Presented by amanda chau c s assistant
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C. &. S. Presented by Amanda Chau C&S Assistant. C&S Funding. C. &. S. How much will I get? How to apply for funding? How does C&S process funding? Common issues Q&A. Funding overview. C. &. S. Clubs and societies Up to $4000 annually Faculty clubs

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C&S Funding

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Presented by amanda chau c s assistant

C

&

S

Presented by Amanda Chau

C&S Assistant

C&S Funding


Funding overview

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&

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How much will I get?

How to apply for funding?

How does C&S process funding?

Common issues

Q&A

Funding overview


Annual caps

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  • Clubs and societies

    • Up to $4000 annually

  • Faculty clubs

    • Up to $4000 annually + $3 per ACH in faculty

  • College clubs

    • See Louise Anthony, Programs Manager

  • Revue clubs

    • See Alice Workman, ACCESS Co-ordinator

Annual Caps


Funding categories

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  • Event Funding

    • Event

    • Accommodation

  • Other Funding

    • Other Funding

      • Printing/Publishing

      • Postage/ Locker hire

      • T-shirts

    • Capital Expenditure Form

Funding categories


Events budget

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  • What are the costs associated with my event/ activity?

  • How will all the costs be met?

  • Has a budget been prepared for the event?

  • Could I have a sponsor to cover some of the costs of the event?

  • Will the USU help fund this event?

Events Budget


Event funding

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Non Major

Cap per ACH

Major

Cap per ACH

USU Catered

$6.00

USU Catered

$10.00

Access Benefits Partner Catered

$5.00

Access Benefits Partner Catered

$8.00

Externally Catered/Not Catered

$4.00

Externally Catered/Not Catered

$6.00

Event Funding

Funding per ACH = Lowest Non ACH $ - Highest ACH $

(Up to the Relevant Cap)‏


Event funding1

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Ticket Price

Access

Other

Funding Received

All

Free

$2

$2

Ticket Price

Access

Other

Funding Received

Member

$25

N/A

Difference greater than cap, so $8

Non-Member

$30

$40

Event Funding

You will be funded the difference between the highest Access Card Ticket Price and the lowest Non-Access Card Ticket Price.

Funding per ACH = Lowest Non ACH $ - Highest ACH $

(Up to the Relevant Cap)‏

Example 1:

On campus, USU catered, non-major event

Example 2:

Off campus, Access partner catered, major event

Activity


Reminder

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  • Differential ticket pricing = funding

  • ‘Free for all’ events = no funding

Reminder!


How do i apply for funding

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  • Online Pre-event submission

    • Web ID

    • 2010 Access ID (update with C&S staff)

  • Paper Post-event applications

  • Paper Joint Event Applications

    • Joint Pre-Event

    • Joint Post Event

  • Paper Accommodation Applications

    • Accommodation Allowance Pre-Event

    • Accommodation Allowance Post-Event

How do I apply for Funding?


Online pre event form

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Online Pre-Event Form


C s funding

Type your club ID here

Type your Access ID here

  • http://www.usuonline.com/cnsonline

    • Skip to next section


C s funding

You must type something in the “Category” field

NOTE: Do not use hyphens.

Always use whole numbers, e.g. “0”, “1.50”


Submitting post event forms

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  • Use the Post event forms available on www.usuonline.com OR from outside the C&S office on the little table.

Submitting Post Event forms


Post event forms

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Post Event forms

640

358


Ticket pricing examples

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Difference calculated from “Food and drink” category = up to $5 funding

Difference calculated from “Attendees” category = up to $5 funding

Ticket Pricing examples


Joint event funding

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  • Same as for normal Event funding

  • Cap for event overall

    • Number of clubs x normal Event cap

  • Submission deadlines (paper)

    • Same as for normal Event funding

Joint Event Funding


Accommodation funding

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  • Venue hire

  • Catering

    • 1 application per calendar year.

    • 1 Event funding application per day of camp/ conference.

    • Camp Event Funding - differential pricing.

  • Submission deadlines (paper)

    • Pre event: at least 2 days prior

    • Post event: within 14 days of the event

ACCOMMODATION Funding


Other funding

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  • Photocopying, Printing, Publishing & Websites

  • Postage & Letterboxes

  • T-Shirts

  • Capital Expenditure

    • Submit “Other Funding/ CAPEX form”

      • Separate form for each application

      • Submission deadline: Within the calendar year

  • O-Week Funding

    • Submit “O-Week Funding form”

Other Funding


Common issues with forms

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  • Incomplete forms

    • Missing details

  • Ticket pricing

    • Set differential pricing

  • USU logo

  • Unacceptable receipts

  • Late submissions

    • COMPLETE forms, submit by deadline set by Office

Common Issues with forms


Incomplete forms

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  • Fill in ALL the fields for the event details

  • Licensee numbers

  • Events with food and drinks are catered events

  • Check the DATES!!

  • Provide promotional material/ T-shirt designs

  • Sign it!

Incomplete forms


Usu logo

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  • The USU is a sponsor of your society.

  • Running a club is like running a business.

  • Remember to submit your T-shirt designs with your funding application

USU Logo


Receipts

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  • Must be in $AU

  • Must be legible

  • According to Australian tax laws, receipts MUST have:

  • 1. Tax invoice

  • 2. ABN number

  • 3. Company name

  • 4. Description of goods purchased/ services provided

  • 5. Date of purchase

  • 6. Total cost

Receipts


Receipts1

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  • No Invoice available?

  • In advance have a letter that is a receipt.

  • To be signed by the supplier of the service you are paying.

Receipts


Receipts2

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Receipts

Show the currency conversion on

the date you paid.


Receipts3

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Receipts

  • According to Australian tax laws:

  • Tax invoice

  • Company name

  • ABN number

  • Description of goods purchased/ services provided

  • Date of purchase

  • Total cost

  • At a minimum these are required on a receipt


Naughty receipts

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Naughty Receipts

Person’s name

Person’s name


C s processing

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C&S Processing


Office processing

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  • C&S Office receives between 30-100 funding applications a day during semester.

  • C&S Office Assistants process between 50 - 120 pay requests per week during semester.

  • Accounts office manually input all these requests in order to pay them.

  • University Accounts only makes payments on Thursdays.

  • This process is currently being streamlined

Office Processing


C s funding

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  • Ensure one person is responsible for submitting funding forms.

    • Executive members only

  • Submit forms as soon as you know the details of the event.

  • To speed up the process, ensure you include ALL the relevant information!!

Tips


C s funding

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  • How much to reimburse?

    • The FULL cost

  • What if the expense wasn’t approved prior to spending?

FAQ


Remember

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  • The TREASURER is your Monopoly bank.

  • C&S Staff are not omniscient. Tell us asapwhen you have problems!

  • REMEMBER!


    Takeaway points

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    • REFER to the Handbooks if in doubt

    • BUDGET for your events over the year

    • CHARGE differential pricing

    • Always COLLECT receipts.

    • Submit COMPLETE forms

    • ACKNOWLEDGE USU as a sponsor

    Takeaway Points


    Any questions

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    • Check the Handbooks and Regulations!

    • Visit the C&S Office

      • Monday-Thursday, 9am – 5pm

      • Friday, 10am – 2pm

    • Email us: [email protected]

    ANY Questions


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