Preparing and submitting your research proposal
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How Your Research Administration Team Supports You From Start to Finish Michelle Melin-Rogovin, Manager of Research Administration Research Administration Services. Preparing and Submitting Your Research Proposal. Your Team: Who Do You Ask for What Kind of Help?. Department Staff

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Preparing and Submitting Your Research Proposal

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How Your Research Administration Team Supports You From Start to Finish

Michelle Melin-Rogovin, Manager of Research Administration

Research Administration Services

Preparing and Submitting Your Research Proposal


Your Team: Who Do You Ask for What Kind of Help?

  • Department Staff

    • The department staff who know your research idea, who will help you to assemble aspects of the proposal while you are on service.

  • Research Administration Services

    • The research administrators who will work with you and department staff to assemble and submit the proposal correctly and on time to OSR.

  • Office of Sponsored Research

    • The central office team who will review your proposal and approve it to be submitted on behalf of the university to the sponsor.


The Process: Where Do You Begin and How Long Does It Take?

  • Submit and receive approval from EM Research Committee.

    • Approval should be received a minimum of 6-8 weeks prior to sponsor deadline if Federal sponsor, possibly longer if subcontracts are involved with proposal.

  • Research Administration Services is contacted about your proposal (Michelle Melin-Rogovin or CatieHor).

    • Recommend setting up a meeting to review your proposal idea, elements involved and timeline ASAP.


The Process: Part 2

  • The Plan

    • We set up a plan involving your staff and our team

    • Analyze the RFA, assign work and follow up

    • RAS manages the process

      • Anticipates complications early

      • Communicates with PI and staff often

      • Keeps on top of deadlines

      • Communicates with OSR and ensures timely submission

    • Bottom Line – You will be assigned an RA who will work with you from start to finish.


Deadlines

  • What We’re Managing Together

    • Subcontracts from other universities or institutions require approvals from the institution of origin and NU – adds 1-2 weeks

    • OSR requires 5business days for approval of proposal material

      • Science has to be submitted 2 business days prior to due date.

    • The New InfoEd System adds a layer of uncertainty that is still being worked out.

    • Bottom line: Subtract 8-9 days from the due date of your proposal and that is when it needs to be finished; if you have a subcontract planned, identify it early.


Our Ultimate Goal


How Does it All Get Done?

Investigator

  • Research Plan

    • Works with department staff to get information about program to formulate

  • Refine working budget with RA and continue to focus on research plan and supporting research documents

  • Checks in with Research Administrator with questions on research plan

  • Adds language to budget justification (or provides language)

Research Administrator

  • Takes research plan and develops budget for PI to review and approve; can draft budget justification for PI to add language.

  • Develops administrative shell for application, uploads and requests initial review from OSR. Incorporates comments.

  • Follows the development of the research plan and adjusts budget accordingly

  • Provides input to PI about allowable costs and special conditions of RFA


How Does it All Get Done?

Investigator

  • Works with department staff to assemble required materials

  • Alerts RA to any changes in budget or scope as the research plan is finalized.

  • Asks questions regarding RFA to RA

  • Keeps on deadline and encourages department staff to as well

RA

  • Provides boilerplate information to PI about application or reviews written material

  • Can ask OSR information or refer PI to OSR if there are questions about the application

  • Continues to remind PI about deadlines, all required scientific components


How Does it All Get Done?

Investigator

  • Reviews and approves final budget and budget justification.

  • Sends final documents to RA to be uploaded into application program.

RA

  • Provides final budget for approval, receives comments and uploads final budget.

  • Finalizes justification based on final research plan.

  • Reviews all final documents for guideline specifications and format.

  • Upload all documents and send to OSR.


How Does it All Get Done?

Investigator

  • Reviews comments from OSR, approves changes, and OK’s to send to sponsor.

  • PI follows validation process in Commons and works with OSR to follow the process to receive a final validation.

RA

  • Receives second round of comments from OSR, makes revisions and reviews with PI.

  • Uploads edited documents, provides PI’s OK, application is requested to send to sponsor and OSR sends.

  • RA receives validation and sends to PI.


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