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We ain't one-at-a-timin' here. We're MASS communicating!. Successful Site Visits 2011-2012 Alabama Department of Child Abuse and Neglect Prevention Children’s Trust Fund. Please silence cell phones. Questions ?. Staff will also be available for your questions following the presentation.

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We ain t one at a timin here we re mass communicating

We ain't one-at-a-timin' here. We're MASS communicating!


We ain t one at a timin here we re mass communicating

Successful Site Visits2011-2012Alabama Department of Child Abuse and Neglect PreventionChildren’s Trust Fund


Please silence cell phones

Please silence cell phones.


Questions

Questions?

Staff will also be available for your questions following the presentation.


We ain t one at a timin here we re mass communicating

Purpose of a Site Visit

Observe the DCANP funded program “in action” to ensure effectiveness.

Ensure the program is implemented as described in the PY 2011-2012 Grant Application.

Provide technical support.

Provide feedback to funders, elected officials, Federal Government, and DCANP Board.


Who needs to be there

Who needs to be there?

  • Grantee’s Program Manager and other program personnel.

  • Financial Personnel.

  • Executive Director for initial/exit conference.

  • Any interested Board Members.

  • Person responsible for UA-SW data reporting.


Where does the money come from

Where does the Money Come From?

For 2011-2012 DCANP has four competitive funding streams:

  • Traditional Funds – Education Trust Fund (ETF)

  • Children First- Tobacco settlement dollars from the Children First Trust Fund.

  • CBCAP – U. S. Department of Health and Human Services. Title II, Child Abuse Prevention & Treatment Act

  • Temporary Assistance to Needy Families (TANF) – Fatherhood and Healthy Relationship Programs, through a partnership with State DHR.


Traditional funds etf

Traditional Funds(ETF)

  • These state dollars can be used to fund all types of programs that are allowed in the 2011-2012 RFP. (Primarily School-Based and Non-school based/After-school programs).


Children first funds cftf

Children First Funds(CFTF)

  • Tobacco Settlement Dollars

  • Funds primarily At-Risk Youth Programs and Family Support Programs.

  • These private dollars can be used to fund all types of programs that are allowed in the 2011-2012 RFP.


Federal funds

Federal Funds

  • Community Based Child Abuse Prevention (CBCAP): Section 201 of Title II of the Child Abuse Prevention and Treatment Act (CAPTA).

  • TANF: Temporary Assistance to Needy Families, US Dept. of Health and Human Services, in partnership with State DHR (Fatherhood/AFP Programs & Healthy Marriage).


Please see site visit report form svr 1

Please see Site Visit Report (Form SVR-1)


We ain t one at a timin here we re mass communicating

Page 1


Page 1

Page 1

  • Contract number: Obtain a copy of your contract(s). Use contract number on allcommunications, especially email (subject line).

    Example: ETF 2012-601

    CFTF 2012-501

    CBCAP 2012-202

    TANF 2012-101


Page 1 continued

Page 1 (continued)

  • Fiscal Agent?

    • The entity responsible for receiving and disbursing funds. (DCANP Board may limit use of fiscal agent for a specified number of years)

  • Board Stipulations: Do you know your time frame to meet stipulation(s)? DCANP Board stipulations must be met by deadline or within a time frame approved in writing. (All grantees have contract stipulations!)


Program types page 1

Program Types (page 1)

  • Parenting Education and Support

  • Home Visiting

  • Mentoring

  • Public Awareness and Training

  • Respite Care

  • School - Based

  • Non School – Based/ After School

  • TANF: Fatherhood and Healthy Relationships


Changes page 1

Changes - Page 1

  • Division Director: CORRECTIVE ACTION REQUIRED

  • Was previous year’s SVR-1 reviewed?:Yes No

  •  List all recommendations noted: ______

  •  List all corrective actions: ________


Page 2

Page 2

  • I. Program Description

    • Program Goals:

    • Observation Comments: 

    • Compliance with Goals:

    •  Proposed Number of Individuals Served:

    • Number of Individuals Served YTD:

  •      B. If program implemented differs from the program proposed in the Grant Application, fully explain:

    • Any changes must be approved by DCANP Division Director


Pages 2 3

Pages 2 - 3

  • Mandated participation (courts, DHR, JPO, etc.)

  • Non-mandated participation.

  • Attendance – current and historical (sign-in sheets).

  • C. Recruitment, Retention and Follow-up.

    • Follow-up from 2010-2011 Site Visit Report (Corrective Action Plan signed by Board Chair)


Page 3 continued

Page 3 continued

  • II. Program Information

    A. Program Name: ________________

    B. Curriculum/Curricula Used: _____

    • Is the curriculum evidence-based? Yes No

    • Is the curriculum the same as listed in the original application?Yes No

    • Is the curriculum age appropriate for the identified target population?Yes No

  •  Recommendations:     


Page 3 continued1

Page 3 continued

  • III. Program location

    • Consistent with contracted location

    • What day/time is the program conducted?

