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Managing Serials in an Electronic World the Stirling Experience. Sonia Wilson University of Stirling Library 19 October 2004. University of Stirling. The campus-based University of Stirling founded 1967 Other campuses Highland (in Inverness) Western Isles (in Stornoway) 9,000 students
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Managing Serials in an Electronic World the Stirling Experience Sonia Wilson University of Stirling Library 19 October 2004
University of Stirling • The campus-based University of Stirling founded 1967 • Other campuses • Highland (in Inverness) • Western Isles (in Stornoway) • 9,000 students • 7,000 undergraduates • 2,000 postgraduate • 70 nationalities represented on-campus
Information Services • Library • Serials collections – 2,000 current print titles, 7,000+ ejournals • Budget for 2004 is c£537,000 • Serials staff • 1 information officer (cataloguing and electronic journals) • 4 assistants (invoices, acquisitions of books serials and collection management)
Importance of serials • Rapid communication of scholarly research • Journal articles are the source of up-to-date research information • Research income is crucial for their future development • Competition for the limited research funding is fierce
Different types of serial • Academic or scholarly journal, published by learned societies or academic and commercial publishers • Newspapers and weekly periodicals and magazines • Official serials and legal series (legislation and law reports) • Annual reports • Conference proceedings • Statistical series • Integrating resources (eg looseleaf publications)
Collection development • Support undergraduate and postgraduate research • Mixed holdings and access strategy • Subscriptions reviewed by staff annually This may result in substitution or cancellation • Substitution of print for electronic • Considerations - ease of access and support requirements • Academic staff consulted – demonstrations arranged
Collection management – Subscription agents • Traditional subscription management tasks • Subscription management databases • Access to up-to-date journal and price information • Clear detailed invoices to customer requirements • Renewals and cancellations of subscriptions • Respond effectively to missing issue claims • Back issues of journals • Discounts for consortium customers
Collection management – Cataloguing • Serials – previously the Cinderella of the Library world • Library catalogue – holdings of both print and electronic serials • Cataloguing issues: • Volume • Volatility • Multiple URLs • Access rights • Cataloguing practice constantly evolving
Collection management – Serials administration • Library Management System • Serials changes – bibliographic, frequency etc • Management information • Statistics • Periodical listings etc • Binding • Further automation and interaction with other University systems
Collection management – Stock • Move to Stores • CASS • Disposal of stock
Exploiting the serials collection • Library catalogue • Library web pages and newsletter • Current issue display • User guides • Publicity events and information skills training
Financial management • Target funding for Information provision • Departmental allocations • Price increases, inflation and VAT • Financial reporting – monitoring expenditure • Payments – prepayment scheme or regular invoicing, invoice authorisation, purchasing cards
Managing electronic journals • Time of Transition – access to information • Access to e-journals in a number of ways – do we catalogue everything • Resource pages on the web • Serials Solutions • E-journal gateway • Updating the LMS • Methodologies for controlling access • Financial aspects • Legal aspects
Archiving of ejournals • Perpetual access? • Publishers – licence agreement terms to check • Continuing access after termination of contract • Continuing access if the publisher ceases to operate • Time limits on securing archival copy • Maintenance fees for continuing access to subscribed content • Ejournals aggregators - OCLC negotiated permanent archival access to subscribed content for customers • Digital preservation crucial
Open Access Publishing – the future? • E-print archives • Local digital repository for theses and research dissertations • Local E-print repository
Thank you • Stirling University Library http://www.library.stir.ac.uk/ • Sonia Wilson, Information Officer (Bibliographic Services) s.r.wilson@stir.ac.uk