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Webex. Michael Pjetraj DAQ. Webex. Webex. http://www.webex.com/index.html. Webex - Capabilities. Your Cisco WebEx Meeting Center package includes: Unlimited online meetings Up to 25 participants PC and Mac compatibility Integrated phone conferencing Free VoIP calling.

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webex

Webex

Michael Pjetraj

DAQ

webex2
Webex
  • http://www.webex.com/index.html
webex capabilities
Webex - Capabilities
  • Your Cisco WebEx Meeting Center package includes:
  • Unlimited online meetings
  • Up to 25 participants
  • PC and Mac compatibility
  • Integrated phone conferencing
  • Free VoIP calling
25 participant limit
25 participant limit
  • DAQ has not had an issue with this limit – yet.
  • When we meet with all regional offices, we request that each individual office only use 1 participant slot by physically attending in a conference room in their regional office
telephone connections
Telephone Connections
  • Integrated phone conferencing
  • Free VoIP calling
  • DAQ has been using the “meet me” phone numbers. We purchased 2 meet me numbers and pay a flat fee rather than a per minute with a webex service
  • Once we get VOIP at Green square we may need to reanalyze
choose payment plan
Choose payment plan
  • Select a monthly payment plan or save with a prepaid annual plan. For a limited time, get 1 month FREE when you choose either plan! Monthly Plan $69/moNo commitments—cancel any time
  • Prepaid Plan $59/moBest value: prepay a yearlysubscription and save $120
slide8

http://www.webex.com/index.html

  • You can “schedule a meeting”
  • Or
  • Set up an instant meeting
slide12

Install Active X control

  • “meeting center”
  • Could be an issue if you do not have administrator rights to your computer
slide16

Once the screen is viewed by attendees, anything on the “Host” screen will be seen on the attendees screen.

  • The Host cannot take control of your computer
  • You cannot take control of the host computer
  • The host can “transfer” control of the meeting to an attendee
slide17

Remember – if you are using a laser pointer while hosting, your attendees cannot see the laser – use your mouse cursor

  • Webcams allow a more personal touch to the meeting
  • Phone conversations MUST be limited to 1 person at a time. Otherwise, those on the phone cannot understand the conversation
slide18

More microphones, or phone sets w/ longer extensions are desirable

  • Prepare, prepare, prepare!!!!
  • You will not be handing out documents. You may have e-mailed the content to attendees, but the goal of the software is to present the documents on the screen
slide19

Have everything scanned or digital

  • Have everything readily available
  • Meetings have crashed for less reasons than a host searching for material
  • Come up w/ a naming convention that helps you, such as:
slide20

C://my documents/1-agenda.doc

  • C://my documents/2-introductions.doc
  • C://my documents/3-DimDim-Larry.ppt
  • C://my documents/4-goto-claudia.ppt
  • C://my documents/5-webex-michael.ppt
  • C://my documents/6-wrap-up.doc
slide21

That way your files are ordered to flow w/ the agenda which saves search time

  • Or
  • If you are fancy, you can set-up an agenda & hyperlink w/in the document to the files you want to open
webex positives
Webex - Positives
  • Reduce travel time
  • Reduce travel cost
  • More availability for meetings
webex negatives
Webex - Negatives
  • Face to face interaction missing – even w/ web cams
  • Potential for reduced input – Web conference attendees may “multi-task” (ie – do other things)
webex cost savings fuel
Webex – Cost Savings - Fuel
  • Example of cost savings:
  • DAQ Regional Supervisor meeting
  • Typically all 7 regional supervisors would attend for 1 to 2 days.
  • ARO – 8hrs driving ~480 miles @$0.25/mile = $120
  • MRO (2 Supervisors) ~5hrs driving ~300 miles @$0.25/mile = ~$75
webex cost savings fuel1
Webex – Cost Savings - Fuel
  • WSRO (2 Supervisors) ~4hrs driving ~240 miles @$0.25/mile = ~$60
  • WARO ~3hrs driving ~180 miles @$0.25/mile = ~$45
  • WIRO ~4hrs driving ~240 miles @$0.25/mile = ~$60
  • Total Driving Cost = $360
webex cost savings subsistence
Webex – Cost Savings - Subsistence
  • Subsistence
  • ARO - $80 Hotel & $40 food = $120
  • MRO X 2 - $80 Hotel & $40 food = $240
  • WSRO X 2 - $80 Hotel & $40 food = $240
  • WARO - $80 Hotel & $40 food = $120
  • WIRO - $80 Hotel & $40 food = $120
  • Total - $720
webex cost savings time
Webex – Cost Savings – Time=$$
  • Total driving time
  • ARO (8hrs) + MRO (10hrs) + WSRO (6hrs) +WARO (3hrs) + WIRO (4hrs) = 31hrs
  • 31 hrs X ~$35/hr = $1085
webex cost savings
Webex – Cost Savings
  • Total Cost Savings:
  • Gas - $360
  • Subsistence - $720
  • Lost travel time - $1085
  • Total = $2165
webex cost savings1
Webex – Cost Savings
  • Yearly cost of product for unlimited meetings:
  • $708
  • Net savings using Webex for this 1 meeting:
  • $2165-$708 = $1457
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