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From time of arrest…

TRAINING. From time of arrest…. TRAINING. TRAINING. …to release from probation. Welcome to OBTS Training!. GROUND RULES. 2. AGENDA. What is OBTS?.

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From time of arrest…

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  1. TRAINING From time of arrest… TRAINING TRAINING …to release from probation

  2. Welcome to OBTS Training!

  3. GROUND RULES 2

  4. AGENDA

  5. What is OBTS? An information system which provides a repository of offender, case, and arrest data from existing Agency criminal justice information systems.

  6. Why was OBTS developed? Investigation and Research One Single Repository Near Real Time Data

  7. Who Uses OBTS? OBTS Main Customers in Government

  8. Current Uses State, Local & Other Law Enforcement Judicial Branch NOTE: Law Enforcement includes DCJ, DOC, Public Defender and Victim Advocate

  9. State of Connecticut (adult) offender data ONLY Examples: Offender classifications Comprehensive case status Profiles on offenders Court criminal histories Arrest data Information regarding probation and parole Offender status What Kind of Data Can I Expect to Find?

  10. NO What Kind of Data is NOT Found? • No National Crime Information Center (NCIC) data • No National Law Enforcement Telecommunications System (NLETS) data • No COLLECT data • No old format rap sheet data • No manual files in Master Name Index (MNI) and Computerized Criminal History (CCH) • No centralized infractions bureau historical data • No historical data from Protective Order Registry (POR) and Paperless Re-Arrest Warrant Network (PRAWN)

  11. Planned Future Uses for OBTS • Inclusion of No Contact Orders – target date TBD • Foreign Orders (Out of State Protection Orders) • Inclusion of Photo/Mug-Shot data and DNA information • Sex Offender Registry (SOR) and Case Notes (Board of Pardons and Parole) are in use, but not currently interfaced with OBTS • The interface to receive Probation and Bail information from CMIS (Case Management Information System) is being planned; currently not in production • The new Sentence and Time Calculation System from DOC is currently being tested

  12. Making OBTS Even More Effective: Providing Notifications to inform authorized agencies of the addition of significant data Providing a mechanism to exchange information between existing criminal justice information systems Enabling future criminal justice information initiatives to integrate with existing CJIS systems Planned Future Uses for OBTS 11

  13. AGENDA 12

  14. How Does the OBTS Collect Data?

  15. What is a CJIS Business Event? … a decision or action that generates “Criminal Justice Enterprise Information” and causes the exchange of information

  16. Judicial Computer Systems: • Criminal and Motor Vehicle System (CRMVS) • Paperless Re-Arrest Warrant Network (PRAWN) • Protection Order Registry (POR) • Centralized Infractions Bureau (CIB) • Case Management Information System (CMIS) (future interface) Judicial Legacy Source Systems

  17. Judicial Legacy Source Systems Judicial Business Events: Examples: • Uniform Arrest Record (UAR) • Misdemeanor /MV Summons, and Complaint (MSC) Arrest • Complaint Ticket Arrest • Charging, Continuance, Re-Arrest, Disposition • Protective, Standing Criminal Restraining, and No Contact Orders • Superior Court Bail Decision, Centralized Infractions Bureau Case Disposition • Adult Probation and Bail Commission Community Supervision • Erasure

  18. State Police Bureau of Identification (SPBI) Master Name Index/Computerized Criminal History (MNI/CCH) Sex Offender Registry (SOR) Connecticut On-Line Law Enforcement Teleprocessing (COLLECT) DPS Computer Systems: DPS Legacy Source Systems

  19. DPS Business Events: DPS Legacy Source Systems Examples: • Uniform Arrest Record (UAR) • Misdemeanor /MV Summons, and Complaint (MSC) Arrest • Complaint Ticket Arrest • Charging, Continuance, Re-Arrest, Disposition • Protective, Standing Criminal Restraining, and No Contact Orders • Centralized Infractions Bureau Case Disposition 18

  20. Sentence and Time Calculation (STC) (currently being tested) Offender Based Information System (OBIS) CaseNotes (of the Board of Pardons and Paroles) DOC Computer Systems: DOC Legacy Source Systems 19

