Functions and people mapping
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FUNCTIONS AND PEOPLE MAPPING. MAY 2012. FUNCTIONS AND PEOPLE MAPPING. Background NHS South of England overall NHS South of England – by ‘old’ SHA Changes from second to last return Staff numbers by Tab People Tracker. FUNCTIONS AND PEOPLE MAPPING. Background

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Functions and people mapping


MAY 2012

Functions and people mapping1


  • Background

  • NHS South of England overall

  • NHS South of England – by ‘old’ SHA

  • Changes from second to last return

  • Staff numbers by Tab

  • People Tracker

Functions and people mapping2


  • Background

  • The HR Workstream has undertaken a Functions and People mapping exercise (mid 2011 to February 2012).

    • To identify the DH, NHS and ALB functions that will transfer into other organisations

    • To count the number of staff currently carrying out these functions

    • To map functions to Receivers

Proposed framework the people tracker

  • An Excel based spreadsheet tool for each Sender and Receiver

  • Monthly mandatory reports to the HR Workstream will be automated if the People Tracker tool is used

  • Initial effort is required to populate the People Tracker with all existing staff (Senders); most of the data is available in existing staff databases and should be able to be copied and pasted saving manual effort

  • Once populated, staff moves must be recorded as they occur during each reporting period to ensure data is always up-to-date to support Transition activity; this will also avoid excessive month-end workload

  • For Receivers, the Tracker will be populated as decisions are made regarding transfers/redeployment/recruitment during Transition

Proposed Framework: The ‘People Tracker’

People tracker system wide reports

  • Once the HR Workstream team have received and consolidated the Sender and Receiver reports, a variety of System-wide reports will be available

  • It is anticipated that the following reports will be provided monthly:

    • Equality report (on 4 protected characteristics: gender, ethnicity, age, disability)

    • Current headcount and FTE (Senders)

    • Current headcount and FTE (Receivers)

    • Headcount and FTE transferred

    • Headcount and FTE redeployed

    • Headcount and FTE recruited

    • Headcount and FTE redundancy

People Tracker: System-wide reports

Proposed people tracker framework

A high-level view of the framework:

Proposed People Tracker framework

  • System-wide reports

  • Consolidated view of staff moves across the system

  • Produced monthly by HR Workstream

  • Reviewed by HR Strategy Group and other Boards

The HR Workstream use the consolidated data to

provide System-wide reports to support the provision

of effective governance and oversight of Transition

HR activity

  • Sender/Receiver returns

  • Automated returns from the People Tracker tool

  • Monthly reporting cycle

  • Reports staff moves from Senders to Receivers

The HR Workstream receive automated returnss

from each Sender and Receiver team at the end of

each monthly reporting period. These returns contain

aggregate data only (i.e. no staff data) and are

consolidated to enable System-wide reporting

  • Tracker Tool

  • Spreadsheet containing individual staff level data

  • Maintained by each Sender and Receiver

  • Enables easy monthly submission of returns

Senders and Receivers maintain their staff data

in their People Tracker, recording the change in

Transition status of their staff as it occurs. An

automated return is sent to the HR Workstream at

the end of each monthly reporting period

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