEL FUNDS (must be applied for through Unallocated Reserves)


Questions

Questions?


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