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JDE Project Success with Cloud-based, Mobile & Collaborative Project Management. Session ID 100090 Presented by: Fermin Rodriguez – Premier Group Jorge Sanabria – Premier Group. What is a PM C loud?. Central PM Tool. Encrypted Access via Internet. Projects with 360º vision.

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JDE Project Success with Cloud-based, Mobile & Collaborative Project Management

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JDE Project Success with Cloud-based, Mobile & Collaborative Project Management

Session ID 100090

Presented by:

Fermin Rodriguez – Premier Group

Jorge Sanabria – Premier Group


Whatis a PM Cloud?

Central PM Tool

Encrypted Access via Internet


Projectswith 360º vision


Examples of Companiesusing Cloud PM


Geography

Language

Time Zones

Uncontrolled Out of Scope

Unbilled Out of Scope

Wrong customer expectations

Project Challenges


Former Tools

  • MS Project on each PM and team member computer.

  • Project Server forDevelopmentTeam

  • Required 2 peopletomaintainoperation

    • Syncissues


Issues

  • Deficient information for project managers

  • Sub-optimal utilization

  • No visibility on resources for unexpected commitments

  • No central documentation

  • No basis to support lessons learned

  • Time entries disconnected from projects


Internal Needs to address:

  • Affected groups:

    • Managers

    • Project Managers

    • Consultants

    • Clients


Manager’s Needs

  • Project KPI’s

  • Resource Utilization

  • Issue tracking and project health

  • Resource cost

  • Performance


Project Managers’ Needs

  • Early identification and correction of problems

  • Weekly progress reports

  • Used vs. planned hours

  • Project templates

  • Project documentation

  • Issue tracking

  • Scope tracking

  • Project team assignments


Consultant’s needs

  • Awareness of Assignments

  • Planned vs. available hours

  • Access to shared documents

  • Out of scope tracking


Customer’s needs

  • Weekly reports

  • Project baselines

  • Issue tracking

  • Out of Scope tracking


Expected Value

  • Centralized Tool

  • Full customer engagement

  • Integration at all levels

  • Portfolio management


FunctionalityEvaluated


Minimum Expected Features

  • Project Management

  • Time Entry

  • Internal e-mail

  • Attachments

  • Work Flow

  • Issue management


Open Source & Web Tools Considered


Desktop & Web Proprietary Tools


Implementation

  • In 90 days

  • New procedures

  • Sticktobestpractices

  • More teamfocus and discipline

  • Directbilling


Process Groups vs. Knowledge Areas Relationships

PM Book

  • Integration Mgmt

  • Scope Mgmt

  • Time Mgmt

  • Cost Mgmt

  • Quality Mgmt

  • HR Mgmt

  • Communications Mgmt

  • Risk Mgmt

  • Procurement Mgmt

  • Stakeholders Mgmt


Simulation


Fermin Rodriquez

Executive Sponsor


Project Phases

InitialActivities

Setup and Prototype

Go Live Preparations

Training

Go Live


Schedule

InitialActivities

Setup and Prototype

Go Live Preparations

Training

Go Live


Org Chart

SteeringCommittee

Fermin Rodriguez

Jorge Sanabria

Project Manager

ImplementationTeam

Finance

Payroll

Distribution

WMS

Technical

TeamMember

Volunteer

Volunteer


Project Meeting


Out of ScopeApprovals

  • New screenforcostapproval

  • IntegrationtoiVege

  • Sales training


Our Cloud Today

Central PM Tool

Encrypted Access via Internet


Direct Access and Sharing of Information

Portfolio Revenue

  • https://premiergroup.attask-ondemand.com/attask/reportRunBegin.cmd?ID=32a3c6e7317871aa06629b4457a13d07

    Project Costs

  • https://premiergroup.attask-ondemand.com/attask/reportRunBegin.cmd?ID=b5b8d45a33f23948147136e300009e2a


Lessons Learned

  • Project Manager Function

    • Integration

    • Communication

  • Project Administration Function

    • Centralized

    • Quality

    • Scope


LessonsLearned (cont.)

  • Change Management

    • Considerteamlearning curve toadoptthe new technoogy

    • Train a fewteammembers per department in theadministration of thetool


LessonsLearned (cont.)

  • IntegrateCustomer

    • Transparency in theExecution of Project

  • Integrate Sponsor

    • Credibility

    • Accountability


LessonsLearned (cont.)

  • Mgmt Control of Hrs, Scope & Execution

Consultant

Proj. Mgr

Customer

Timesheet

Billing

Approvals

Notes & Comments

WeeklyReport


LessonsLearned (cont.)

  • Scope and hrs. Auto-control

Timesheet

Billing

WeeklyReporttoCustomer


Premier Profile- Solutions and Services

  • Premier is an organization of over 60 professionals

    • Certified in JD Edwards, Oracle, IBM and Microsoft Technology

    • Business process expertise spanning various industry and core processes

  • Network of offices in the Americas- U.S., Caribbean and Latin America

  • Regional Oracle Certified Advantage Partner-Applications and Technology

  • 20-year history of delivering consulting services and business solutions for JD Edwards

  • Specialized in rapid deployment of JD Edwards and SmartCommerce

  • Software Solutions

  • SmartCommerce Solutions

  • PayPal Payflow Pro Solutions Oracle JD Edwards Software

  • Oracle Technology Software

  • Create!formOutput Management

  • Services Offerings

  • Project Management

  • Software Training

  • Implementation Consulting

  • Software Development

    • Microsoft.NET

    • JD Edwards EnterpriseOne Toolset

  • Technical CNC Support/Upgrades (CNCplus)


April 7-11, 2014

The Venetian and Sands Expo Center

Las Vegas, Nevada

QuestDirect.org/COLLABORATE

Attend COLLABORATE 14 to hear high-level,

strategic education for the JD Edwards audience. Register through Quest to receive exclusive JD Edwards updates, materials and networking events.

Registration OPEN! Early Bird rates end February 12, 2014.


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