Student Organization Officer Training 2010-2011

1. Student Organization Officer Training 2010-2011 1

2. Help you understand how to be a successful student leader at Drexel University Answer your questions related to student organizations, finances, and event planning 2 The Goals of SOOT:

3. Questions – Raise your hand and ask! If we can’t answer your question write it down, and I will find the answer and email you. 3 Before We Begin…

4. All information presented today can be found on the Office of Campus Activities Website!!! (including this PowerPoint) www.drexel.edu/oca 4

5. This SOOT training is for all Undergraduate, Graduate and Joint Student Organizations The President and Treasurer are required to attend this SOOT for Recognition of the student club 5 This SOOT is for …

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7. Mission Statement: The Office of Campus Activities advances the mission of Drexel University and the Division of Student Life by providing students an enriched collegiate experience through meaningful opportunities to learn and develop leadership, interpersonal, programming, and organizational skills so that they may connect and contribute to the University community. The OCA staff will serve as student-focused advocates, navigators, advisors, educators, and administrators while working collaboratively to support programs that meet the needs and interests of students. The 3 Pillars of how OCA supports students are: Leadership Development Event Planning Financial Management 7

8. Engaging students by providing services, resources, programs and support for students who live off campus Work with graduate student leaders and organizations to empower graduate student leaders, advocate for graduate student needs and create and inclusive community for all graduate students Staff: Jessica Edonick – Director of CGTSPS (jlg66@drexel.edu) Amber Turner– Coordinator for TSPS and OCH www.drexel.edu/oca/commuters 8 Commuter, Graduate and Transfer Student Programs and Services

9. GSA = Graduate Student Association GSO = Graduate Studies Office OCA = Office of Campus Activities SAFAC = Student Activity Fee Allocation Committee CAP = Commissions for Activities and Programs DUST = Drexel University Student Technicians USGA = Undergraduate Student Government Association FY= Fiscal Year (July 1 ? June 30) AY = Academic Year (Fall ’09 - Summer ‘10) 9 Drexel Lingo…

10. I. Recognition II. Finances III. Event Planning IV. Resources V. Hazing VI. Questions 10 Outline of Workshop

11. 11 I. Recognition

12. Step 1. Submit recognition paperwork to OCA through Collegiate Link Recognition Form and constitution (if changed from previous year) Step 2. Have your advisor return email sent to them from OCA Step 3. The Director of CGTSPS will contact you to schedule a constitution review meeting with the USGA Recognition Committee if need be Step 4. Attend SOOT workshop Undergraduate and Joint Organizations: President and any 2 additional members Graduate and Goodwin Student Organizations: President and Treasurer Sports Clubs: President, Treasurer, and 1 additional member Step 6. OCA notifies organization they are recognized 12 Student Org. Recognition Process

13. Student Organizations must apply for Recognition every year Recognition is based on the Fiscal Year cycle for full benefits If your group was recognized in a previous fiscal year, but has not completed recognition for the current fiscal year, that group will only have access/ability to reserve space on campus until November 1st Only Recognized organizations have full access to University services/resources. If your student organization is in debt, your Recognition status may be placed on hold. 13 Student Org. Recognition

14. 14 Why get Recognized? The ability to apply for SAFAC, Reserve and CAP Funding! The ability to reserve space on campus through Event Services! The ability to use Sodexho, Facilities Management, Public Safety, etc! The ability to use the Office of Campus Activities Resources! The ability to use the Office of Campus Activities staff to plan your event (i.e. contract negotiation, advertising, etc.) Permission to use the University name and logo when identifying the organization in accordance with University regulations and policies Access to an organizational mailbox in the Creese Student Center or in the Office of Recreational Sports Opportunity to acquire office/storage space on an annual basis for student organization use Opportunity to participate in the Activities Unlimited Student Organization promotion/recruitment fair during the Fall and Spring terms Opportunity to acquire web space through the Drexel portal and an organization designated email address

15. We are recognized… …now what? 15

16. 16 II. Finances

17. 17 Student Organization Finances Cost Centers GSA Funding Process CAP Funding Fundraising, Dues, Donations Late/Night Weekend Funding Alumni Grant SOSE Grant Deposits Travel Expenses Forms

