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How Your Research Administration Team Supports You From Start to Finish Michelle Melin-Rogovin, Manager of Research Administration Research Administration Services. Preparing and Submitting Your Research Proposal. Your Team: Who Do You Ask for What Kind of Help?. Department Staff

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Preparing and submitting your research proposal

How Your Research Administration Team Supports You From Start to Finish

Michelle Melin-Rogovin, Manager of Research Administration

Research Administration Services

Preparing and Submitting Your Research Proposal


Your team who do you ask for what kind of help
Your Team: Who Do You Ask for What Kind of Help? Start to Finish

  • Department Staff

    • The department staff who know your research idea, who will help you to assemble aspects of the proposal while you are on service.

  • Research Administration Services

    • The research administrators who will work with you and department staff to assemble and submit the proposal correctly and on time to OSR.

  • Office of Sponsored Research

    • The central office team who will review your proposal and approve it to be submitted on behalf of the university to the sponsor.


The process where do you begin and how long does it take
The Process: Where Do You Begin and How Long Does It Take? Start to Finish

  • Submit and receive approval from EM Research Committee.

    • Approval should be received a minimum of 6-8 weeks prior to sponsor deadline if Federal sponsor, possibly longer if subcontracts are involved with proposal.

  • Research Administration Services is contacted about your proposal (Michelle Melin-Rogovin or CatieHor).

    • Recommend setting up a meeting to review your proposal idea, elements involved and timeline ASAP.


The process part 2
The Process: Part 2 Start to Finish

  • The Plan

    • We set up a plan involving your staff and our team

    • Analyze the RFA, assign work and follow up

    • RAS manages the process

      • Anticipates complications early

      • Communicates with PI and staff often

      • Keeps on top of deadlines

      • Communicates with OSR and ensures timely submission

    • Bottom Line – You will be assigned an RA who will work with you from start to finish.


Deadlines
Deadlines Start to Finish

  • What We’re Managing Together

    • Subcontracts from other universities or institutions require approvals from the institution of origin and NU – adds 1-2 weeks

    • OSR requires 5business days for approval of proposal material

      • Science has to be submitted 2 business days prior to due date.

    • The New InfoEd System adds a layer of uncertainty that is still being worked out.

    • Bottom line: Subtract 8-9 days from the due date of your proposal and that is when it needs to be finished; if you have a subcontract planned, identify it early.


Our ultimate goal
Our Ultimate Goal Start to Finish


How does it all get done
How Does it All Get Done? Start to Finish

Investigator

  • Research Plan

    • Works with department staff to get information about program to formulate

  • Refine working budget with RA and continue to focus on research plan and supporting research documents

  • Checks in with Research Administrator with questions on research plan

  • Adds language to budget justification (or provides language)

Research Administrator

  • Takes research plan and develops budget for PI to review and approve; can draft budget justification for PI to add language.

  • Develops administrative shell for application, uploads and requests initial review from OSR. Incorporates comments.

  • Follows the development of the research plan and adjusts budget accordingly

  • Provides input to PI about allowable costs and special conditions of RFA


How does it all get done1
How Does it All Get Done? Start to Finish

Investigator

  • Works with department staff to assemble required materials

  • Alerts RA to any changes in budget or scope as the research plan is finalized.

  • Asks questions regarding RFA to RA

  • Keeps on deadline and encourages department staff to as well

RA

  • Provides boilerplate information to PI about application or reviews written material

  • Can ask OSR information or refer PI to OSR if there are questions about the application

  • Continues to remind PI about deadlines, all required scientific components


How does it all get done2
How Does it All Get Done? Start to Finish

Investigator

  • Reviews and approves final budget and budget justification.

  • Sends final documents to RA to be uploaded into application program.

RA

  • Provides final budget for approval, receives comments and uploads final budget.

  • Finalizes justification based on final research plan.

  • Reviews all final documents for guideline specifications and format.

  • Upload all documents and send to OSR.


How does it all get done3
How Does it All Get Done? Start to Finish

Investigator

  • Reviews comments from OSR, approves changes, and OK’s to send to sponsor.

  • PI follows validation process in Commons and works with OSR to follow the process to receive a final validation.

RA

  • Receives second round of comments from OSR, makes revisions and reviews with PI.

  • Uploads edited documents, provides PI’s OK, application is requested to send to sponsor and OSR sends.

  • RA receives validation and sends to PI.


We re here to help you focus on research clinical care
We’re Here To Help You Focus On Start to FinishResearch & Clinical Care


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