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AdCOM TNC Report

Outline Members Changes TNC Teleconf meeting report Friday, 18th with R8-9-10 for the first time Chapter Building in TNC Regions China, Beijing TNC communication tool NPSS Networkshop tool being introduced at TNC ( thanks to Tony Lavietes )

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AdCOM TNC Report

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  1. Outline Members Changes TNC Teleconf meeting report Friday, 18th with R8-9-10 for the first time Chapter Building in TNC Regions China, Beijing TNC communication tool NPSS Networkshoptoolbeingintroducedat TNC (thanks to Tony Lavietes) Project Update : “For a Membership Roster” Useful for TNC purposes By the Bureau Jean-Luc Leray, Maxim Titov, Patrick Le Dû 8-9-10 AdCOM TNC Report

  2. Member update - New Members S. Korea Brazil We are creating a past Member List of our Committee This is more than a dormant list. This is a list of concerned active members, a kind of « TNC reserve » which may be consulted for their knowledge. Alberto Del Guerra will retire from this List. As a new Elected NMISC Member of the AdCOM, he wished to retire from TNC Many thanks for your support for many year Alberto! We are welcoming two member of R9 and R10 Pr Gabriella Hoff, Professor Pontifícia Universidade Católica do Rio Grande do Sul (PUCRS) / Grupo de Experimentação e Simulação Computacional em Física Médica (GESiC), Porto Alegre, RS, Brazil Pr. Guyseung Cho, Seoul, KAIST, Director of the Nuclear and Medical Imaging Research Center, member of the Editorial Committee of the Korean Nuclear Society and Korean Association for radioprotection, and NSS-MIC Chair NSS/MIC 2013 (27 Oct., Seoul, Korea) We are 17 now 12 R8 1 R9 4 R10 ~ one for every 100 NPSS Members

  3. TNC Teleconf meeting report Date: Friday, 18th, Central Europe 8h Beijing 15h Sidney 18h Oregon 23h 8 present or represented by Mailing: 5 R8 1 R9 2 R10 Report of this excellent meeting: • Chapter Beijing (Pr Zehn An Liu) in creation • 2 IEEE NPSS members in the region to be the chapter's nucleus • Petition counts 13 members now members and not NPSS members (+3 expected) / Note - there is 55 NPSS members in Beijing • Pr Liu sent us an update as follows (to Patrick Le Dû) 2. New R9 activities • Pr Gabriella Hoff in Porto Allegre (southern part of Brazil) 3. R10 Distinguished Lecturer • Interest of our Member in Sidney Australia, Pr Anatoly Rozenfeld • Contact with Steve Gold, Chapters and DL activities 4. Roster See next

  4. Creation of Beijing Chapter • Zhen-An LIU from IHEP and Jianmin LI from Tsinghua University are working on the preparation • Many people in the China Nuclear Electronics and Nuclear Detection Society(NEDS) under Chinese Electronics Society(CES) has been consulted, support obtained • 13 IEEE members already in the name list, • 12 NPSS members: not yet • 3 member from other society: NPSS not yet • More works needed • Zhen-An requesting help from tad-chap-dev@ieee.org) for member data. • Paperwork will start after (Pr Zehn An Liu Report) the requirement satisfied. (Pr Zhen An Liu Report)

  5. Around Beijing Chapter creation Pr Liu sent us an update as follows (to Patrick Le Dû) >>As I expressed in my last email, it is decided to organize in August 18-22 this year the 8th Topical Seminar on Frontier of Particle Physics (focus on Detector and Electronics this year) in Beijing. I will be the Chair of the OC, and I take this a good chance to enhance relation between NPSS and Chinese young scientists and graduate students. We can think about putting a booth as we did in RT09. Also if you have good speaker candidates from NPSS, that would also be very great. >> For the creation of Beijing Chapter, I have good contact with Jianmin from Tsinghua University, Renyuan from Caltech, surely also people involved at IHEP. I have also circulated this information in the name of International Exchange Working Group(IEWG, I am leading this group) in Nuclear Electronics and nuclear Detection Society(NEDS) under China Institute of Electronics(CIE). I will try to call them next week by phone to see their interests. We had some IEEE/NPSS members at IHEP each year, I encouraged them to join since 2007, but because of failed renewal, we do not have many valid ones except me. So that mean we still need some time to have good wide representation. This is why I asked you in my last email only about the possibility. I can do some further work in the IEWG to enhance the collaboration between NEDS and NPSS. And also it might be possible for the chairperson of NEDS who is also the Deputy Director of IHEP, Professor Yifang Wang, invites a visit by a small NPSS delegation to NEDS(as we did in 2008 for RT09) for closer collaboration. (Quotation from Zhen An Liu)

