Graduate school peoplesoft admissions implementation
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Graduate School PeopleSoft Admissions Implementation. Open House Thursday, July 16, 2009. Implementation Team. Consultant & Technical Specialist Tina Travis Mark Taylor Emory PeopleSoft Team Kurt Haas Beth Broyles Jesse Foley Graduate School Team Tammy Coleman Renee Webb

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Graduate School PeopleSoft Admissions Implementation

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Graduate school peoplesoft admissions implementation

Graduate School PeopleSoft Admissions Implementation

Open House

Thursday, July 16, 2009


Implementation team

Implementation Team

  • Consultant & Technical Specialist

    • Tina Travis

    • Mark Taylor

  • Emory PeopleSoft Team

    • Kurt Haas

    • Beth Broyles

    • Jesse Foley

  • Graduate School Team

    • Tammy Coleman

    • Renee Webb

    • Kharen Fulton & Rosemary Hynes

    • YOU


Review of gs business processes

Review of GS Business Processes

  • Goals

    • Streamline

    • Eliminate Redundancy

    • Provide Support to Programs


Gs office focus pyramid

GS Office Focus Pyramid

3800 Applicants

600 Admits

300 New Students


Gs office focus pyramid1

GS Office Focus Pyramid


Gs business process review changes

GS Business Process Review: Changes

  • All credentials, including transcripts, will go to programs

  • Admissions decisions will be entered by program staff

    • Email notification to applicant goes overnight

    • Hard copy letter generated in GS office, mailed the next business day

  • Special Fellowships

    • Programs will record nominations in PS

    • GS will record Woodruff, Diversity and A&S awards in PS

    • GS will send letters to awardees


Gs business process review changes1

GS Business Process Review: Changes

  • Admit decisions recorded in PS by program

    • DEIN will signal GS to post FA and send welcome communication

      • Program deliver application, transcripts, letters of recommendation to GS

      • GS will “audit” and create student file for Records

    • Other codes will signal other actions


Gs business process review summary

GS Business Process Review: Summary

  • Programs will have what they need sooner

  • GS will no longer create folders for 3800 apps

  • GS will no longer post FA for 600 admits

  • GS will no longer produce and file 1000s of copies of GAF, award letters

  • GS staff will be available to assist programs with special cases & exceptions (GRE verification, for example)

  • Official notifications will go to applicants faster and programs and GS will be able to track communications electronically


Specs aka behind the scenes

Specs aka “Behind the scenes”

  • GS has benefited from lessons learned in other Emory implementations

  • Whole team reviews options

  • Tammy and Renee write specs

  • Kurt and Tina review

  • Mark translates specs into code

  • Whole team reviews, tweaks


Dean s weekly report

Dean’s Weekly Report


Dean s weekly report p 2

Dean’s Weekly Report, p. 2


Weekly status report

Weekly Status Report


Decision summary report a work in progress

Decision Summary Report (a work in progress)


Decision summary report a work in progress page 2

Decision Summary Report (a work in progress)Page 2


Decision summary report a work in progress page 3

Decision Summary Report (a work in progress)page 3


Testing

Testing

  • Multi-stage

    √Specs

    √ Code

    √ Team tests

    √ GS staff test

    Coming soon…Program staff test


Training sessions

Training Sessions

  • PS Basics

  • 3 C’s

  • How to Manage Prospects

  • How to Manage Applications

  • How to Run Queries & Reports


Questions

Questions

  • Rosemary Hynes

    • [email protected]

  • Kharen Fulton

    • [email protected]


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