Presenters patricia hershfeldt rebecca piermattei and rebecca philbrick
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National PBIS Leadership Forum October 10-11, 2013 Chicago, IL Maryland Safe & Supportive Schools Initiative: C9 Effective Coaching for High Schools A Collaborative Effort of the MSDE, Sheppard Pratt Health System, and Johns Hopkins University. Presenters:

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Presenters patricia hershfeldt rebecca piermattei and rebecca philbrick

National PBIS Leadership ForumOctober 10-11, 2013Chicago, ILMaryland Safe & Supportive Schools Initiative:C9 Effective Coaching for High SchoolsA Collaborative Effort of the MSDE, Sheppard Pratt Health System, and Johns Hopkins University


Patricia Hershfeldt, Rebecca Piermattei, and Rebecca Philbrick

Session objectives

Session Objectives

  • Review tools and strategies for implementation with fidelity at the high school level

  • Understand how to collaborate with current high school systems when implementing new EBP

  • Review data demonstrating progress being made

  • Learn about successes, challenges, and barriers when implementing PBIS and/or EBPs in high schools

What is mds3

What is MDS3?

Maryland Safe and Supportive Schools (MDS3) Goals:

  • Assess school climate, student engagement, and the school environment

  • Implement evidence-based programs (EBPs) to meet student needs, based on survey

  • Improve conditions for learning

  • Reduce school violence and substance use, and improve student engagement and the school environment to support student learning

Menu of evidence based programs

Menu of Evidence-Based Programs

Positive Behavioral Interventions and Supports

(PBIS; Sugai & Horner, 2006)

3 tiered prevention model, focused on climate and behavior management

Olweus Bullying Prevention Program

(Olweus, 2007)

Bullying and school climate

Botvin LifeSkills program

(Botvin et al., 2006)

Substance abuse prevention


(Hawken & Horner, 2003)

Mentoring and behavior management

Check & Connect

(Anderson et al., 2004)

Mentoring and truancy prevention

Cognitive Behavioral Intervention for Trauma in Schools

(Kataoka et al., 2003)

Focused on mental health issues (e.g., anxiety, depression)

Participation in mds3

Participation in MDS3

  • 60 Maryland comprehensive high schools from systems that agree to goals and outcomes of the project

  • 52 High Schools currently enrolled from:

    • Baltimore County (22 Schools) - Anne Arundel (9 Schools)

    • Wicomico (4 Schools)- Somerset (2 Schools)

    • Dorchester (2 Schools)- Washington (2 Schools)

    • Queen Anne’s (2 Schools)- Charles (6 Schools)

    • Caroline (2 Schools)- Frederick (3 Schools)

    • Calvert (2 Schools)- Worcester (2 Schools)

Mds3 data sources

MDS3 Data Sources

Data for Decision-making:

Web-based school climate survey (students, school staff, parents)

Site visits - Health and safety of school environment

School-level records: suspensions, attendance, academics

School-wide Evaluation Tool (SET), Individual Student Systems Evaluation Tool (ISSET)

Msd3 climate survey results

MSD3 Climate Survey Results



-feel safe at school

-reported being bullied during the school year

-reported that other students try to stop bullying

-often or very often feel sad

-reported that substance abuse is a problem

at their school

2012 2013

83% 83% 82%

25%23%23 %

32%37%41 %

20%20%21 %

65%63%60 %

Msd3 climate survey results1

MSD3 Climate Survey Results

Student Climate Survey Results: ENGAGEMENT

  • feel they belong at school

  • feel their teachers encourage them to work hard

  • feel their parents are informed when they do well

  • feel students of all races are treated equally

2012 2013

68% 67% 67 %

81%80%81 %

44%42%43 %

58%59%60 %

Msd3 climate survey results2

MSD3 Climate Survey Results

2012 2013

61% 72% 74 %

49%50%49 %

64%68%68 %

Student Climate Survey Results: ENVIRONMENT

  • report that disruptions in the classroom get in the

    way of their learning

  • report the school building is clean and


  • report that students who need help with their

    problems are able to get it at school

Evidence based programs

Evidence-Based Programs

Coaching high school teams

Coaching High School Teams

Coaching High School Teams with Fidelity

Part A: Goals

Part B: Identifying Students

Part C: Operations

Part D: Ongoing Sustainability and Fidelity

Part a goals

Part A: Goals

  • What do we hope to achieve by implementing this program?

    • To increase engagement with school and with learning.

  • Which students are we targeting with this initiative/intervention?

    • Students in danger of not completing high school.

  • What data can we access to tell us more about this group of students?

    • Grades, credits earned, attendance, behavior data.

Part b identify students

Part B: Identify Students

  • How will students be identified for the program?

  • Who will process the referrals?

  • What variables will you use for referral criteria?

  • What is the minimum and maximum of any variable that you will accept in the program?

  • How many students will be in the program?

  • When does a student exit the program? What data is used to

    determine that the student will exit from the program?

Part b identify students1

Part B: Identify Students

Part b identify students2

Part B: Identify Students

  • How will students be identified for the program?

    • Data and referrals from teachers

  • Who will process the referrals?