18. 18 Cost Centers Each student organization will receive 2 cost centers (accounts): 17 Cost Center: All University funds are deposited and accessed from this cost center. These funds are allocated and returned based on FY (17 cost center fund numbers begin with 17…) 71 Cost Center: All fundraising, dues & donations are deposited and accessed from this cost center. These funds stay in your cost center until used (71 cost center fund numbers begin with 71…)

19. 19 GSA Officers President: Jon Soffer jonathan.barrot.soffer@drexel.edu Vice President: Kyle Hess kyle.r.hess@drexel.edu Secretary: (Arben)Ben Kojtari arben.kojtari@drexel.edu

20. 20 GSA Funding Process

21. 21 GSA Funding cont. Recognized by OCA Fill out completely the Event Application form for each proposed event Submit (electronically) the completed form to the GSA Treasurer by the end of week 2 of the Fall Quarter Funding of activities that will benefit the whole student body/graduate community or co-sponsored will be preferred over activities that are catered to subpopulations. Reserve funding is granted on a rolling basis upon fund availability. Fill out the form entitled “Application for Additional Funding.” This funding is only available to organizations that did not lose their yearly allocations or found in violation of GSA or university rules and policies.

22. 22 Check Requests Used to pay for services which do not accept credit cards Used to reimburse students for money paid out of pocket Cash Reimbursements Used to reimburse students for money paid out of pocket in cash up to $100 Financial Forms  www.drexel.edu/safac

23. Check Requests – may take a few weeks Cash Reimbursements – may take a few days Purchase Orders – may take a few days Funding Transfers – timetable is variable 23 Time Periods & Financial Forms

24. 24 Financial Forms Cont… Used to deposit money into either 17 or 71. Must deposit any income into 17-account up to the amount spent out of 17 account for any event. [example: spent $500 from 17 account & earned $1,000. $500 deposit into 17 and $500 into 71]. All other income or if you did not spend out of a 17 account is deposited into your 71 account. Reminder: Student Organizations can not have off-campus bank accounts

25. 25 Travel Expenses Student Organizations can have hotel and travel accommodations placed on the university credit card with the exception of rental vehicles. Students must rent vehicles on their own credit card and get reimbursed after the conference or event. You must make a half hour appointment with the SAFAC Advisor to have any hotel and travel accommodations placed on the university credit card. (Student Organization Hotel/Motel Information Form) You must submit your request at least 5 business days in advance of departure date. Any request submitted for hotel and travel arrangements submitted less than 5 business days ahead of departure cannot be guaranteed processing in time.

26. 26 Fundraising, Dues & Donations Fundraise: Selling of merchandise Hosting for profit events OCA Fundraising Manual http://www.drexel.edu/oca/raf/forms.asp Dues: Collect membership dues from participating members Donations: Solicit departments, colleges, and outside companies for funding of specific events or general support

27. 27 CAP Funding Money comes from a % of the money spent in all the Coke machines on campus. Money is given for specific purposes. Can not be spent on anything else. Applications must be submitted through the Office of Retail Management (Creese 119). All decisions are made by the Office of Retail Management. Guidelines are on the CAP Form. Contact: Jackie Eliassen 215-895-6776 Note: Not handled through OCA or SAFAC

28. 28 Late Night / Weekend Programming Up to $1,500 per event Event must occur Monday-Friday from 9pm-2am or anytime on Saturday & Sunday. Must submit Application/Request May need to make an appointment with Late Night programming coordinator (OCA staff member) Apply at least 2 weeks prior to event There is not guarantee of funding Event must be held on campus Event must be open and free to all students Cannot be used for recruitment, philanthropy, or fundraising events Exists until money is gone OCA will publicize the dates that money is available.

