Are you protected with the necessary tools to run your rental business efficiently?
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Are you protected with the necessary tools to run your rental business efficiently? PowerPoint PPT Presentation


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Are you protected with the necessary tools to run your rental business efficiently?. Press Enter For Next Slide. Do you feel locked out of operating your business more efficiently because of your computer system?. Press Enter For Next Slide. Press Enter For Next Slide.

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Are you protected with the necessary tools to run your rental business efficiently?

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Are you protected with the necessary tools to run your rental business efficiently

Are you protected with the necessary tools to run your rental business efficiently?

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Are you protected with the necessary tools to run your rental business efficiently

Do you feel locked out of operating your business more efficiently because of your computer system?

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Genisys software can link your business together under one complete computer system

Genisys Software can link your business together under one complete computer system.

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Order processing

Order Processing

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Are you protected with the necessary tools to run your rental business efficiently

Main Menu

Drop down menu allows even quicker navigation to any area of the software.

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Are you protected with the necessary tools to run your rental business efficiently

One screen in Order Processing will allow you to choose

from several different “modes” of operation.

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Are you protected with the necessary tools to run your rental business efficiently

The optional Drivers License Scanner automatically fills in the customers information and stores the image in the customer file.

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Are you protected with the necessary tools to run your rental business efficiently

Authorized Users can be added for each customer to help protect your customers business,

and this information will print on the contract. The Drivers License option can also be used

to help identify any employee who is renting under that particular account.

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Are you protected with the necessary tools to run your rental business efficiently

The Ship-To / Job Site Address is a way to keep valuable information about job

sites while allowing your rental business to be protected for possible lien rights, assist in

mapping deliveries, and set tax codes by job site.

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Are you protected with the necessary tools to run your rental business efficiently

The Order Header allows you to enter important information about the rental from

length of rental, job location, delivery information and the option of the copying an

old or existing invoice to online mapping, plus much more…

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Are you protected with the necessary tools to run your rental business efficiently

The Order Lines window gives you the ability to add Rental Equipment, Merchandise & Parts on one screen and in any order you desire.

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Are you protected with the necessary tools to run your rental business efficiently

The Order Line window also allows you to add or view important

messages pertaining to each piece equipment that you select.

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Are you protected with the necessary tools to run your rental business efficiently

Screen Messages can be modified to add any manufacturers specifications or general information on the item and can also be used to prompt the employee to ask questions about related rental or sales items. This will not print on the contract.

Contract Line Message screen will allow you to add on additional information. This will print underneath the selected equipment on the quote, reservation, rental contract or sales invoice.

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Are you protected with the necessary tools to run your rental business efficiently

AlphaRENTAL will allow you to add multiple payments of any type (cash, check,

credit card, coupon, etc.) to any transaction in the Payments screen.

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Are you protected with the necessary tools to run your rental business efficiently

View running history of payments that have been applied for that transaction.

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Are you protected with the necessary tools to run your rental business efficiently

Rental return screen displays the actual time the contract was open. You have the ability to generate a partial return on equipment while leaving an invoice open for the remaining items and you can charge for broken or missing items all from the same screen.

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Are you protected with the necessary tools to run your rental business efficiently

Message’s can be set to display reminders from hour meter to fuel usage.

Example of how the message reminders can help generate more revenue for your business. Overage on hours will then pro-rate, charging for cleaning if returned excessively dirty and charging for fuel used.

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Are you protected with the necessary tools to run your rental business efficiently

Payments on the Return screen will display what type of payment was received and when it was received.

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Dispatch

Dispatch

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Are you protected with the necessary tools to run your rental business efficiently

Order Header screen showing new “Dispatch / F7” button that is available in the Delivery / Pickup area. This allows you to see what other orders are being delivered or picked up that day, so you can make sure you are able to get the inventory to the customer on time and not over-promise your capabilities.

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Are you protected with the necessary tools to run your rental business efficiently

This is the new “Dispatch” screen that shows your delivery trucks and any orders on the day you are looking at. Please note the “Toggle / F9” button that let’s you toggle between your delivery trucks or your crew for scheduling.

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Are you protected with the necessary tools to run your rental business efficiently

If you then select one of the orders from the prior screen, you can enter the estimated travel time and time needed on site to unload & setup or tear down & re-load truck; and then designate who you is going to be the truck driver and any crew members that are going to accompany the driver. The dispatch module will alert you of any overlaps with either truck schedules or crew schedules so that you are aware of them prior to anything causing problems.

