Depositories and repositories changing models of library storage in the united states
This presentation is the property of its rightful owner.
Sponsored Links
1 / 21

Depositories and Repositories: Changing Models of Library Storage in the United States PowerPoint PPT Presentation


  • 78 Views
  • Uploaded on
  • Presentation posted in: General

Depositories and Repositories: Changing Models of Library Storage in the United States. Purpose-built. Retrofit renovation. Growth of Library Storage Facilities. Individual Binghamton University Case Western Reserve Cornell University Harvard University Indiana University, Bloomington

Download Presentation

Depositories and Repositories: Changing Models of Library Storage in the United States

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Depositories and repositories changing models of library storage in the united states

Depositories and Repositories: Changing Models of Library Storage inthe United States

2nd International Conference on Repository Libraries


Growth of library storage facilities

Purpose-built

Retrofit renovation

Growth of Library Storage Facilities

2nd International Conference on Repository Libraries


Library storage facilities

Individual

Binghamton University

Case Western Reserve

Cornell University

Harvard University

Indiana University, Bloomington

LIBRARY OF CONGRESS

Michigan State University

Penn State University

Rice University

Southern Illinois University, Carbondale

Stanford University

University of Florida

University of Illinois, Urbana-Champaign (opening 2004)

University of Michigan

University of Pennsylvania

University of Pittsburgh  

University of South Carolina

University of Texas

Virginia Tech 

West Virginia University

Yale University

Shared

CONStor (Five Colleges of Ohio)

Duke University y

Johns Hopkins University

Minnesota Library Access CenterNew England Regional DepositoryNortheastern Ohio Cooperative Regional Library Depository ORBIS (planning stage)

PASCAL(Colorado Academic Libraries)Research Collections and Preservation Consortium (RECAP)Southeast Ohio Regional Library Depository Southwest Ohio Regional Depository Tri-Universities GroupUniversity of California Northern Regional Library FacilityUniversity of California SouthernRegional Library Facility

Washington Research Library Consortium

Library Storage Facilities

2nd International Conference on Repository Libraries


Facility characteristics

Facility Characteristics

  • Most new facilities use Harvard-model high-density shelving

  • Most Harvard-model facilities hold 1 to 2 million volumes per building module

  • Capacities range from about 150,000 volumes (CONStor) to over 5 million (ReCAP and SRLF)

2nd International Conference on Repository Libraries


Typical depository services

Typical Depository Services

  • Accessioning/shelving

  • Cleaning and conservation

  • Long-term or permanent storage

  • Preservation/conservation

  • Physical item delivery

  • Electronic delivery

  • Onsite patron access (reading room)

2nd International Conference on Repository Libraries


Washington research library consortium

Washington Research Library Consortium

  • 8 university libraries in Washington, DC

  • Shared collection and shared catalog for consortial borrowing

  • Volumes interfiled on shelves

  • Almost 1 million items stored currently

  • Expansion room for 2 million more

2nd International Conference on Repository Libraries


Minnesota library access center mlac

Minnesota Library Access Center (MLAC)

  • Built into caverns 84 feet underground, 600 feet long, 70 feet wide

  • Includes volumes from public libraries as well as academic

  • All items stored in MLAC are available for use by any Minnesota resident

2nd International Conference on Repository Libraries


New england regional depository

New England Regional Depository

  • Currently 3 depositing libraries, available to 700 NELINET members

  • Separate collections

  • Volumes interfiled on shelves

  • Facility owned and operated by vendor

2nd International Conference on Repository Libraries


Research collections and preservation consortium recap

Research Collections and Preservation Consortium (ReCAP)

  • New York Public Library, Columbia University, Princeton University

  • Separate collections and catalogs

  • Shelves allocated by library and physically separate

  • Over 4 million volumes stored currently, total capacity about 7 million, expansion room up to 37 million volumes

2nd International Conference on Repository Libraries


Shared collection repository

Five College (Massachusetts) Library Depository

Shared Collection (Repository)

  • Shared or delegated ownership

  • Cooperative selection and retention

2nd International Conference on Repository Libraries


Other de facto repositories

Other “De Facto” Repositories

  • Five Colleges (Ohio) CONStor

  • PASCAL (Colorado)

