iris project update
Skip this Video
Download Presentation
IRIS Project Update

Loading in 2 Seconds...

play fullscreen
1 / 28

IRIS Project Update - PowerPoint PPT Presentation

  • Uploaded on

IRIS Project Update. IRIS Steering Committee February 28, 2006. Today’s Agenda. Recommendation on HR/Payroll Security (Combs) HR/Payroll Go Live (Bliffen) Training (Sage) Hospital Inventory Go Live (Stevens) Financial Aid Go Live (George) Status of Grants Module (Miles)     

I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
Download Presentation

PowerPoint Slideshow about 'IRIS Project Update' - lolita

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.

- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
iris project update

IRIS Project Update

IRIS Steering Committee

February 28, 2006

today s agenda
Today’s Agenda
  • Recommendation on HR/Payroll Security (Combs)
  • HR/Payroll Go Live (Bliffen)
  • Training (Sage)
  • Hospital Inventory Go Live (Stevens)
  • Financial Aid Go Live (George)
  • Status of Grants Module (Miles)     
  • Status of Interim Budget Process (McLetchie)
  • Reporting (Hamperian)
  • Campus Reaction to IRIS (Hamperian)
human resources payroll update
Human Resources/Payroll Update
  • We Are On Target To Go Live April 1
  • Working on staffing model for payroll
  • Working on final cutover plan
  • Communicating process and policy changes
  • Training has begun – positive feedback
human resources payroll hr update
Human Resources/Payroll (HR) Update

Parallel Testing Progress:

  • Continue testing through February
  • Testing the processes
  • Processing time issue resolution
  • Feedback from testers
hr organizational structure
HR – Organizational Structure
  • HR Structural Authorizations:
    • One individual meeting remains
    • Changes to Org Structure have been made
    • Access to specific org units has been tested and works correctly
    • Roles have been assigned

Change from assigning roles to position to assigning to person

hr possible pressure points
HR – Possible Pressure Points
  • Time entry process
  • Change in time evaluation
  • Change in payroll cost distribution
  • Multiple assignments all paid in the same payroll area
  • Date sensitivity
  • Timing of Payroll Area Transfers
human resources payroll update7
Human Resources/Payroll Update
  • Outstanding Issues:
  • Finalizing Direct Bill and COBRA processes
  • Determining schedule for FES off-cycle payroll
human resources payroll update8
Human Resources/Payroll Update
  • Expectations
  • Differences in net pay
    • Optional Life Insurance
    • Flexible Spending Accounts
    • Taxes
    • Weighted Average Overtime
  • Uneasiness with new processes
human resources payroll update9
Human Resources/Payroll Update
  • Go Live Support:
  • Command Center
  • Go Live Kits
  • Walk-in Centers
  • Town Hall Meetings, March 7 and 8
go live schedule
Go Live Schedule
  • Final payroll in HRS runs on March 21, 2006.
  • Conversion process begins on March 22, 2006.
  • Plans call for open system on March 29, 2006.
  • First payroll in IRIS HR/Payroll:
    • Runs on April 4, 2006
    • Pays on April 7, 2006
training cancellation policy
Training Cancellation Policy
  • Applies only to IRIS training (all classes).
  • Communication Plan has been completed.
  • Beginning date - March 1, 2006.
  • Feedback continues.
training update
Training Update
  • FI/MM training continues.
  • Hospital Inventory training is being developed and will be implemented in mid-March.
  • HR/Payroll training is in high gear – we are experiencing difficulty in getting trainers to volunteer to train.
hospital inventory go live
Hospital Inventory Go Live
  • Issues and Expectations
  • Cutover Plan
  • Command Center
financial aid update
Financial Aid Update
  • Financial Aid Office staff initial training completed.
  • ProSAM Training environment released to Student Financial Aid Office (SFA) staff.
  • Installation of 2006-2007 ProSAM Release on February 9.
  • Deployment of Sigma Financial Aid Web Services on February 9. Upgrading and modification of services are ongoing.
  • Production environment created.
  • Initial load of SIS interim interface biographic, academic and enrollment data completed in Production.
financial aid update15
Financial Aid Update
  • Daily incremental load of SIS interim interface data in Production will be ongoing.
  • Initial loading of electronic Institutional Student Information Records (ISIRs) completed in Production.
  • Weekly loading of ISIRs records will be ongoing, with daily loads expected to begin late March/early April.
  • Track and document assignment processing completed for initial ISIR load; processing ongoing as new ISIRs are loaded.
  • Automated generation of follow-up letters to request missing documents: March 6 for initial ISIR load; ongoing thereafter, as new ISIRs are loaded.
financial aid update16
Financial Aid Update

March Go Live: Successful loading of ISIRs in Production and assignment of student group tracks and requiredapplication documents.

Upcoming tasks in phased-in implementation schedule:

  • Compliance (verification) module (testing & training)
  • Assign student budgets when 06-07 fees are available
  • Fund attribute conversion
  • Award history conversion
  • Award Packaging
  • Generate 06-07 award letters
status of grants module
Status of Grants Module

Tasks recently completed:

  • Staying alive - Grants
status of grants module18
Status of Grants Module

Issues with Go Live:

  • Billing program updates
  • Availability Control implementation
  • Status management
  • Validity dates – require date reload
  • Distribution of Financial Aid to grants
status of grants module19
Status of Grants Module

Current tasks:

  • Availability Control Issues
  • Validity date reload
  • Grant Revenue Recognition
  • Status management
  • Responsibilities reload
  • Update Apply Payment program
  • Interface with OSPA
status of grants module20
Status of Grants Module

Other current tasks:

  • Reporting

-Ledger updates

  • LOC Reconciliation Report updates
  • Report schedule
  • Invoice schedule
status of grants module21
Status of Grants Module

Tasks forthcoming:

  • Continued Report Development
  • Phase II
  • PI training course
interim budget solution update
Interim Budget Solution Update

Tasks completed:

  • Developed budget calendar.
  • Prepared step-by-step instructions of the budget process.
  • Provided demonstration of the SAP budget transaction to budget users.
  • Completed copy over of the recurring expense budget.
  • Prepared the SAP budget transaction for revenue budget input.
interim budget solution update23
Interim Budget Solution Update

Tasks completed:

  • Defined and implemented security for budget development.
  • Completed two reports - narrative and income - needed for the budget process reports.
  • Completed position validation program.
  • Completed road map for position budget roll.
  • Completed Functional Area changes for budget process
interim budget solution update24
Interim Budget Solution Update

Tasks in progress:

  • Establishing a budget role for budget reports in BW.
  • Working on expense budget report.
  • Testing position validation program.
  • Developing process to develop budgets for Land Grants.
interim budget solution update25
Interim Budget Solution Update

Tasks in progress:

  • Arranging demonstration on running budget reports from BW.
  • Testing programs to extract position and benefits budgets from FRS.
  • Developing programs to convert position and benefit budgets by line item into SAP.
interim budget solution update26
Interim Budget Solution Update

Tasks forthcoming:

  • Create master data groupings to convert budget data from FRS into SAP by line item.
  • Develop program to load salaries into SAP-HR.
  • Frustration with Reporting Environment
    • R/3
    • Business Warehouse
  • Reporting Tools
  • Knowledge of Data
  • Training
  • Structure of the Business Warehouse
  • What Next?
campus reaction to iris
Campus Reaction to IRIS
  • Frustration with new system
    • Knowledge of the system
    • Knowledge of the data
    • Reporting
  • Overwhelmed with amount of work to be done
  • HR/Payroll Go Live in four weeks
  • General uneasiness with all the change