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Preparing Memorandums

Preparing Memorandums. AR 25-50. Types of Memorandums. Basic Memorandum (Single Addressee) Memorandum for See Distribution Thru Memorandum Informal Memorandum Memorandum of agreement Memorandum for Record. Basics of Memorandum Format. 1” margins all around page

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Preparing Memorandums

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  1. Preparing Memorandums AR 25-50

  2. Types of Memorandums • Basic Memorandum (Single Addressee) • Memorandum for See Distribution • Thru Memorandum • Informal Memorandum • Memorandum of agreement • Memorandum for Record

  3. Basics of Memorandum Format • 1” margins all around page • 12 pitch Arial font used on all • Remember MS Word does not know AR 25-50 you MUST format your correspondence to be in compliance • All margins for all paragraphs and any subparagraphs are based off the 1’’ • If you subdivide a paragraph or the subdivision you must have it in increments of two ex: if you have a 1 you must have a 2, if you have an (a) you must have a (b) ect.

  4. Basics of Memorandum Format (cont) • The office symbol and header always corresponds to the individual signing the memorandum ex: 110th MP CO Commander would be AFVP-110-CO, 1st PLT PS would be AFVP-110-1, any SM in 1st PLT would be AFVP-110-1 • All enclosures to the memorandum must be listed • The entire paragraph or subparagraph must fit on the page or you must put the entire paragraph or subparagraph on the next page

  5. Basic Memorandum Rules • Used in all instances when the other types are not necessary ex: Requesting any action from one entity or person ie: Supplies,

  6. Memorandum for See Distribution Rules • Used mainly in Policy letters and memorandums for a broad audience

  7. Thru Memorandum Rules • Used when the memorandum must go through more than one office to be approved • List addressees in order of precedence • Memorandum is signed at the bottom by the first approval authority

  8. Informal Memorandum Rules • Used usually for inter unit (company or platoon) • Only difference is this memorandum does not have the DA seal or header

  9. Memorandum of Agreement Rules • Used when the approval authority and an individual SM have to agree to something ie: Removal from Promotion Standing List between the CO CDR and the SM

  10. Memorandum for Record Rules • Used to record an event or action ex: Missed Counseling, Equipment transfer chain of events • MFRs do not typically get routed to anyone they remain as a part of a file for later use if necessary

  11. Makes this a formal Memorandum Notice the indentation of each subdivision and margin

  12. No DA seal or header is necessary for memorandums requiring more than one page ALL other formatting rules apply to the continuing pages Page numbers go on all pages except the first

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