    • Changes? Notify your field director


Page 4 5

Page 4 -5

  • Confidentiality – written policies

    • Files/Records

    • Participants

  • Mandatory Reporting

  • Statute 26-14-3 Mandatory Reporting: Any mandatory reporter or other person called upon to render aid or medical assistance to any child, when the child is known or suspected to be a victim of child abuse or neglect, shall be required to report, OR cause a report to be made of the same, orally, either by telephone or direct communication immediately, followed by a written report, to a duly constituted authority.

    • Contact DCANP for Technical Training

    • You are a mandated reporter!

  • Parental consent/minors - attach copy of policy to SVR-1


Page 5 vii volunteers

Page 5VII. Volunteers

  • Duties/assignments

  • In-kind Services (RFP Page 14):

    • $20.85 non-professional work

    • Professionals contribute time at their local market rate (example: Psychologist at $80/hr.)

  • Sign-in sheets (what to include - date, signatures, total hours, etc.)


Pages 5 6

Pages 5 - 6

  • VIII. Non-profit Status

  • IRS Form 501 (c) (3):

    • Does the address on the letter reflect current location?

    • Is copy legible?

    • 1 (877) 829-5500 (must be officer and know FEIN, address, and organization name)

  • Board Information:

    • minutes

    • when are meetings held?

    • board attendance

    • paid members? relatives?

    • Current Board List and contact information


Page 6 ix pr marketing fundraising

Page 6IX. PR/Marketing/Fundraising

  • DCANP logos: include on all printed materials paid by DCANP Grant.

    • available on DCANP web site (Kite Guy, PCA, DHR logo for TANF programs)

    • Official COA available. Written request required.

  • Grantee participation in child abuse and neglect awareness programs (Blue Ribbon Campaign, Shaken Baby Syndrome/AHT, CTF/Realtors tag, Pinwheels for Prevention, etc.)

  • Fundraising (funds other than Government grants)


Page 6 continued advocacy with civic and elected officials rfp page 10

Page 6 continuedAdvocacy with civic and elected officials (RFP Page 10):

  • Elected Official Written Notification, Press Release and Media Events, Page 10

    • Each program is required to notify their respective members of the Legislature in their District of all grant awards, car tag and income tax promotions and special events. Invite your State Senator and Representative to visit your program and be recognized for his/her support of DCANP funding for your prevention program. Coordinate the media event with all other DCANP Grantees in the service area, county and/or Congressional District. Mail a copy of the letter of invitation and press release to the assigned DCANP Division Director and DCANP Director. If the Legislator(s) accepts, DCANP will make every effort to have a DCANP Board or Staff member join you to recognize the Legislator(s), and make photographs for the Media. (In July, DCANP will also notify members of the Alabama Legislature of grant awards immediately following the Board’s approval of Program Year 2011-2012 grants.)

  • Press/Media Event- Not just a check presentation.


We ain t one at a timin here we re mass communicating

Page 7


Page 7 required background checks rfp page 4

Page 7 Required Background ChecksRFP Page 4

  • All employees and volunteers having direct contact, care/treatment, or custodial responsibility with children eighteen years of age or younger, as per Alabama Department of Child Abuse and Neglect Prevention (DCANP) – Children’s Trust Fund policy, must have a national criminal background investigation completed prior to working directly with a child under the age of eighteen.  Minimum requirements include:

  •      -National Criminal Search

  •      -National Sex Offender Report

  •      -OFAC Report

  •      -Alabama Statewide Search

  •      -Social Security Trace Hawk

  • The estimated fee for the national criminal background check is $14.00 - $16.00 per individual.  A grant applicant will include funding for each background check in the proposed budget under the line of “Background Check”.


Page 7 background checks continued

Page 7 : Background Checks continued

  • Copy of background check results reviewed during site visit.

  • The fee for the nationwide criminal background check is approximately $15.00 per individual.

  • You select the company


Cash and in kind match

Cash and In-kind Match

Page 8


We ain t one at a timin here we re mass communicating

Pages 9-10

Please complete and sign before the site visit.


Public awareness and fundraising do you have one

Public Awareness and FundraisingDo YOU have one?


Need additional information check the website www ctf alabama gov

Need additional information?CHECK THE WEBSITEWWW.CTF.ALABAMA.GOV


Remember

Remember…

..include your contract number on ALL correspondence.


Finally

Finally

  • All Programs MUST start within 30 days after contract execution unless a later date has been approved in writing by your DCANP Division Director.


We ain t one at a timin here we re mass communicating

How to Contact DCANP:

EMAIL: [email protected]

Phone: (334) 242-5710

Fax: (334) 242-5711

www.ctf.alabama.gov


Questions1

Questions


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