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Editing techniques

Editing techniques. Ways to correct your manuscript. Editing techniques. Hardcopy editing Hardcopy and computer Dual screen Side-by-side comparison Split screen Grey shading Word Track Changes Word Comments. Hardcopy editing. Print the document (double spaced)

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Editing techniques

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  1. Editing techniques Ways to correct your manuscript

  2. Editing techniques • Hardcopy editing • Hardcopy and computer • Dual screen • Side-by-side comparison • Split screen • Grey shading • Word Track Changes • Word Comments

  3. Hardcopy editing • Print the document (double spaced) • Make changes on paper, then transfer to screen • Always do this with the final draft • You will spot errors on paper you cannot see on screen • Use editing symbols • Use a style sheet

  4. Double spacing a document

  5. Editing symbols

  6. Style sheet ABC DEF extensionist cross-cultural GHI JKL Green Revolution Indigenous knowledge MNO PQR policymaker microcredit Millennium Development Goals reappraisal STU VWXYZ

  7. Hardcopy and computer • Print hardcopy of document • Read it, then make changes directly on screen • Good for complex documents where you have to flip back and forth among sections

  8. Dual screen • Set up a second screen for your computer • Edited document on Screen 1 • Original version on Screen 2 • Put coloured background on original document • In Word, Format > Background

  9. Side-by-side comparison • Compare two versions of document side by side on same screen • Open both documents in Word • Click Window > Compare side by side • Put coloured background on original document • In Word, Format > Background

  10. Double click here Or drag bar down Split screen • Split your Word screen into two • Now you can edit one part of document while you refer to another part

  11. Grey shading • Edit document in one window • Give unedited text a shaded background • Add Shading Color button to toolbar • Select unedited text, add shading • After editing each paragraph, remove shading • Lets you see what you have edited, and what not

  12. Track changes • Function in Word that shows changes you have made • At bottom of screen, click TRK • Word marks insertions and deletions

  13. Track changes • Useful only if your edits are minor • Useful if you want to show changes to someone else • Use Reviewing toolbar to view Final document • Make sure you Accept All Changes before submitting document

  14. Word Comments • In Word, click Insert > Comment or Insert Comment button • Make sure you delete comments before submitting manuscript

  15. Other tricks • Use $$$ and ALL CAPITALS to mark queries in the text • Use highlighting to mark text • Use the Format Painter highlighting

  16. Keyboard shortcuts in Word

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