  • Voluntary de-duplication

    • No duplicates allowed in storage

    • Original owners retain ownership of stored volumes, guarantee to make available to other members

    • Other members rely on that guarantee to de-accession from their own collections

2nd International Conference on Repository Libraries


Issues raised by change from depository to repository

Issues Raised by Change from Depository to Repository

Ownership

  • Libraries still valued in part by collection size

  • Faculty fear loss of ownership of their particular research material

  • Libraries reluctant to weed campus copies to rely on repository copy

2nd International Conference on Repository Libraries


Issues raised by change from depository to repository1

Issues Raised by Change from Depository to Repository

Governance

  • Many shared facilities are based on voluntary participation

  • Need specific legal commitment for perpetual access to stored copy to facilitate deaccessioning local copies

2nd International Conference on Repository Libraries


From depository to repository

From Depository To Repository

In-process, in discussion:

  • University of California Libraries Shared Collection

  • Washington Research Library Consortium (WRLC)

2nd International Conference on Repository Libraries


University of california shared collections

University of California Shared Collections

  • “The University of California shared collection consists of information resources jointly purchased or electively contributed by the UC libraries…”

  • “…the [Regional Library Facilities] could and – if UC was to make good on its archival responsibilities – should have both a “storage” function and a “shared collection” function…”

  • UC Shared Print Archive project to store print copies of Elsevier and ACM titles

2nd International Conference on Repository Libraries


Other depository to repository issues

Other Depository to Repository Issues

  • Ad hoc (“coincidental”) deposits rather than selected collections

  • Serial runs not necessarily complete

  • Stored copy may not be the best copy

  • Deliver only electronically to preserve print copy? Or allow physical delivery and risk loss or damage?

2nd International Conference on Repository Libraries


From individual repositories to a repository network

From Individual Repositories to a Repository Network

  • Increasing reliance on digital resources increases the need for archival print copies

  • Existing depositories form a natural infrastructure to support an international network of print archives

2nd International Conference on Repository Libraries


How to make the transition

How To Make the Transition

  • What is already stored?

    • Interdepository inventory project

    • Consistent mechanism for identifying stored/archived materials

  • What should be stored?

    • Identify collecting responsibilities. Categories? Specific titles?

    • How many copies?

  • What services should be provided?

2nd International Conference on Repository Libraries


Distributed collections model adapted from and used with permission of brian schottlaender

Increasing shared management

Decreasing library autonomy

Increasing archival assurance

Decreasing object access

“Dark”

No user services, emergency institutional services,

planned redundancy

Tertiary Service Layer: Archival Repositories

“Dim”

Limited user services, planned redundancy

Secondary Service Layer: Regional Repositories

“Bright”

Full user services, access, circulation, significant redundancy

Primary Service Layer: Local Libraries

Distributed Collections ModelAdapted from and used with permission of Brian Schottlaender

2nd International Conference on Repository Libraries


Gathering momentum in the u s

Gathering Momentum in the U.S.

  • 1999: “A regional system of last copy depositories is needed for the twenty-first century…” Vernon Knisling

  • 1999: “Over the next ten years or so, … we will begin to see cooperation among different library storage facilities…The idea would be for individual storage facilities … to agree on what materials or kinds of materials would be stored at which facilities, and what access rights the affiliated libraries would have.” Lizanne Payne, keynote address, ALA LAMA Library Storage preconference

  • 2001: “[We need to] advocate for the development of regional repositories of artifactual collections that reduce duplication of effort, create economies of scale, and ensure that the greatest number of unique or scarce priority items are preserved and made accessible to researchers. “ Abby Smith, The Evidence in Hand

  • 2003: “Strengthen the network of print archives, depositories, and “libraries of record.” Action Agenda, CRL PAPR conference

2nd International Conference on Repository Libraries


End note

End Note

Since all library space is finite

-- and it is --

a decision to remove a duplicate volume on campus and rely on a repository copy

is

a decision to reserve valuable space on campus

for a future unique volume

2nd International Conference on Repository Libraries


  • Login