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Empowering Small Businesses: Microsoft Office 365 P-Suite

Empowering Small Businesses: Microsoft Office 365 P-Suite. Danny Burlage MVP Office 365 Wortell. Myth Buster. “Office 365 is just an online version of Office”. Not exactly…. Microsoft Office 365 Value. BEST PRODUCTIVITY EXPERIENCE. ACCESS ANYWHERE*. WORKS WITH WHAT YOU KNOW.

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Empowering Small Businesses: Microsoft Office 365 P-Suite

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  1. EmpoweringSmall Businesses: Microsoft Office 365 P-Suite Danny Burlage MVP Office 365 Wortell

  2. MythBuster “Office 365 is just an online version of Office” Not exactly…

  3. Microsoft Office 365 Value BEST PRODUCTIVITY EXPERIENCE ACCESS ANYWHERE* WORKS WITH WHAT YOU KNOW ROBUST SECURITY AND RELIABILITY IT CONTROL AND EFFICIENCY Worktogheter, smarter Solveproblemsfrom more places • Familiar tools 99.9% uptime. Guaranteed. • Keeps you in control • * Access from mobile devices depends on carrier network quality and availability • ** “Connect Securely” is not a guarantee of 100% connection security.”

  4. Office 365 includes Anywhere access to your email, calendars, documents, contacts, and more, across devices, any time • Microsoft Office Apps • Office Web Apps for documents, spreadsheets, presentations • Use Office Web Apps together with Office Professional 2010 • Work from your phone or Web Browser • Website & Collaboration • Professional web site for your business • Collaborate on documents • Share documents internally and externally, 10GB + 500MB/user • Email & Calendar • 25GB mailbox • Shared business calendars • Supports Windows Phone, iPhone, Android, etc. • Always up-to date on PC, phone, browser • IM & Online Meetings • Have online meetings, presence from virtually anywhere • Rich presence and IM functionality • PC-to-PC audio or video calls • Share your desktop, remote control others • Maintenance free • Business-class security & reliability • Built-in antivirus, anti-spam • Financially backed 99.9% uptime guarantee • Geo-redundant infrastructure to safeguard your data

  5. demo Office 365

  6. Plans designed for organizations of all types • Office 365 for enterprise • Any size organization • Internal IT or IT partner required • Fully featured, scripting, customization • Range of offerings by use type • 24x7 phone support • Office 365 for Education • Any size educational organization (Higher Education or K-12) • Internal IT or IT partner required • Fully featured, scripting, customization • 24x7 phone support • Same 99.9% SLA guarantee as Office 365 for enterprises • Education capabilities that are tailored specifically to meet the needs of educators and students • Office 365 for small business • Small business • Organizational use • IT consultant or no IT • Low monthly subscription price • Focus on simplicity vs. features • Community help

  7. Small Businesses Have Unique Needs • Who they are • What they need PROFESSIONALS Being an Org of 1 Lower Small SMALL BUSINESS (1-4 PCs) | Building a Team Core Small Business (5-25 PCs) GROWING SMALL BUSINESS (5-25 PCs) | Managing Growth

  8. Most important Office 365 P Features • 25GB mailbox • Invitations for 500 external users to SharePoint Online • Invitations for 250 users to a Lync Online meeting or webinar with voice and video • Public Web Site • Virus and Spam scanning • Outstanding feature set with Exchange Online capabilities including mail tips, personal archive, distribution lists, conference rooms scheduling, shared calendars, contacts and more. • Web access to mail (Outlook Web Apps) and documents (SharePoint Online • Sync email to mobile device • Document versioning, check in/check out with SharePoint Online • Instant Messaging • Voice and video between Lync Online users • Much more ….