29. 29 Alumni Grant Up to $2,000 per term Overview of proposed program to include program goals and objectives, expected attendance and composition of intended audience Outline of proposed publicity plan Summary of projected program revenues and expenses Suggested partnership opportunities to promote Alumni Association programs and services www.drexel.edu/alumni/grants

30. 30 Where can you get these forms? SAFAC Forms: Purchase Request, Deposit Form, Reserve Funding Request www.drexel.edu/safac/forms.html CAP Funding / Late Night & Weekend Forms http://www.drexel.edu/oca/raf/forms.asp Alumni Grant www.drexel.edu/alumni/grants Note: Forms can also be picked up in the Student Life Office (Creese 215) or in the Student Organization Resource Center (SORC)

31. 31 Where do these forms get turned in? All Check Requests, Cash Reimbursements and Deposits must be submitted to Taz Kwok in 240 Randell, the Graduate Studies Office. CAP Funding requests must be submitted to the Office of Retail Management (Creese 119) directly across form the Creese Info. Desk Alumni Grant requests must be submitted to the Drexel University Alumni Association: Paul Peck Alumni Center 60-2 Late Night / Weekend Programming requests must be submitted to the Late Night Programming Coordinator in the Greenawalt Student Development Center room 32B or in the Late Night Programming Coordinator Mailbox in the Student Organization Resource Center (SORC).

32. 32 Financial Questions?

33. 33 III. Event Planning

34. 34 Event Planning Event Services Room/Space Reservations Tables and Chairs, Room Set-up, Building Policies, etc. Food/Catering/Sodexho Tech Support – DUST/IMS Public Safety OCA Contracts Specific Types of Events and Policies Resources and additional event planning assistance

35. When they are required Contracts are required ANYTIME you are bringing anyone or any service to campus, who is not a member of the current existing Drexel community Contracts are required even if you are NOT paying the Performer Need to make sure that both parties fulfill their obligation even if they are not getting paid).    There is “one exception” to this policy, and that is if your group is bringing a speaker to campus and your group is not paying them. Comedians, Singers, and other Performers will need to have a contract, regardless of whether or not payment is included. Why they are required Performers/Vendors and student organizations are fully aware of the expectations and services to be provided Performers/Vendors know the terms of payment, event details, etc. Protects the students (putting University at risk) Examples include: DJ’s, Restaurants, Speakers, Amusement rides/games, dance troupes, etc… 35 ** OCA = Contracts **

36. Timeline Submit Contract Request form at least 4 weeks (20 business days) in advance of your organization’s event Any Requests submitted less than 4 weeks in advance will only be processed on a case-by-case scenario (no guarantee) Payment of Contracts It is the responsibility of the student group to process payment for services that are contracted. OCA will provide you with a copy of the fully signed contract for you to use as your receipt/documentation OCA needs to sign any/all contracts Students should not sign any agreements/contracts on behalf of your organization/event (you will be personally liable) Insurances – in addition to the contract process Many times, we also need to receive a Certificate of Liability Insurance from companies/vendors, in addition to receiving a signed contract Examples include: food vendors, amusement companies, sound and lighting companies, etc… 36 ** OCA = Contracts (cont.) **

37. Including, but not limited to… Lecturers, speakers, presenters, etc. Caterers DJ’s Bands Carnival Games and Rides Blood and Bone Marrow Drives Government Officials Any Performer (dance troupe) or Media Group (radio station) Sponsorships (OCA will not do contracts for alcohol because student organization money is not to be used for purchasing alcohol) 37 Contracts are needed for the following…

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39. 39 Event Services

40. 40 Reserving a room/space: Please use the reservation form on www.drexel.edu/eventservices and provide the following information: (if the “submit” button does not work, please download and save the pdf file and email to our office as an attachment): Organization name and co-sponsoring group (if applicable) Event Name Desired Date and alternate date Start time and end time of your meeting/event Any set-up time you may need (for more elaborate events) Preferred location Your student organization account number Description of the event Food/Catering (Pot Luck, Bake Sale, etc.) Attendance estimate A/V needs and DUST Guest Speaker Contact person’s name, email, and phone number The contact person MUST be the contact person for everything related to the meeting/event (Catering, DUST, Public Safety, OCA, etc.) and will be considered the event planner.