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Are you protected with the necessary tools to run your rental business efficiently

Now that the job has been scheduled (from prior page) you can see how it shows up on the time schedule above. Colors are used to designate time in transit or on site, for each truck on each date. Orders are shown on the bottom of the screen and designated by color (on the left side of each order) if they have been scheduled on a specific truck.

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Are you protected with the necessary tools to run your rental business efficiently

Example of how the “Toggle / F9” button can change from your delivery trucks to your actual crew of drivers.

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Are you protected with the necessary tools to run your rental business efficiently

Although the red cells would indicate a “Overlap – Warning”, this feature will show that your trucks can still be scheduled to make multiple deliveries or pick up’s all on the same trip.

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Are you protected with the necessary tools to run your rental business efficiently

Not only Reservations or Rental Contracts but Sales Invoices and

Work Orders can all be scheduled on the Dispatch Module, plus you have the ability to scroll all of your orders and select them by delivery time or pick up time etc..

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Are you protected with the necessary tools to run your rental business efficiently

With just a click of the mouse, you can easily move to the next day, next week or go back to a particular day. Having this ability will help in staffing just the right amount of drivers needed plus will help keep your business in D.O.T. compliance.

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Equipment file

Equipment File

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Are you protected with the necessary tools to run your rental business efficiently

The Rental Equipment File gives you the flexibility to view or change important

information about your equipment with just a click of the mouse or the keyboard.

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Are you protected with the necessary tools to run your rental business efficiently

Each rental item can be customized to have different rates and you have the

ability to set up how you want to charge from a minimum to monthly charge.

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Are you protected with the necessary tools to run your rental business efficiently

With the interface to Qualcomm’s GlobalTRACS, Genisys can now automatically retrieve equipment meter readings, and provide you with the exact location of your equipment via a Virtual Earth™ mapping screen.

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Are you protected with the necessary tools to run your rental business efficiently

The Rental Equipment File gives you valuable information from the

purchase date, unit cost, selling price, to the profitability of that item.

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Are you protected with the necessary tools to run your rental business efficiently

Several types of depreciation methods

Your depreciation schedule can be set for up to 30 years.

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Are you protected with the necessary tools to run your rental business efficiently

Example of Straight Line Depreciation rate per year as a percent.

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Are you protected with the necessary tools to run your rental business efficiently

Rental Equipment File allows you to set up 10 maintenance

schedules on each piece of equipment.

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Are you protected with the necessary tools to run your rental business efficiently

Rental Equipment File gives you a breakdown of revenue

and turns per month on the selected equipment.

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Are you protected with the necessary tools to run your rental business efficiently

A detailed copy of the work order that was selected

Rental Equipment File shows you repair history on one

page without sorting thru work orders.

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Are you protected with the necessary tools to run your rental business efficiently

Rental History will give you a breakdown of the rental history by customer, date, revenue and contract with full drill down ability to see entire original rental transaction.


Work orders

Work Orders

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Are you protected with the necessary tools to run your rental business efficiently

This listing will show internal, warranty and customer work orders. You can control what will display in the W.O. Listing Criteria tab page.

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Are you protected with the necessary tools to run your rental business efficiently

Work Order Processing enables you to keep track of repair cost to your equipment

and have the ability to charge customers for any repair or process a warranty

claims plus set up to 10 maintenance schedules on each piece of equipment.

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Are you protected with the necessary tools to run your rental business efficiently

Plus you have the ability to allocate charges to another branch for that repair.

You can add an unlimited number of segments to a work order such as internal charges, rental return check outs to warranty work all on the same work order.

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Are you protected with the necessary tools to run your rental business efficiently

Example of drill down ability to view the parts for that segment of the work order

Work Order Processing will give you a quick

breakdown of expenses by selecting any of the tabs above.

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Are you protected with the necessary tools to run your rental business efficiently

Labor hours are tracked by Tech ID and adjust hours

for Regular, Overtime & Double Time rates.

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Are you protected with the necessary tools to run your rental business efficiently

Availability Screen

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Are you protected with the necessary tools to run your rental business efficiently

Rental rates can be quickly quoted with Tax and Damage Waiver.

Availability Screen allows you to search for an item by either description,

category, unit #, manufacturer and part #, store #, etc.

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Are you protected with the necessary tools to run your rental business efficiently

Each rental item can be customized with a Picture and a Kit if desired.

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Are you protected with the necessary tools to run your rental business efficiently

An example of how a picture will be displayed.

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Are you protected with the necessary tools to run your rental business efficiently

An example of the Kit Information

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Are you protected with the necessary tools to run your rental business efficiently

Store Control

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Are you protected with the necessary tools to run your rental business efficiently

Set store hours for each day of

the week and have the flexibility

to set up Overnight Rates.

