DTS Outreach Call Release 4/1.7.1.13 Review

1. DTS Outreach CallRelease 4/1.7.1.13 Review 30 September 2008

2. Agenda • Purpose • Release Content Summary • Cancellation Procedures • Import/Export Documents • System Problem Reports (SPRs) • Updated Documents and E-learning Availability • Demonstration • Questions • Resources

3. Purpose To review reported issues and provide additional information related to Release 4/1.7.1.13 3

4. Release Content Summary CSN provided to DTAs Update to cancellation procedures New features for Import/Export documents Corrected eight production SPRs 4

5. Cancellation Procedures:Changes Modified to disable cancellation of authorizations containing Centrally Billed Account (CBA) tickets which have been matched in the CBA Reconciliation Module Tickets which have been matched cannot be modified or removed from a document 5

6. Cancellation Procedures:New Method – No Expenses Incurred Authorizations and amendments which have been Signed will now have a trip cancel link in the document list. A pop-up informs this is a non-reversible process. Immediately cancels all travel reservations, routes the document and only allows the AO to apply the CANCELLED stamp. Please note that if DTS detects any one of the following conditions, this option is not available to the traveler: Expenses have been incurred (CTO Fee, registration fee) An advance or SPP has been submitted for payment Includes CBA air reservations and the date is within 3 business days of departure Authorization is stamped “CTO Ticketed” for a CBA ticket CBA air reservation ticket amount has already been paid 6

7. Cancellation Procedures:No Expenses Incurred (continued) 7

8. Cancellation Procedures:No Expenses Incurred (continued) 8

9. Cancellation Procedures:No Expenses Incurred (continued) 9

10. Cancellation Procedures:No Expenses Incurred (continued) 10

11. Cancellation Procedures:New Method - Expenses Incurred Use of feature immediately cancels all travel reservations. A pop up informs this is a non-reversible process. For an unapproved original authorization or amendment an adjustment level is created, all expenses except CTO Fees are zeroed out, the authorization automatically routes, and the CANCELLED stamp is disabled for all Routing Officials. For an approved authorization, this feature auto creates a voucher, zeros out all costs except CTO Fees as well as any CBA ticket expenses that have been “matched” in CBA Reconciliation Module, and automatically routes the document for normal approval. 11

12. Cancellation Procedures:Expenses Incurred (continued) 12

13. Cancellation Procedures:Expenses Incurred (continued) No expenses incurred option disabled 13

14. Cancellation Procedures:Expenses Incurred (continued) Voucher created Expenses zeroed out 14

15. Import/Export Documents Three new features for Import/Export documents: Partner system setting to allow systematic LOA modification. Administrator can allow the partner system to send changes to the LOA Import authorizations may use the import LOA for a DTS non-ATM advance. Currently LOAs may only be used from the DTS organization Import file may specify the routing list from the originating third party organization 15

16. System Problem Reports (SPRs):Corrected 16

17. System Problem Reports (SPRs): Corrected (continued) 17

18. Updated Documents and E-learning Availability Documents (post on September 26) DTA Manual Chapter 10, Appendixes E-H Document Processing Manual Chapters 2 and 10 Demonstrations (available September 29) Authorization, Import/Export and Trip Cancellation Web-Based Training (available September 29) DoD Traveler Course – DTS 101 Module Distance Learning Cancellation Procedures (October 16, November 13) Route and Review (October 9, November 4) 18

19. Demonstration 19 19

20. Questions 20

21. Resources • You can contact the Travel Assistance Center (TAC) via: • Phone: • 888-Help1Go (888-435-7146), DSN 312-564-3950 • Web: • https://www.defensetravel.dod.mil/passport/ • E-Mail: Submit tickets via the web at • dtmo@dtmo.pentagon.mil 21