  21. DOC Business Events: DOC Legacy Source Systems Examples: • Pre-Trial, Post-Conviction Incarceration • DOC Release, DOC Community Supervision • DOC Offender Transfer, Escape • Extradition, Death 20

  22. OBTS Data Collection 21

  23. “Who Provides What?” Chart OBTS Overview – Data Source

  24. YOUR Responsibilities: Enter and maintain the highest quality of data in the Legacy Source Systems Enter data in the Legacy Source Systems in a timely manner Be aware of current known issues Ensuring the Integrity of OBTS Data

  25. Matching Exercise Time for Review! Write the appropriate alphabet letter in front of each question.

  26. Question 1 From which state branches or agencies does the OBTS receive offender address information? K. DPS DOC Judicial Branch

  27. Question 2 What is the information system which provides a repository of offender, case, and arrest data from existing agency criminal justice information systems? L. Offender Based Tracking System (OBTS)

  28. Question 3 Give 4 examples of data sources that are not included in OBTS. F. NCIC NLETS COLLECT SOR

  29. Question 4 Give an example of a criminal justice business event. C. Uniform Arrest Record (UAR)

  30. Question 5 True or False? OBTS identifies the source system of all data to the user. D. True

  31. Question 6 True or False? OBTS contains information on juveniles who are detained and/or processed through Juvenile Court. H. False

  32. Question 7 When did OBTS go live? I. July 2004

  33. Question 8 This information is currently not included in OBTS but there are future plans to do so. B. No Contact Orders Photo/Mug Shot Data DNA information

  34. AGENDA 33

  35. Who is Authorized to Use OBTS? OBTS Data is Available to Criminal Justice and Other Agencies, as defined in CGS subsection (b) of section 54-142g State Statutes http://www.cga.ct.gov/2009/pub/chap961a.htm#Sec54-142g.htm 34

  36. Who is Authorized to Use OBTS? 35

  37. Computer System Security What You CanSee and Access Defined by Statutes Your Job Role =

  38. Security Levels: “Who Can See What” Chart

  39. OBTS Case Types

  40. Who Can See What? Access vs. Dissemination: There’s a Difference! IT Support OBTS

  41. Security Procedures • Use OBTS on COLLECT-Certified Workstations! • For Non-COLLECT Certified Workstations, do the following: • Complete a CJIS-2 Security Compliance Assessment Form and submit to the CJIS Support Group • When approved, complete a CJIS-3 Security Compliance Certification Form and submit to the CJIS Support Group For Forms and Instructions:See the CJIS Portalhttp://www.cjis.ct.gov

  42. 3 Rules Regarding Access and Dissemination of OBTS Data • Must be for criminal justice and/or law enforcement purposes only. • Must be accessed/disseminated only for the performance of your job duties. • Access and dissemination of OBTS data must be in accordance with your Agency’s existing policies.

  43. Personal Use or Curiosity Private Investigation Work Personal Profit or Gain NO It’s the LAW! OBTS Users must not perform queries for: Under no circumstances can OBTS data be used for: • Private investigators • Freedom of Information Act (FOIA) requests • Other State or Municipal Agencies (if not in the performance of your job duties) • The Public (if not in the performance of your job duties) • Volunteer Agencies or Organizations, such as school or sport-affiliated organizations, etc. 42 CGS Sections 29-11 through 29-16, 53, 54

  44. What Do You Think Happened? The individual was terminated and criminally prosecuted.

  45. What Do You Think Happened? The individual was terminated, arrested, and criminally prosecuted.

  46. What Do You Think Happened? The individual was verbally reprimanded and a letter placed in their employment file.

  47. Audit Trails 46

  48. NO Proposed Sanctions for Misuse • 1st Offense: Agency imposes penalties • 2nd Offense: 30-day suspension of OBTS access • 3rd Offense: Termination of OBTS access rights; can be reinstated upon successful appeal to CJIS Governing Board NOTE: Offenses can result in criminal charges. Agencies can impose greater penalties than those indicated.

  49. AGENDA 48

  50. How to Use OBTS Demonstration 49

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