41. 41 Event Services (con’d)

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43. The following space can be reserved on a ‘first-come-first-serve’ basis: (unless otherwise noted, spaces are available for the full fiscal year beginning July 1st) Creese Student Center and GSDC conference rooms Ross Commons Grand Hall and Main Auditorium Korman Quad Lounge 101 (Game room located in the basement of the Main Building) Residence Hall multi-purpose rooms (reservations taken on a term-by-term basis starting the break week prior to the respective term.) Academic Classrooms (cannot be reserved during the first two weeks of each term) MacAlister 2019/2020 The University Club (6th Floor MacAlister) General Space on Campus Buckley Green and Field, DAC, Volleyball Courts, BBQ Pits: Athletics/Intramurals gets first dibs on the fields Facilities fees may apply for set-up and clean-up BBQ Pit - 2 hour maximum Volleyball courts - 2 hour maximum Rooms that Cannot be Reserved: Commuter Lounge AJ Drexel Gallery 43 Commonly used locations…

44. Mandell Theatre Contact Nan Gilbert– Theatre Manager 215-895-2528 or mandell@drexel.edu $50 FEE for use of this space! Academic Bistro Contact Adrienne Hall - Chef Instructor/Academic Bistro Manager 215-895-5872 or academic.bistro@drexel.edu Catering/food MUST be provided by culinary students Bossone Auditorium, Lobby, & Atrium Contact the College of Engineering 215-895-2210 Library: Meeting Rooms, Bookmark Café, etc… Contact DeVaughn Nelson 215-895-2750 Paul Peck Alumni Center Contact the Alumni Relations Office 215-895-2375 44 Other spaces available for student organization use…

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46. 46 Facilities Student Organization Rates Union Hourly Rates Standard Overtime Double time Custodian/Utility $23.00 $35.00 $47.00 Mechanic/Electrician $30.00 $46.00 $62.00 Engineer $32.00 $48.00 $64.00 Standard Time - 8:00am-5:00pm, Monday-Friday Overtime - 5:01pm-7:59am, Monday-Friday; and Saturdays Double time - Sundays and Holidays Please verify other applicable rates with the Event Services Office *Rates will be going up for the 2009-2010 Fiscal Year beginning July 1, 2009*

47. 47 SOSE Grant Grant Description: The SOSE Grant was established by the Drexel Business Services and the Event Services Office in conjunction with the CAP Fund (Commissions for Activities and Programs). These funds are completely separate from the funds provided by the Student Activity Fee Allocation Committee and serve as another avenue for student organizations to obtain money to support campus events. Who can qualify for this grant? This grant is for all recognized student organizations to offset facilities costs related to setup/breakdown, custodial and grounds needs, shipping and receiving, and electricians. Activities for which this grant can be used include, but are not limited to, fundraisers as well as socials and cultural events geared toward encouraging student participation in campus life. Up to $250 Grant: Student organizations automatically receive $ toward campus facilities event expenses (per event) provided they are a recognized student organization in good standing.

48. 48 Catering/Food Chestnut Street Caterers is the exclusive on-campus caterer! They have an existing contract and insurance certificate with the University (no additional contracts needed when working with Sodexo/Chestnut Street Caterers) How do I obtain Chestnut Street Caterers service at my event? You must have a space/room reserved prior to contacting catering Contact them at ChestnutStreetCaterers@drexel.edu or 215-895-6934 You need to contact catering a minimum of 10 business days prior to the event, or there may be late fees assessed to your food order Please allow at least 48 hours (2 business days) for a response Tell them what you want (be very specific) Tell them how many people you are feeding at the event Requests within 72 hours of the event may have extra charges

49. 49 Some exceptions to this rule… Office of Retail Management gives your organization an Exception Pot Luck Bake Sale Pizza Pretzels and Water Ice You must use Chestnut Street Caterers for any food at your on-campus event!

50. 50 Catering Exception “Request for Catering Policy Exception” Form Request should be submitted a minimum of 20 business days prior to the event, to the Retail Management office located in Suite 119 of the Creese Student Center Phone Number: 215-895-1562 Include specific reasons for the Exception http://www.drexel.edu/drexelbusinessservices/chestnutstreetcaterers/menus.html If the Exception is provided, then you will work with OCA to have a Contract and Insurance Certificate completed and submitted with the food vendor

51. 51 More food options… PIZZA! Under $100 You can order from a couple local pizza vendors (ie: only Ed’s Pizza, Powelton Pizza, Drexel Pizza, Papa John’s) without having to do a contract (OCA has their insurance on file for the year). You must pay for the food on your own and then get reimbursed afterwards! Reimbursed with cash if paid by cash No contract needed through OCA!