    • Intervention Coordinator

  • What variables will you use for referral criteria?

    • Rising sophomores with GPA between 1.5-2.0

    • Absences: < 9 for the year

    • No participation in any other club/activity

Part b identify students3

Part B: Identify Students

  • What is the minimum and maximum of any variable that you will accept in the program?

    • Between 1.5 to 2.0 for GPA

    • How many absences each month or week?

  • How many students will be in the program?

    • 17 students total

  • When does a student exit the program? What data is used to determine that the student will exit from the program?

    • Each student will spend 2 years in the program

Part c operations

Part C: Operations

  • What resources or people are needed to implement this program?

    • Coordinator, mentor, time, funding, activities, training (initial and ongoing), and materials.

  • What staff will be involved in this program?

    • School-based staff, administration, school counselor

  • How will you inform or train the rest of the school staff?

    • Faculty meetings to introduce program, share data at subsequent faculty meetings. Emails to teachers for

      feedback on mentees

Part c operations1

Part C: Operations

  • How will parents be included or informed?

    • Formal letter introducing program and mentor.

    • Kick off event.

    • Weekly phone call/email regarding mentee’s progress.

  • What duties will each staff member hold?

    • Coordinators

    • Mentors

Part c operations2

Part C: Operations

  • How much time will students spend on the interventions? By staff?

    • Up to an hour a week for students, an average of an hour/week with students.

  • Describe what the staff members involved in the program do?

    • Coordinator- Support mentors, facilitates mentor and staff meetings, collects and enters data from monitoring sheets, shares data, ensures fidelity of program, collaborates with administration

    • Mentors- at least one formal and informal meetings per week with mentee, weekly contact with parent/guardian, weekly check in with teachers, complete monitoring sheet, attend monthly mentor meeting

Part c operations3

Part C: Operations

  • Describe what students involved in the program do.

    • Meet with mentors, participate in structured activites with whole Check and Connect group.

  • When will this program start and end?

    • Fall 2012 to Spring 2014

Part d ongoing sustainability and fidelity

Part D: Ongoing Sustainability and Fidelity

  • How will additional students be identified?

    • Referral, meet established criteria

  • What indicators/benchmarks will show student success in the intervention? And program success?

    • Individual student success as well as program success.

    • Meeting with mentors regularly.

    • Meeting criteria for basic intervention

    • GPA, credits earned

Part d ongoing and fidelity

Part D: Ongoing and Fidelity

  • How will student and program progress be measured/monitored? Who is responsible for monitoring/assessing progress?

    • A) STUDENT PROGRESS: Mentor monitors on a weekly basis using monitoring sheet.

    • B) PROGRAM PROGRESS: Mentor and coordinator measure on monthly, quarterly and annual basis using Intervention Tracking Tool

Part d ongoing and fidelity1

Part D: Ongoing and Fidelity

Intervention Tracking Tool

  • Illinois PBIS Network

Part d ongoing and fidelity2

Part D: Ongoing and Fidelity

  • Tier 2 coordinator meeting

    • 1 time a month or as needed

    • Should take no longer than 15 minutes

    • Should include intervention coordinator, administrator, possibly counselor or psychologist

    • What should this meeting look like.

Part d ongoing and fidelity3

Part D: Ongoing and Fidelity

  • How much time is needed to determine if the student is meeting benchmarks?

    • Weekly basis

  • What steps will be taken for students NOT responding to the interventions?

    • Connect mentee with additional resources, personal contact with parent/guardian, formal meeting with mentee around problem solving.

Part d ongoing and fidelity4

Part D: Ongoing and Fidelity

  • What fidelity checklist will be used and how often will we do fidelity checks?

    • MDS3 Check and Connect Fidelity checklist in fall and spring.

Part d ongoing and fidelity5

Part D: Ongoing and Fidelity



Tools and strategies

Tools and Strategies

  • Coaching Guide

  • Monitoring Sheet

  • Intervention Tracking Tool

  • Fidelity Checks

  • Have clear goals.

  • Celebrate small successes.

  • Frontload the planning

  • Encouraging while coaching

Collaboration with high schools

Collaboration with High Schools

  • Identify teams, committees, and resources.

  • Don’t repeat what is already done

  • Work collaboratively with other programs

Reviewing data

Reviewing Data

  • Know what data you need and how to access the data.

  • Review data on a regular basis.

  • Keep it simple and reasonable.

  • Use your data to guide your decision making.

  • Start with your data.

Successes challenges and barriers

Successes, Challenges, and Barriers


  • Celebrate and publicize each success

  • Coaches need to highlight successes


  • Time and resources

  • Central office must be on board



  • MDS3 is funded by a grant from the USDOE.

  • Federal Grant CFDA# Q184Y100015

  • Sheppard Pratt Health System:

    • Patti Hershfeldt, Ed.D

    • Rebecca Piermattei,

    • Rebecca Philbrick, Ed.S, LGSW

  • Maryland State Department of Education

  • Johns Hopkins University

Share your thoughts

Share Your Thoughts…

Any Comments?




Rebecca Philbrick, Ed.S,

“No significant learning occurs without a significant relationship."

Dr. James Comer

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