Store Control File gives you the flexibility to set up

your system that best fits your business.

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Are you protected with the necessary tools to run your rental business efficiently

Select how you charge after due date & time and it will pro-rate rental rates

Another example of the ability to set up your system so that it

operates your business in the manner that you select.

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Are you protected with the necessary tools to run your rental business efficiently

Set requested deposit by percent amount, grace periods, set rental days

in a week, damage waiver percentage amount and much more…

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Are you protected with the necessary tools to run your rental business efficiently

Customize your contracts to show important information to your customers like Damage Waiver percent, Credit Terms and Estimate of Rental Charges.

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Are you protected with the necessary tools to run your rental business efficiently

The Store Control File gives you the ability to set up how and where your contracts will print, also to set up tax codes, finance charges & other taxable income.

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Are you protected with the necessary tools to run your rental business efficiently

Daily Store Totals

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Are you protected with the necessary tools to run your rental business efficiently

Daily Store Totals show revenue for any specific time frame broken down by Revenue Department & Time. Shows number of transactions by each order type and how many new customers you added that day.

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Are you protected with the necessary tools to run your rental business efficiently

Daily Store Totals gives you the number of transactions per hour plus

the breakdown of revenue in that time period. This helps you determine

store staffing needs in the future based on past operating results.

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Are you protected with the necessary tools to run your rental business efficiently

Display the number of contracts and revenue generated by the hour.

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Are you protected with the necessary tools to run your rental business efficiently

Customer Maintenance

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Are you protected with the necessary tools to run your rental business efficiently

In the Customer File main page you have the ability to set up accounts with contact name, account type(s), set credit limits and assign a salesperson to this account and much more…

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Are you protected with the necessary tools to run your rental business efficiently

Screen Messages can be added

to the Accounts Receivable Screen.

Screen Messages can be added

to the Accounts Payable Screen also.

Contract Messages will appear

once customer is selected.

Three types of messages on each customer can be maintained if desired.

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Are you protected with the necessary tools to run your rental business efficiently

Customer File gives you the option of setting discount percentages, tax, insurance

certifications, P.O. and Job Location requirements. Plus you can set up the

“Open Order Fax” that will automatically fax open orders right to their office.

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Are you protected with the necessary tools to run your rental business efficiently

The phone log in the Customer File will give you a running

history of calls made to customer all on one screen.

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Are you protected with the necessary tools to run your rental business efficiently

The A/R Summary in the Customer File gives you balance on account, average days to pay, account start date, last payment and a Sales / Payment Summary. Also gives you a Sales Summary broken down to M-T-D, Y-T-D and Lifetime with Transaction Totals.

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Are you protected with the necessary tools to run your rental business efficiently

The A/R Transaction in the Customer File will displayall open A/R

transactions and payments made by this customer with drill down ability.

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Are you protected with the necessary tools to run your rental business efficiently

A complete list of all open quotes, reservations and rental contracts for this customer.

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Are you protected with the necessary tools to run your rental business efficiently

AlphaRENTAL is a comprehensive, powerful software package that manages all aspect of a rental, sales, and service business. Our flexible computer systems are ideal for rental companies of any size and structure. Most importantly, AlphaRENTAL is extremely easy to use.

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Are you protected with the necessary tools to run your rental business efficiently

Standard and Optional Features

Complete Inventory Management Single and Multi-Store Locations

Fully Integrated Accounting Module Accounts Receivable

Maintenance/Service Department Party/Special Event Features

Purchase Orders Fax and E-Mail Integration

Credit Card Software Drivers License Information Technology

Radio Frequency Technology Equipment Warning Sheet System

These are just a few reasons to consider Genisys Software as one of your business partners. We have some of the latest innovations in the rental software like Touch Screens, Automated Delivery Mapping, real time Web Reservations from your website, Real Time Smart Phoneinterface and integrations with GlobalTRACS by Qualcomm and PartSmart.

Visit our web site at www.genisys-software.comfor the latest innovations.

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Are you protected with the necessary tools to run your rental business efficiently

For your complete computer system for your

Rental, Sales and Service business - contact

Genisys Software to schedule a demonstration

of our software.

(800) 233-4095

www.genisys-software.com

8451 Xerxes Avenue North Minneapolis, MN 55444

Local 763.391.6133 ∙ Fax 763.391.7677

8723 N. Narrows Road Marshall, IN 47859

Local 765.597.2169

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