  6. About new R9 activities in Porto Allegre Pr. Gabriella Hoff, Professor Pontifícia Universidade Católica do Rio Grande do Sul (PUCRS) / Grupo de Experimentação e Simulação Computacional em Física Médica (GESiC), Porto Alegre, RS, Brazil • “1) I would like to be a NPSS TNC member and I can try to represent the large South America (at least, I can try) • “2) Should be good participate to know how things are done on your teleconferences (to be prepared to participate in the future) • “3) I already received it. • “4) It looks like promising. • “5) I am planning to go to NSS / MIC in Spain, so I think I will see you and the others members • « I had look for associations, in Brazil, that could be good partners on this "mission" and I find out three: • Sociedade Brasileira de Física SBF (Brazilian Society of Physics) • Associação Brasileira de Física Médica ABFM ( Brazilian Association on Medical Physics) • Associação Brasileira de Engenharia e Ciências Mecânicas ABECM (Brazilian Association Mechanical Sciences and Engineering) • «  I am Associate to the ABFM and SBF. And in a informal way I contacted the directors to know about common interest • between them and the NPSS. • Their national representing  people are going to be at International Conference on Medical Physics (in the city I live, Porto Alegre, on April 2011). • « So I will try to see the interests that mach to NPSS (specially  to promote NPSS in Brazil and South America - these associations have partners associations on Chile, Argentina, Bolivia, Uruguay and some good contacts in Central America).« At the same event I will meet some Latin American representers of different associations (I know some of them personally because I did help them  organizing an event here in Brazil, few years ago).

  7. TNC communication tool – an Urgent Need! NPSS Network Shop being in use for next TNC purposes Big thanks to Tony Lavietes!!! Allows blog lige, distribution list, all secured under IEEE system

  8. TNC Roster Project – Toward Solution (s) • The latest Society Directory, hardbound, is dated of 2006 thanks to Ken Dawson • Cited increasing difficulties to get fed up with manually updated data • This hard bound “snapshot served several purposes. • This comprised an AdCom directory AND Distinctions, Fellow lists, Technical and Functional Committees. • Some of these options are now contained in the (public) NPSS Webpages • As per our Member Erik Heijne remarks, the archival utility is not fulfilled now (because electronic, not hardbound any more) • The use of personal data is a sensitive question nowadays • What can be done, legally and practically • Albe asked Rosanne Loyal, Sr Manager, Society Member and Committee Services IEEE Technical Activities • “on Use of IEEE Mailing Lists and Rosters, Section 14 of IEEE Policies Manual”

  9. Many of our TNC questions are answered Hi Albe, “I am attaching the IEEE policy on Use of IEEE Mailing Lists and Rosters, Section 14 of IEEE Policies Manual. I did inquire about your recreating a new NPSS  Membership Directory to distribute to NPSS members.  As you know IEEE is very cautious about the use of membership contact information.  IEEE itself eliminated the hard bound version of its own Membership Directory and now encourages networking using IEEE Member Net online which is secure.  IEEE also collects member preferences during the renewal; members are asked whether they prefer to have their full contact information displayed or just their full name and grade.   “Their choice drives what appears in the production of rosters, member net, etc. “You may not be aware but a handful of societies have an online membership directory created by IEEE staff.  It contains the membership list of their society with contact and/or grade information and uses the "member preferences" information in determining what to display.   “The reports are password-protected and only allows the respective society members to access.  It is offered via a link from the society's home page (Photonics example here):   http://www.photonicssociety.org/content/members-only “IEEE staff can reproduce a similar online report for NPSS using the same formatting and programming.  The online directory is automatically refreshed 3x a week which is an advantage to a print version which could essentially be out of date as soon as it is distributed. “ If you are interested in having the online version, please let me know and I will submit a project request with our Information Technology Dept for development.  You would also need to provide our IT Dept. with a destination address (url) that the report can be posted to automatically.  Producing the report is fairly simple since the development work for other societies is already available and can be mirrored; the more complicated piece is for IT to develop the security to ensure only NPSS members have access using their IEEE web account. “The other much simpler and quicker alternative would be for our IT Department to provide a static electronic report (and could produce future ones on a need basis) that can be sent directly to you.  It would follow the same methodology as the online version for contact information.  In this case, your society designee (or webmaster) can post the file to a safe password protected site  that you choose.  Perhaps your society already has a secure site already available for members (perhaps where minutes or other controlled information is currently posted)?   The site would have to be password protected to protect the privacy of members.

  10. And More! - Clarification of Roster types: General vs. AdCOM Needs Motivation (1) - Society MembershipNeeds Information are atwillingness of Members as per theirrenewal and MyIEEE profile update IEEE structure allows permanent and automatic update Access upon IEEE Web Account EgPhotonics Society Motivation (2) - TNC-internalNeeds • Useful for • Update knowledge of TNC Membership • Archiving and regionaldevelopmentstrategy • Versions need to bearchievedcf Erik Heijne • Allows in-depth Long and NearTerm and Regionalstrategy Motivation (2bis) - ManyAdCOMfunctionalCommittees • Membership/DistinguishedLecturers/Chapters/Grades Thesebothneeds: one file or weblink but AdCOMRestrictedPassword • Conclusion: Administration of boths files/weblinks are beyond TNC capabilities • Even if we can help It may need a Move of the Adcom in next meetings to come After adjustments with AdCOM Staff and concerned AdCOM Members Proposition

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