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Graduate School PeopleSoft Admissions Implementation. Open House Thursday, July 16, 2009. Implementation Team. Consultant & Technical Specialist Tina Travis Mark Taylor Emory PeopleSoft Team Kurt Haas Beth Broyles Jesse Foley Graduate School Team Tammy Coleman Renee Webb

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Graduate school peoplesoft admissions implementation

Graduate School PeopleSoft Admissions Implementation

Open House

Thursday, July 16, 2009


Implementation team
Implementation Team

  • Consultant & Technical Specialist

    • Tina Travis

    • Mark Taylor

  • Emory PeopleSoft Team

    • Kurt Haas

    • Beth Broyles

    • Jesse Foley

  • Graduate School Team

    • Tammy Coleman

    • Renee Webb

    • Kharen Fulton & Rosemary Hynes

    • YOU


Review of gs business processes
Review of GS Business Processes

  • Goals

    • Streamline

    • Eliminate Redundancy

    • Provide Support to Programs


Gs office focus pyramid
GS Office Focus Pyramid

3800 Applicants

600 Admits

300 New Students



Gs business process review changes
GS Business Process Review: Changes

  • All credentials, including transcripts, will go to programs

  • Admissions decisions will be entered by program staff

    • Email notification to applicant goes overnight

    • Hard copy letter generated in GS office, mailed the next business day

  • Special Fellowships

    • Programs will record nominations in PS

    • GS will record Woodruff, Diversity and A&S awards in PS

    • GS will send letters to awardees


Gs business process review changes1
GS Business Process Review: Changes

  • Admit decisions recorded in PS by program

    • DEIN will signal GS to post FA and send welcome communication

      • Program deliver application, transcripts, letters of recommendation to GS

      • GS will “audit” and create student file for Records

    • Other codes will signal other actions


Gs business process review summary
GS Business Process Review: Summary

  • Programs will have what they need sooner

  • GS will no longer create folders for 3800 apps

  • GS will no longer post FA for 600 admits

  • GS will no longer produce and file 1000s of copies of GAF, award letters

  • GS staff will be available to assist programs with special cases & exceptions (GRE verification, for example)

  • Official notifications will go to applicants faster and programs and GS will be able to track communications electronically


Specs aka behind the scenes
Specs aka “Behind the scenes”

  • GS has benefited from lessons learned in other Emory implementations

  • Whole team reviews options

  • Tammy and Renee write specs

  • Kurt and Tina review

  • Mark translates specs into code

  • Whole team reviews, tweaks






Decision summary report a work in progress page 2
Decision Summary Report (a work in progress)Page 2


Decision summary report a work in progress page 3
Decision Summary Report (a work in progress)page 3


Testing
Testing

  • Multi-stage

    √ Specs

    √ Code

    √ Team tests

    √ GS staff test

    Coming soon…Program staff test


Training sessions
Training Sessions

  • PS Basics

  • 3 C’s

  • How to Manage Prospects

  • How to Manage Applications

  • How to Run Queries & Reports


Questions
Questions


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