52. 52 More food options… Potlucks… When you reserve space you must tell event services you are having a pot luck Cannot charge $ for food Must be for less than 50 people Bake Sales… Reserve table through Event Services and inform them you are having a bake sale All baked goods separately wrapped Can charge $ for food

53. Pretzels and Water Ice Only from the following places: Philly Pretzel Factory, Suburban Station Concourse, Space 113, 215-564-1045 Rita’s Water Ice, Suburban Station Concourse, Space 114, 215-231-9940 1500 Market Street, Phila, PA 19102 You must pay for the food on your own and then get reimbursed afterwards! No contract needed through OCA! 53 More food options… 

54. 54 Food being Donated … If food is being donated for your event: You will need to simply complete/submit the Exception Form, so Retail Management/Catering knows about what food is coming to campus. Donated or purchased beverages must be Coke products. (Small Meetings/Potlucks exempt) You will also simply need to work with OCA to make sure that a Contract and Insurance Certificate are supplied for/from the food vendor

55. 55 COKE PRODUCTS List will also be available on OCA Website COKE COKE ZERO BARQ'S FUZE FANTA SPRITE NESTEA MONSTER DASANI WATER EVAIN WATER SEAGRAMS GINGER ALE DR PEPPER POWERADE VAULT FULL THROTTLE MINUTE MADE GOLD PEAK TEA LEAN BODY V8 NOS ENERGY

56. 56 Public Safety Public Safety is needed at student organization events if… More than 100 people are expected Money being exchanged/collected Building is closed during event hours History of event *** Public safety is determined by Event Services and Pubic Safety on a case-by-case basis! ***

57. 57 DUST (Drexel University Student Technicians) Services include: Microphones Projector/Screens Speakers/Sound Electricity/Power Spotlights Podiums – lecterns DJ/Band Equipment Types of events DUST can support: Indoor/Outdoor Movies Lectures/Speakers Bands Presentations Open Mic Nights Parties/Social Events

58. 58 DUST (Drexel University Student Technicians) Policies: Requests are accepted on a first come first serve basis Can serve as consultants for outside vendors DUST is available for recognized student organizations if… There are (3) Portable Sound Systems that are FREE to student orgs; all other equipment is offered at a 25% discounted rate You provide them with at least two (2) week’s notice of the event (late requests will receive a $50 late fee) They have the equipment in stock…if not, then you will have to pay the equipment rental and delivery charges (at no profit to DUST) Your event ends prior to midnight and the DUST crew is able to leave by midnight…if not, then your cost is $15 per DUST employee per hour until they are finished

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60. All student organizations will need to use a University sound/speaker system for all of your on-campus events. This usually includes DUST and IMS equipment and built-in speaker systems, such as at the Buckley Field. The only exception is if you receive a referral from DUST and work with OCA to make sure that any sound equipment coming to campus is supplied by an Insured source – that will also add Drexel to their insurance policy. Contracts and Insurance procedures will be discussed later in this SOOT presentation. 60 Sound Systems

61. 61 Issues and Concerns During Your Event… During Business Hours Catering – (215) 895-2943 Facilities, Security – (215) 895-2520 After Business Hours & Weekends Catering - (215) 895-2943 Public Safety – (215) 895-2222 Creese Student Center, MacAlister Hall, Ross Commons – (215) 895-2515 (Building Manager) All other campus spaces – (267) 349-4317 *keep in mind this number is for when all other resources have been exhausted and in an emergency only.

