Ett 229 fall 2004
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ETT 229 Fall 2004 PowerPoint PPT Presentation


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ETT 229 Fall 2004. Microsoft Word Part 4. Agenda. 10:00-10:05 – Quiz 10:05-10:50 – General Word Lecture 10:50-11:15 – Practice. Notes. Email issues Forwarding your NIU email Bouncing Criminals [email protected] [email protected] Portfolios Save Projects for final Portfolio.

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ETT 229 Fall 2004

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Ett 229 fall 2004

ETT 229Fall 2004

Microsoft Word

Part 4


Agenda

Agenda

  • 10:00-10:05 – Quiz

  • 10:05-10:50 – General Word Lecture

  • 10:50-11:15 – Practice


Notes

Notes

  • Email issues

    • Forwarding your NIU email

    • Bouncing Criminals

      • [email protected]

      • [email protected]

  • Portfolios

    • Save Projects for final Portfolio


Reviewing

Reviewing

  • Function of reviewing

  • Inserting comments

  • Student application – file sharing

  • Teacher application – online grading


Mail merge

Mail Merge

  • Definition – the combining of a Word document and materials in a database to create personalized mass mailings

  • Six Steps in Process


Step 1

Step 1

  • Setting Up

  • Opening up Mail Merge task pane

    • Under Tools  Letters and Mailings  Mail Merge

    • It is recommended by not required to open the Mail Merge toolbar

  • Select what type of document to work with


Step 2

Step 2

  • Choosing your starting document

    • Current document

    • Template

    • Existing document


Step 3

Step 3

  • Selecting Recipients

    • Use an existing list – best if in Microsoft Access (.mdb file)

    • Select from Outlook – Contact list in Microsoft Outlook (address book)

    • Type a new list – use if new or special list of recipients


Step 3a creating a new list

Step 3a – Creating a New List

  • If in step 3 you choose Type a New List, a Create option appears.

  • Select Create and begin entering data for recipient list

    • Select New entry

      for every new

      recipient you enter

    • Enter in only fields you

      you want to use

    • When you are

      finished, select

      close


Step 3b saving the recipient list

Step 3b – Saving the Recipient List

  • After entering recipients into the data fields and selecting close, a save window will appear

  • Name the file and save in an appropriate location

    • This file will be saved in Access format (.mdb)

  • If you need to edit your list, select the edit option

  • If you are satisfied with your list, go to step 4: Write your letter


Step 4 write your letter

Step 4 – Write your Letter

  • In this step, select the information that you want Mail Merge to insert in the letter

    • Address Block – will enter all standard address material

    • Greeting Line – Various options for formal/informal greetings

    • More items – Allow you to enter any data fields you created into the letter


Step 5 preview the letter

Step 5 – Preview the Letter

  • Allows you to go through each letter and make sure formatting is correct

  • DO THIS for EVERY letter!

  • You may also edit the recipient list from this page if you need to


Step 6 complete the merge

Step 6 – Complete the Merge

  • Print – Prints letters to all recipients selected

  • Edit individual letters – exports all letters into one new document to allow for editing


Envelope mail merge

Envelope Mail Merge

  • Same Process with different shape

  • Type sender address in upper left corner

  • Insert Address block in recipient area


Now and later

Now and Later

  • Download Word Project 2 and begin work on it

  • For Next week

    • Review Lectures

    • Read PowerPoint chapter in Office

      • pages 164-232

    • Prepare for Quiz

    • Have Word Project 2 in by end of Monday


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