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Arrangement and Description: Processing, Arrangement and Preservation . Angelique Schuler LIS 775. Definitions. Archive:

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Arrangement and description processing arrangement and preservation

Arrangement and Description: Processing, Arrangement and Preservation

Angelique Schuler

LIS 775


Definitions
Definitions Preservation

  • Archive:

    Technically refers to the permanently valuable records received and accumulated by formal organization such as governments, business, and nonprofit organizations in the process of conducting their daily business.

Why are archives not just old records?

Archives provide evidence of a person or organization’s activity. Age of an item does not mean that it is or is not an archive.


Definitions cont
Definitions (Cont.) Preservation

  • Manuscript group or Collection:

    • generally is used to represent the organic collectivity of records created, accumulated, assembled or used by a person, family [or an organization]

  • Provenance:

    • records should be maintained according to their origin and not “intermingled” with those of another provenance– that is those created by another person or agency

  • Original Order:

    • keeping records in the order in which they were kept by the person or organization that created, accumulated, assembled or maintained them


Original order and provenance
Original Order and Provenance Preservation

Why are the concepts of original order and provenance important to understanding and organizing archives?


Definitions cont1
Definitions (Cont.) Preservation

  • Context:

    • is the conditions under or during which records were created – a historical era, a social milieu

  • Arrangement:

    • the process of organizing materials with respect to their provenance and original order, to protect their context and to achieve physical and intellectual control over the materials

  • Description:

    • the creation of an accurate representation of a unit of archival materials by the process of capturing, collating, analyzing and organizing information that serves to identify archival materials and explain the context and records system(s) that produce it


Arrangement and description
Arrangement and Description Preservation

Why is it important to arrange and describe archival material in a uniformed way?


Arrangement and description1
Arrangement and Description Preservation

What are the five levels of arrangement?


Disrespecting original order
Disrespecting Original Order Preservation

  • Frank Boles’ article explains some of the arguments against original order; please state an argument that challenged your own thinking about this issue.

  • Kenneth Duckett

  • Lucile Kane

  • Ruth Bordin

  • Robert Warner


Disrespecting original order1
Disrespecting Original Order Preservation

What are the two specific reasons are responsible for maintaining the idea of original order; what are they and why are they important?

Practical

Theoretical


Processing
Processing Preservation

ARCHIVISTS

USERS

DONORS


Processing1
Processing Preservation

What are the four specific steps that help archivists process collections?

  • Arrangement

  • Description

  • Preservation

  • Screening


Processing2
Processing Preservation

Why are these four steps important?


Processing3
Processing Preservation

How is processing different due to new technologies? Is it easier or harder?


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