Effective powerpoint use
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Effective PowerPoint Use. Tamara Swedberg Instructional Technology Specialist. Overview. Preparation Content Design Delivery. Preparation. The Audience. Why should they care? What will keep their interest? How can you involve them?. Outline. Make the slide headers first

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Effective PowerPoint Use

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Effective powerpoint use

Effective PowerPoint Use

Tamara Swedberg

Instructional Technology Specialist


Overview

Overview

  • Preparation

  • Content

  • Design

  • Delivery


Preparation

Preparation


The audience

The Audience

  • Why should they care?

  • What will keep their interest?

  • How can you involve them?


Outline

Outline

  • Make the slide headers first

  • Go back and fill in content

  • Rearrange slides if needed

  • Make final text edits


Tell a story

Tell a Story

  • Personal stories are more interesting

  • Keep slides in chronological order


Content

content


Effective powerpoint use

Text

  • 6 x 7 rule

  • No more than six lines per slide

  • No more than seven words per line


Short content

Short Content

  • Emphasize the BIG points

  • Use images

  • Use simple charts


Reflection and questions

Reflection and Questions

  • Pause once in a while

  • Ask a question

  • Ask for reactions


Notes

Notes

  • Use notes section to add narrative

  • Presenter view

    • Only if using laptop

    • Screen and Projection different

    • Cannot rely on this being available


Summary slide

Summary Slide

  • Summarize your presentation at the end

  • Emphasize key points

  • What the audience will take away


Thank you slide

Thank You Slide

  • Thank the audience

  • Include contact information


Design

design


Themes

Themes

  • Choose a theme you like

  • Pick a color scheme

  • Try a different background

  • Use the slide master view

    • Repeating elements

    • Footer items, like slide numbers


Visuals

Visuals

  • Photos

  • Clip Art

  • WordArt

  • Smart Art

  • Charts

  • Graphs


Places to find art

Places to find art

  • Microsoft clipart

  • Creative commons search

    • http://search.creativecommons.org/

  • Vectorstock.com

    • $1 vector art

  • Stock art websites

    • High price

    • Most variety


Extras

Extras

  • Quotes

  • Cartoons

  • Multimedia


Fonts on screen

Fonts on Screen

  • Serif fonts are difficult to read on screen

  • Sans serif fonts are clearer

  • Italics are difficult to read

  • Normal or bold fonts are clearer

  • ALL CAPS IS HARD TO READ

  • Use colors to emphasize text


Font size

Font size

  • Think of the person in the back of the room

  • 12

  • 24

  • 36

  • 48

  • 60


Animations

Animations

  • Movement applies to text or objects

  • Subtle animations are nice

    • Draw attention to the screen

    • Help order elements

    • Hide/reveal text or objects

  • Erratic animations are annoying

  • Too many animations are irritating


Transitions

Transitions

  • Animations between slides

  • Same rules as animations


Guides and arranging

Guides and Arranging

  • Under View

    • Guides

    • Gridlines

    • Ruler

  • Arrange

    • Align middle, right or left

    • Distribute multiple objects


Delivery

delivery


Presenting

Presenting

  • Practice your presentation

  • Don’t read the slides

  • Maintain eye contact

  • Walk around the room

  • Use a wireless presenter

    • smart phones apps


Other slide software

Other Slide Software

  • Keynote - Mac

  • Google Presentations

    • Author with others

    • Share easily

  • Prezi

    • Motion and zoom

    • Artistic

    • Time consuming


Don t forget your dongle

Don’t Forget Your Dongle

  • Macs and iPads - proprietary dongles

    • $30

    • Different for each laptop


Backups

Backups

  • Flash drive

  • Copy on web

    • Email

    • DropBox

  • PDF version

    • Especially for mac users

    • Photo and video conversion problems

    • PowerPoint version problems


Handouts copies

Handouts & Copies

  • Use the print handouts function

  • Most prefer 3 per page with notes

  • Post presentation online

    • Add link to last slide

    • Use URL shortener if needed


Summary

Summary

  • Prepare

  • Add Content

  • Design

  • Deliver


Thank you

Thank You!

Thank you for coming

Tamara Swedberg

Instructional Technology Specialist

732-848-2947

[email protected]

This presentation: policy.rutgers.edu/its/documents/powerpoint/


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