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Muddling to Moodle. Greg Gardner Glenné Whisenhunt, PhD Tim Whisenhunt. Located in Oklahoma City 14,000 students 701 faculty 158 full time 543 adjunct faculty Classes offered variety of times & days of week. Our Motivation. OCCC Timeline.

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Muddling to Moodle

Greg Gardner

Glenné Whisenhunt, PhD

Tim Whisenhunt


  • Located in Oklahoma City

  • 14,000 students

  • 701 faculty

    • 158 full time

    • 543 adjunct faculty

  • Classes offered variety of times & days of week



Occc timeline
OCCC Timeline

  • September, 2010 – Formed Faculty Task Force to investigate possibilities

  • August 25, 2011 – Contract Executed with Moodlerooms

  • October, 2011- Faculty training began

  • January, 2012 – Pilot classes began

  • June 2, 2012 – All classes in Moodle

  • December 22, 2012 – Integration with Datatel


Conversion core team
Conversion Core Team

  • Associate Vice-President of Academic Affairs

  • 5 Members of CLT Team

  • LMS System Administrator

  • 2 Members of Instructional Video Services

  • Vice-President of AA & Division Deans

    • Consulted with others at various times

      • Datatel technical team


  • Remove obstacles for students

    • 100% ADA/508 Compliant

    • Uniform course design format

    • Multi-device/platform/browser

    • One media format

  • Support faculty throughout the process

    • Individual consultant

    • Training sessions on their schedule

  • Increased tech support for faculty & students


508 ada
508/ADA

  • Met with 508 Specialists on our campus

  • Developed a course design

    • Reviewed by 508 specialists

  • Developed training appropriately to include these changes

  • Media??


How to support media
How to support media?

  • How do we define media?

  • How much media is used in current courses?

  • How many different formats will be supported?

  • Can we support all devices?

  • What about captions?

  • Can we do this in-house?

  • What will this cost?


Goals
Goals

  • Support for all devices

  • ADA compliance (captions, subtitles)

  • Ease of use

  • Quality standards

  • Limited access for uploading files

  • Structure and organization on streaming server


Where to start
Where to start?

  • Staff limitations

  • Budgetary constraints

  • Compressed timeline

  • New technology

  • Unforeseen technology changes


What happened
What happened?

  • Upgraded an unused Helix Server to Helix Media Library (HML)

  • HML supports streaming to major devices (i.e. iOS, android, windows)

  • HML encodes and streams one format (MP4)


What happened1
What happened?

  • Utilized OCCC staff to transcribe and caption MP4 videos

  • Customized JW Player to support captions/subtitles

  • Content uploaded and managed by one department


Course design changes
Course Design Changes

  • ANGEL course design

    • Internal links

    • Variety of media file types

    • Variety of files uploaded

    • No internal design consistency

  • Moodle course design

    • Uniform & consistent

    • One file type


Faculty supports
Faculty Supports

  • Personal individual consultant

  • Face to face trainings

    • Planned on class schedules

    • CBAM Considerations

  • Online discussion forums for faculty in trainings

  • Consultation visits between trainings

  • Training & “outside work” schedule

  • Online instructor training course

  • Workshops

  • Faculty Association Presentations


College supports
College Supports

  • Communicate Often & Early

  • Departmental Training

    • Enrollment & Advising Services

    • Testing Center

    • HR

  • Conversion of Safety Trainings

  • President’s Cabinet Conversations


Student supports
Student Supports

  • Communicate often & early

  • Flyer during fall enrollment

  • Digital signage

  • Moodle M&M’s day

  • Adjusted log in page to show course listing

  • Student Orientation Course


Student orientation
Student Orientation

  • Orient the students to:

  • Moodle navigation

  • Moodle terminology

  • Moodle tech support

  • Students experience:

  • Activities

  • Assignments

  • Quizzes

  • Grade book

  • Moodle quickmail


Integration with ellucian
Integration with Ellucian

  • Students live in August, 2012

  • Began integration process

    • Installed student portal

    • Upgraded sharepoint

    • Facilitated communication between:

      • IITS

      • Registrar

      • Academic Affairs & Deans

      • Faculty


Integration with ellucian1
Integration with Ellucian

  • Three day process

    • Dropping/re-enrolling all students from all classes

      • Change in primary identifier from ID number to name

    • Configuration of Conduit

      • Inability to test “live”

      • January Intersession courses – first real test

    • Custom report built for Never Attended

      • Division Assistant Training


Lessons learned
Lessons Learned

  • Relationships are needed to facilitate change.

    • Interdepartmental

    • Vendor

    • Faculty – CLT team

  • Relationships remain after the change is complete.

    • Consultation increase


Lessons learned1
Lessons Learned

  • Walking through the fire develops trust

  • Creating uniformity in course presentation online cleared path for other conversations


Occc next steps
OCCC Next Steps

  • OCCC Innovations Grant

    • Curricular Focus

      • Design

      • Activities

      • Assessment

  • Title III Grant

  • Instructional Designer Needed


Questions?

Greg Gardner

Glenné Whisenhunt, PhD

Tim Whisenhunt


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