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PART TIME COMPENSATION AND CLASSIFICATION PROCESS

PART TIME COMPENSATION AND CLASSIFICATION PROCESS. August 2014. Module 1 Policies and Procedures. Introduction. Part time Academic Group Part time Administrative Group Part time Support Staff Students. Part time Academic Group. 4 Categories : Part-Time Regular Partial Load

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PART TIME COMPENSATION AND CLASSIFICATION PROCESS

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  1. PART TIME COMPENSATION AND CLASSIFICATION PROCESS August 2014 Module 1 Policies and Procedures

  2. Introduction • Part time Academic Group • Part time Administrative Group • Part time Support Staff • Students

  3. Part time Academic Group • 4 Categories: • Part-Time • Regular Partial Load • Short-Term Partial Load • Sessional

  4. Part-Time Academic Group (cont.) • Part-Time Academic • Teaching up to and including six hours/week • Rate is determined by hiring manager • No restrictions on hiring

  5. Part-Time Academic Group (cont.) • Regular Partial Load Academic • Teaching more than 6 and up to 12 hours inclusive • for more than 7 weeks (Effective May 1, 2010) • Placed on salary grid as per the Academic Collective Agreement • Partial Load calculation sheet must be completed • Pay union dues • Eligible for benefits and prorated sick leave benefits

  6. Part-Time Academic Group (cont.) • Assignments outside Partial Load status • Subsequent authorizations for more than 12 hours • If < than 3 weeks, retains Partial Load status and • If < than 3 weeks, retains Partial Load status and benefits. • If > than 3 weeks, loses Partial Load status and benefits and becomes Sessional. • Must replace a full time professor/instructor for unplanned absences • Appendix V of the Academic Collective Agreement

  7. Part-Time Academic Group (cont.) • Combination Partial Load • Two authorizations in different departments • All authorizations must be paid at the same step • Authorization with greater number of hours determines step • Negotiated between departments

  8. Part-Time Academic Group (cont.) • Short Term Partial Load • Teaching more than 6 and up to 12 hours inclusive for less or equal to 7 weeks (Effective May 1, 2010) • Pay rate is determined by hiring manager • Not eligible for benefits • Do not pay union dues • Must be a break of two weeks in order to retain Short Term Partial Load status

  9. Part-Time Academic Group (cont.) • Sessional Academic • Normally hired to replace a full time professor/instructor • Pay rate may either be weekly or hourly and is determined by hiring manager • Limit of 10 months in a 24 month period

  10. Part-Time Academic Group (cont.) • Sessional Academic – Monitoring • After 10 months, must work 6 hours/week until time • begins to drop • If it exceeds 10 months, it requires special permission from HR. HR will not approve beyond 11 months Human Resources 10 • As per section 2.03 B of the Academic Collective Agreement, once an employee has reached the 10 month limit, the employee cannot have a subsequent Partial Load authorization • Non-teaching, Coordinating, and sick leave replacement for up to 14 days do not affect sessional count.

  11. Part-Time Academic Group (cont.) Monitoring • February 2005 = .50 • March 2005 = 1.00 • April 2005 = 1.00 • August 2005 = .25 • September 2005 = 1.00 • October 2005 = 1.00 • November 2005 = 1.00 • December 2005 = .25 • January 2006 = 1.00 • February 2006 = 1.00 • March 2006 = 1.00 • April 2006 = 1.00 As of April 2006 he has accumulated 10 months, therefore, must be restricted to 6 hours/week until time begins to drop in February 2007

  12. Part-Time Academic Group (cont.) • Counsellors and Librarians • Hourly rate is set by hiring manager • < 24 hours/week are considered part time • > 24 hours/week are considered full time and sessional rules apply

  13. Part-Time Academic Group (cont.) • Co-ordination • No restrictions for hiring co-ordinators • Time does not affect sessional count • Must be paid hourly and rate is set by hiring manager

  14. Part-Time Administrative Employees • Only Human Resources may approve authorizations • Job description should accompany authorization to be evaluated by HR, once a payband has been determined and approved by the hiring manager, HR will approve on the system

  15. Part-Time Support Employees • 4 Categories: • Part Time Support Staff (> 24 hrs./wk) • Part Time Support Staff (< 24 hrs./wk) • Appendix D • Projects of a Non-Recurring Kind

  16. Part-Time Support Employees (cont.) • Part time Support Staff (over 24 hrs./wk) • Paid hourly according to Part Time support rates • A Job Fact Sheet (JFS) should be created for any part-time support assignments • Limit of 21 weeks in a 12 month period • After 21 weeks, must work 24 hours or less per week • Projects of Non-Recurring kind do not affect the counting of full time weeks • If placing in a project of a non-recurring kind, an outline of the project must be sent to HR and upon approval, HR will approve such authorization

  17. Part-Time Support Employees (cont.) Monitoring • February 2005 = 3 wks. • March 2005 = 2 wks. • April 2005 = 4 wks. • August 2005 = 5 wks. • September 2005 = 5 wks. • October 2005 = 2 wks. As of October 2005 he has accumulated 21 weeks, therefore, must be restricted to <24 hours/week until time begins to drop in February 2006

  18. Part-Time Support Employees (cont.) • Appendix D • Part-time support employees replacing a bargaining unit member for a minimum of one day • Replacing employees are paid in the same wage scale of full time employee classification • Must pay union dues • Paid an additional 8% in lieu of vacation and fringe benefits • Does not affect the accumulation of regular full time weeks for temporary support staff (21 weeks limit) • Entitled to overtime, shift premium and statutory holidays

  19. Part-Time Support Employees (cont.) • Projects of a Non-Recurring Kind • These are assignments excluded from the bargaining unit and • are for projects not performed on a regular basis in the College. • Only for a period of 12 months only, unless an extension is agreed upon in writing between the Local Union and the College. • An outline of the project must be sent to HR and along with a • JFS and upon approval and evaluation, HR will then approve • the authorization.

  20. Students • 3 Categories: • Appendix G • CSEP • International Students

  21. Students (cont.) • Appendix G • Any student working in the college between middle of April and August 31 and working more than 24 hrs./week • Must be paid at least the current Ontario minimum wage ($11.00 effective June 1, 2014) • Pay union dues • Entitled to overtime statutory holidays and shift premium

  22. Students (cont.) • College Student Employment Program (CSEP) • Must be actively registered student in the college • Student’s Association is the employer • Must work in an environment similar to the student’s program

  23. Students • International Students • HR will enter all International Students and assign an employee number • A copy of their visa or work permit is required • HR will approve all authorizations for International Students

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