62. Facilities Management can provide shuttle and charter buses for your event There is a charge to reserve these means of transportation To reserve transportation: http://www.drexel.edu/oca/raf/forms.asp As of May 2010, here is the pricing: $50.00/hour from 8am-5pm $66.00/hour from 5:01pm – 11:59am $66.00/hour on Saturdays $82.00/hour on Sundays and Holidays Charges may apply for cancellations and fuel surcharges Facilities Management Phone Number: 215-895-1700 It is important for you to call them to “confirm” the reservation Alternatives: Yellow and Charter Bus Companies  (See SAFAC website) 62 Drexel University Transportation

63. Events can be held off-campus: (1) in case it can not physically be held on Drexel’s campus and/or (2) with the approval from OCA OCA needs to sign any /all contracts Students should not sign any agreements/contracts on behalf of your organization/event Contracts may also still need to be processed through OCA for certain services, since this is a Drexel University student group event (ie: DJ, inflatable rides, etc…) Student organizations may not hold events at off-campus venues that generate 50.1% or more of its revenue from alcohol (ie: bars, taverns, etc…) Student activity fees (17-account funds) can be used for off-campus events with OCA/SAFAC approval 63 Off-Campus Events/Activities

64. Guidelines for the Korman Quad with Bands or DJs For requests for music/sound in the Korman Quad, approvals will be needed by Event Services on a case-by-case basis Event Services will be able to work with student organizations to determine when are the times during the day that loud music can and can’t be played The times may change each Term, depending on the class schedules of the surrounding buildings After 9pm should be okay on any day 64 Additional Policies

65. On Campus Events http://www.drexel.edu/dbs/conferenceEvent/eventServices/formsEvals/ The Alcohol Policy for On Campus Events is located on the back of the Request form. Off Campus Events No Formal Policy Refer to “hosting events at off campus establishments” You can be held liable for what happens at a formally sponsored Organization event Have FOOD! You decide on how best to spend your funds – come up with a consistent policy 65 Alcohol

66. 66 Student Union Operations (SUO) SUO is here to help make your event a success! Please come to the Information Desk with questions or call the building manager at 215-783-2371. Please do not move furniture around in the rooms. Failure to abide by this may mean an extra charge for your group. Try your best to leave the space just as you found it (i.e. throwing away trash, taking materials with you, etc.) SUO now reserves the Display Case in the Creese Student Center. To make a reservation please fill out the Display Case reservation form http://www.drexel.edu/creesestudentcenter/infodesk/DisplayCaseRequest.pdf.pdf A group can reserve the space for up to two (2) weeks at a time. SUO helps student organizations that would like to place a “donation box or container” to collect items in the Creese Student Center Please go to the Information Desk and fill out a form. Groups can reserve space for two (2) weeks at a time.

67. 67 Flyers Approved All Flyers/posters on campus:   Must be approved and stamped by the Creese Information Desk, also known as Student Union Operations (SUO). Free to all recognized student organizations (outside groups charged $.20 per flier).   Up to 60 flyers can be approved at the information desk at one time All flyers are stamped for 14 days maximum Flyers should not exceed 11” X 18” without permission from SUO Posters can only be placed in the 80 approved posting locations/bulletin boards, which are marked across campus. For further information and to see the policy in it’s entirety please refer to the Student Union Operations web site: http://www.drexel.edu/creesestudentcenter/infodesk/policyforms.html Residential Living (RLO): Residence Halls Can approve around 100 posters for the residence halls. Go to RLO in Towers Hall for the Approval Forms and instructions

68. 68 IV. Resources

69. 69 OCA Websitewww.drexel.edu/OCA OCA Search Engine Org Directory Leadership Resources Recognition Event Planning Policies How to Promote your Org Advisor Section Officer Transition Downloadable Resources and Forms

70. 70 Ways to Promote Your Org …Visit the OCA Website for detailed information The Triangle Posting Policy Residence Halls Poster Maker Display Case Sandwich Boards Get Connected Surveys Activities Unlimited InfoNet (LCD Screens) Daily Digest Drexel One OCA Memos Honors Newsletter Commuter Listserv Fraternity & Sorority Life Listserv

71. OCA has a wide variety of resources to help you to become an effective leader! Tip Sheets! Teambuilding, Officer Transition, Conflict Resolution, etc… PowerPoint presentations Seven Secrets of Success, Military Strategies, etc… Tutorials Officer Transition, Running a Successful Event, etc… Videos (CEO workshops online) Links to world-wide leadership development resources National Organizations Leadership and Character Development websites 71 Virtual Leadership Library