  9. Architectural considerations - Service Cannot be combined with the K Plan Federation (Single Sign On) is Not Supported Office Pro Plus not available Custom Domain Validation Requires Microsoft Name Servers Custom Domain Validation Requires Microsoft Name Servers Cancellation possible on monthly basis Unable to Upgrade from P1 to E Plan Capacity Limited to 50 Users Phone / Ticketed Support Not Included Directory Synchronization is Not Allowed

  10. Architectural considerations - SPO My Sites not available in SharePoint Online Some Workflow actions not supported Dual Rightsnotsupported Dynamics CRM connector for SharePoint Online not available SSL Not Available with SharePoint Connect to Office feature not available in SharePoint Online SPO Enterprise Features not available Cannot Buy Additional SharePoint Storage CommunitiesCapability (Tags, Blogs) notsupported One SharePoint Site Collection

  11. Architectural considerations - Exchange Online Multi-Mailbox Search not supported LitigationHoldnotsupported Organization wide rules are not available (FOPE) Blackberry Enterprise Services not available Rich coexistence (Hybrid) notsupported Journalingnotsupported Roles not available in the Office 365 Portal or Exchange Online IRM/RMS notavailable Maximum mailbox size 25GB Transport Rules notsupported Direct Offboarding/deprovisioningnotsupported

  12. Architectural considerations - Lync Online Dynamics CRM connector for SharePoint Online not available Unified Messaging notsuported Integration with Messenger notsupported

  13. Beware, things change…

  14. Office 365 SMB Deployment • Key is to coordinate mail migration with desktop deployment • When exactly to switch MX record? • How to Migrate Mail? • Step 1: Actions that can be done anytime • Validate Domains (assists with DNS planning) • Create Users • Setup SharePoint Online • Security • Layout

  15. Office 365 SMB Deployment • Step 2 - How to migrate mail? • Connected Accounts • Drag and drop folders in Outlook • PST Export and import from Outlook • PST Capture tool (rel.1/30/12) • http://blogs.technet.com/b/exchange/archive/2012/01/30/pst-time-to-walk-the-plank.aspx • Migrationwiz.com • Messageops.com Office365 PST Importer

  16. After Mail Migration is Managed or Planned • Step 3: Update DNS • What does your DNS provider allow? • How much latency is involved for DNS changes to take effect? • Website and other entries in DNS

  17. A Word About DNS and P1 • For P1 Plans, Microsoft will be the DNS provider • Insures correct configuration and proper future updates • However, DNS can be setup as for the E plans. This is not recommended, but necessary in some situations • Microsoft DNS only allows custom CNAME and records • Some regions require that DNS be hosted locally

  18. DNS is the most technical part of setup • Technical by nature • Validate Domain • Insure website is accounted for • Change user names to new domain (if necessary) • Set DNS servers to Microsoft • P1 Wizard walks you though the process when you add you first user • Partners and consultants are a big help here

  19. demo Signing Up for and Initial Setup of Office 365 P1

  20. Prepare Desktops • Install Lync 2010 • Run Office 365 Setup utility • Launch Outlook • Add new account • Autodiscover works to locate account • Migrate mail if needed

  21. Integration Small Business Server Essentials integration with Office 365

  22. Small Business Server Integration SBS 2011 Standard Premium Add-On WSUS Other Apps Foundation + Core Solutions Remote Access Hyper V Identity Protection Simplified Management Backup File & Print Sharing RDS 365 Windows Server 2008 R2 + Other Web Apps SBS 2011 Essentials

  23. SBS 2011 Essentials vs. Standard • SBS 2011 Standard • SBS 2011 Essentials • Fully On-Premise Solution • Exchange Server 2010 • SharePoint Foundation 2010 • Windows Server Update Services • Can be used with cloud services • Tailored to Online Services • Cross-premise solution • Retain local core infrastructure • Simple, single sign-on experiences

  24. demo Integrating SBS Essentials with Office 365

  25. Integration • User Account creation (SBS User = Office 365) • Password reset • Office 365 License Management • Tenant overview

  26. What you need to know • SBS Essentials works with P, K, and E plans • DomainsTXT & SRV records • Office 365 wants to host P plans DNS • Single sign on is NOT a suggested SMB option • Not supported on P plan anyway

  27. Office 365 BRINGING TOGETHER CLOUD VERSIONS OF OUR MOST TRUSTED COMMUNICATIONS AND COLLABORATION PRODUCTS WITH THE LATEST VERSION OF OUR DESKTOP SUITE FOR BUSINESSES OF ALL SIZES. 

  28. Resources Learning TechNet • Connect. Share. Discuss. • Microsoft Certification & Training Resources http://europe.msteched.com www.microsoft.com/learning • Resources for IT Professionals • Resources for Developers • http://microsoft.com/technet http://microsoft.com/msdn

  29. Evaluations Submit your evals online http://europe.msteched.com/sessions

  30. © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

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