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How to Do Screen presentations - PowerPoint PPT Presentation

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Introduction to Screen Presentations CO110E Bryn Jones UNDA 2000 Part 3 How to do Screen Presentations Making a presentation in Powerpoint Note: There are numerous versions of Powerpoint in use and they vary in the way the name functions and which menu they are in.

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Introduction to Screen Presentations CO110E

Bryn Jones



Part 3How to do Screen Presentations

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Making a presentation in Powerpoint

  • Note: There are numerous versions of Powerpoint in use and they vary in the way the name functions and which menu they are in.

  • It is not possible to cover every alternative but a little bit of exploring in menus should find you what you want. Use the Help menu.

  • The part that varies most between versions is the control of animations.

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Making a presentation in Powerpoint

There are numerous ways of producing a

presentation in Powerpoint.

You can:

  • design each slide individually

  • convert a Word outline document to a slide show

  • use Auto-content wizard to structure the content

  • use Format..Apply Design or Format ..Slide design to create the layout

  • copy someone else’s design or a corporate style.

  • use a master slide

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Bringing your text into Powerpoint

  • Once your text outline is finished bring it into Powerpoint either:

  • From within Word choose File - Send To - Powerpoint or

  • From within Powerpoint choose Insert -Slides from Outline

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Powerpoint offers 5 views

Powerpoint offers 5 ways of looking at a presentation, they are (from the left):

  • Individual Slide view (editable)

  • Outline view(text only)

  • Slide sorter view(to arrange and add effects)

  • Notes page view(for preparing handouts)

  • Slide show view(to try out your presentation)

  • These are selected at the bottom left of the screen.

  • More recent versions of Powerpoint also have a multi pane view.

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Getting started

  • Look at this presentation in all the views and modify it.

  • If you save it use Save as and a different name.

  • Explore the Format … Apply design (or Format.. Slide design) command

  • Try “Make-overs” on this presentation using the same text.

  • Experiment until you understand these ideas.

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The Look

When you have Applied a Slide Design (Format menu)

and Inserted your text (Insert Slides from Outline):

  • Choose Slide Show mode to see the results full screen.

  • You can modify the “Look” step by step using items in the Format menu.

  • Many of the menus are similar to Word.

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Master Slide

  • You can modify the look on all slides at once by using the Master option in the View menu.

  • Any changes you make will affect ALL slides. It does not always work as you might want it to.

  • You can change fonts, sizes, colours, backgrounds by using commands in the Format menu.

  • You can insert Headers, Footers, Logos and Graphics that will appear on all slides.

  • The Title Master only affects the Title slide.

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Inserting Graphics

  • Graphics can be inserted by using Insert - Picture - Clip Art from the Insert menu

  • Or Insert - Picture - From File if you want to add your own graphics or photos

  • Graphics can be resized and dragged around just like in Word or double click them to bring up their properties.

  • A graphic on the Master Slide will appear on all slides.

  • You can also insert Word Art, Charts AND Objects in the same way.


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Special Effects

  • The two most common effects are Transitions and Builds.

  • Transitions control how one slide changes into the next.

  • Builds control the way each text point or graphic object is added to a slide. Builds are called Animations in the most recent versions of Powerpoint.

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Special Effects

  • Transitions are selected individually using Slide Show - Slide Transition.

  • This can also be done in slide sorter view with the added advantage that multiple slides or all slides can be set at once to the same transition.

  • To see a variety of Transitions in action you can choose Random Effects.

  • Use Shift - Click to select more than one slide and Edit - Select All to select all of them

  • Normal Builds or Animations work in a similar way using Slide Show - Animations (then choose an option) in the normal view or the Slide Sorter view.

  • Custom animations are dealt with later under the heading of Scripting.

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Further Effects

The latest versions of Powerpoint have extra effects such as:

  • Custom Animation

  • Embedded Sound

  • Embedded Video.

  • We will look at these later

  • But don’t drive your audience to distraction (or destruction)

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Out of my way! I have an assignment to do!

End of Part 3

  • And now over to you.