72. 72 Resources for student organization use from OCA… Leadership Assistant Popcorn machines Game show buzzers Helium Human Powered Vehicle Leadership Library Poster printers* Monster games (golf, tennis, etc.) and board games Teambuilding supplies (training workbooks, balls, blindfolds, etc…) Ballot/donation box Large bulletin board/mural paper Sandwich boards/A-frames** Arrow signs with dry-erase Wii Game System

73. 73 More resources for student organization use… Fax machine, scanner, and email ability with SORC Copy Machine 50 free copies per Term, and $.03 per copy after Poster Printer 1 Free per Term, and $5 per poster after More at the SORC … Extra Meeting Rooms for student orgs to reserve !! Multiple Computers – PC and Mac (Graphics software) Color Printer Die cut machine Paper cutter

74. 1. Once recognized, the organization president* must request a student organization computer account by emailing accounts@drexel.edu or 215-895-1958. 2. IRT will confirm with OCA that your organization is recognized. 3. IRT will then walk you through the process for obtaining web space and an email address. *The president of the student organization is personally responsible for the organizations website content and email address. 74 Web Space and Email Address

75. The Space Allocation Committee (SAC) will announce the student office space allocation process for the upcoming fiscal year by Spring Term Student organizations desiring new space or wishing to retain previously assigned space for the new year must fill out and submit an application during the Spring Term timeline with OCA in 215 Creese Organizations will be notified by the end of Spring Term whether or not they have received office space and/or storage space A student organization whose application for re-assignment has been denied, must vacate the space by the end of June or early July Student organizations may move into their new office and/or storage space in July 75 Office and Storage Space

76. Recognized student organizations can submit events to be placed on the calendar by emailing askoca@drexel.edu. Events MUST be submitted at least 1 week in advance! Events MUST be open to all students! In the email include specific details of your event including name of organization, date, start and end time, location, cost, and contact information for the student running the event. 76 OCA’s Event Calendar

77. Advisors can play a valuable and supportive role for your organization We recommend that student leaders meet with their Advisor to determine the most effective role Use the Advisor Role Checklist that can be downloaded from the OCA website (see link below) OCA has also produced a more comprehensive Advisors Manual… so, give it to your Advisor http://www.drexel.edu/oca/so/advisors.asp 77 Advisors

78. The CEO Program is a Leadership Development Series Providing the Skills Needed to Succeed Personally and Professionally Over 120 leadership development workshops are provided each year This is the central way that OCA provides leadership training for student organization’s leaders and members The CEO Program was originally designed for student organizational leaders and members, in order to build and develop student with vital interpersonal and organizational management skills Excellent Organization Certificate: Awarded to student orgs that have 5 or more members earn any individual CEO Certificate in a given year. Orgs earn up to $500. 78 CEO/CEO II Programwww.drexel.edu/OCA/Leadership

79. OCA honors and recognizes the achievements of our Star student leaders, organizations, and professionals on a monthly basis, for making a positive contribution to campus life at Drexel University. We applaud the Star Leaders, Organizations and Professionalsbelieve that their example should be highlighted in the Drexel community. It is our privilege to receive nominations from you – our student leaders http://www.drexel.edu/oca/l/star_leader.asp 79 Star Leaders/Organizations/Professionals

80. Pennsylvania Anti-Hazing Law (1986) – Act 175[P.S.] § 5352 Drexel University Student Handbook: Definition of Hazing: “...any action taken or situation created, intentionally, whether on or off University premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities and situations include paddling in any form, creation of excessive fatigue, physical and psychological shock... or any other such activities, wearing publicly apparel which is conspicuous and not normally in good taste, engaging in public stunts and buffoonery, morally degrading or humiliating games and activities, late work sessions which interfere with scholastic activities… not consistent with the educational institution.” Individuals and/or organization as a whole found in violation of this policy will be subject to disciplinary action. 80 V. Hazing

81. 81 VI. Questions?