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Arrangement and Description: Processing, Arrangement and Preservation . Angelique Schuler LIS 775. Definitions. Archive:

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Arrangement and description processing arrangement and preservation

Arrangement and Description: Processing, Arrangement and Preservation

Angelique Schuler

LIS 775



  • Archive:

    Technically refers to the permanently valuable records received and accumulated by formal organization such as governments, business, and nonprofit organizations in the process of conducting their daily business.

Why are archives not just old records?

Archives provide evidence of a person or organization’s activity. Age of an item does not mean that it is or is not an archive.

Definitions cont

Definitions (Cont.)

  • Manuscript group or Collection:

    • generally is used to represent the organic collectivity of records created, accumulated, assembled or used by a person, family [or an organization]

  • Provenance:

    • records should be maintained according to their origin and not “intermingled” with those of another provenance– that is those created by another person or agency

  • Original Order:

    • keeping records in the order in which they were kept by the person or organization that created, accumulated, assembled or maintained them

Original order and provenance

Original Order and Provenance

Why are the concepts of original order and provenance important to understanding and organizing archives?

Definitions cont1

Definitions (Cont.)

  • Context:

    • is the conditions under or during which records were created – a historical era, a social milieu

  • Arrangement:

    • the process of organizing materials with respect to their provenance and original order, to protect their context and to achieve physical and intellectual control over the materials

  • Description:

    • the creation of an accurate representation of a unit of archival materials by the process of capturing, collating, analyzing and organizing information that serves to identify archival materials and explain the context and records system(s) that produce it

Arrangement and description

Arrangement and Description

Why is it important to arrange and describe archival material in a uniformed way?

Arrangement and description1

Arrangement and Description

What are the five levels of arrangement?

Disrespecting original order

Disrespecting Original Order

  • Frank Boles’ article explains some of the arguments against original order; please state an argument that challenged your own thinking about this issue.

  • Kenneth Duckett

  • Lucile Kane

  • Ruth Bordin

  • Robert Warner

Disrespecting original order1

Disrespecting Original Order

What are the two specific reasons are responsible for maintaining the idea of original order; what are they and why are they important?










What are the four specific steps that help archivists process collections?

  • Arrangement

  • Description

  • Preservation

  • Screening



Why are these four steps important?



How is processing different due to new technologies? Is it easier or harder?

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