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ETT 229 Fall 2004. Microsoft Word Part 4. Agenda. 10:00-10:05 – Quiz 10:05-10:50 – General Word Lecture 10:50-11:15 – Practice. Notes. Email issues Forwarding your NIU email Bouncing Criminals [email protected] [email protected] Portfolios Save Projects for final Portfolio.

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ett 229 fall 2004

ETT 229Fall 2004

Microsoft Word

Part 4

agenda
Agenda
  • 10:00-10:05 – Quiz
  • 10:05-10:50 – General Word Lecture
  • 10:50-11:15 – Practice
notes
Notes
reviewing
Reviewing
  • Function of reviewing
  • Inserting comments
  • Student application – file sharing
  • Teacher application – online grading
mail merge
Mail Merge
  • Definition – the combining of a Word document and materials in a database to create personalized mass mailings
  • Six Steps in Process
step 1
Step 1
  • Setting Up
  • Opening up Mail Merge task pane
    • Under Tools  Letters and Mailings  Mail Merge
    • It is recommended by not required to open the Mail Merge toolbar
  • Select what type of document to work with
step 2
Step 2
  • Choosing your starting document
    • Current document
    • Template
    • Existing document
step 3
Step 3
  • Selecting Recipients
    • Use an existing list – best if in Microsoft Access (.mdb file)
    • Select from Outlook – Contact list in Microsoft Outlook (address book)
    • Type a new list – use if new or special list of recipients
step 3a creating a new list
Step 3a – Creating a New List
  • If in step 3 you choose Type a New List, a Create option appears.
  • Select Create and begin entering data for recipient list
    • Select New entry

for every new

recipient you enter

    • Enter in only fields you

you want to use

    • When you are

finished, select

close

step 3b saving the recipient list
Step 3b – Saving the Recipient List
  • After entering recipients into the data fields and selecting close, a save window will appear
  • Name the file and save in an appropriate location
    • This file will be saved in Access format (.mdb)
  • If you need to edit your list, select the edit option
  • If you are satisfied with your list, go to step 4: Write your letter
step 4 write your letter
Step 4 – Write your Letter
  • In this step, select the information that you want Mail Merge to insert in the letter
    • Address Block – will enter all standard address material
    • Greeting Line – Various options for formal/informal greetings
    • More items – Allow you to enter any data fields you created into the letter
step 5 preview the letter
Step 5 – Preview the Letter
  • Allows you to go through each letter and make sure formatting is correct
  • DO THIS for EVERY letter!
  • You may also edit the recipient list from this page if you need to
step 6 complete the merge
Step 6 – Complete the Merge
  • Print – Prints letters to all recipients selected
  • Edit individual letters – exports all letters into one new document to allow for editing
envelope mail merge
Envelope Mail Merge
  • Same Process with different shape
  • Type sender address in upper left corner
  • Insert Address block in recipient area
now and later
Now and Later
  • Download Word Project 2 and begin work on it
  • For Next week
    • Review Lectures
    • Read PowerPoint chapter in Office
      • pages 164-232
    • Prepare for Quiz
    • Have Word Project 2 in by end of Monday
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