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SPELMAN COLLEGE In conjunction with US DEPARTMENT OF TRANSPORTATION OFFICE OF SMALL AND DISADVANTAGED BUSINESS UTILIZATION’s ENTREPRENEURIAL TRAIINING AND TECHNICAL ASSISTANCE PROGRAM FOR WOMEN AND GIRLS Presents TOWN HALL MEETING Doing Business with USDOT Presented by : Adrianna Clark

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SPELMAN COLLEGE

In conjunction with

US DEPARTMENT OF TRANSPORTATION

OFFICE OF SMALL AND DISADVANTAGED BUSINESS UTILIZATION’s

ENTREPRENEURIAL TRAIINING AND TECHNICAL ASSISTANCE PROGRAM

FOR WOMEN AND GIRLS

Presents

TOWN HALL MEETING

Doing Business with USDOT

Presented by : Adrianna Clark

US DOT/Southeast Small Business Transportation Resource Center (SBTRC)

November 14, 2009


Job Title

Salary Range

$107,043 - $139,162

$70,931-$109,974

$86,927-$133,543

$50,408 - $79,280

$88,017-$136,395

  • Transportation Specialist

  • Airway Transportation Systems Specialist

  • Transportation Analyst

  • Transportation Operations Specialist

  • Aviation Safety Inspector


U.S. DOT’s

Office of Small and Disadvantaged Business Utilization

MISSION:

To ensure that small and disadvantaged business policies and goals of the Secretary of Transportation are implemented in a fair, efficient and effective manner to serve small and disadvantaged businesses throughout DOT and the nation by providing opportunities, technical assistance and financial services.


How to do Business with U.S.DOT?

State DOT

State Small Business Contact

Fed Bizopps Notices

Market to Primes


  • HOW DOT CREATE BUSINESS OPPORTUNITIES

  • Two Distinct Contracting Programs

    • - Direct Contracting

    • FY 2009 Procurement Forecast

    • http://www.osdbu.dot.gov/Procurement/index.cfm

    • Federal Financial Assistance to State and Local Transportation

    • Agencies (DBE Program) (i.e. FDOT )

    • http://www.dot.state.fl.us/publicinformationoffice/construc/constmap/constmap.shtm



Osdbu
OSDBU

  • Federal Aviation Administration (FAA)

  • Federal Highway Administration (FHWA)

  • Federal Motor Carrier Safety Administration (FMSCA)

  • Federal Railroad Administration (FRA)

  • Federal Transit Administration (FTA)

  • National Highway Traffic Safety Administration (NHTSA)

  • Maritime Administration (MARAD)

  • Office of the Secretary (OST)

  • Pipeline &Hazardous Materials Safety Administration (PHMSA)

  • Research and Innovative Technology Administration (RITA)

  • Saint Lawrence Seaway Development Corporation (SLSDC)


Transportation related contract

A Transportation-Related Contract is defined as a

contract for the maintenance, rehabilitation, restructuring,

improvement, or revitalization of any of the nation’s

modes (e.g. transit, airline, highway, seaport,

ground/trucking)

of transportation with any public (Federal, State, Local)

or commercial transportation agency.

Transportation Related Contract


GOVERNMENT-WIDE PROCUREMENT GOALS

Section 15(g) of the Small Business Act establishes the following minimum goals for the Federal Government:

Small Business (All categories) – 23%

Small Disadvantaged Business (SDB & 8a) – 5%

Women-Owned Small Business (WOSB) - 5%

HUBZone Small Business - 3%

Service-Disabled Veteran-Owned SB - 3%


US DOT Southeast SBTRC

Government Contracting Webinar

USDOT/OSDBU’s Programs

Short Term Loan Program (STLP)

DBE ARRA BAP

October 16, 2009


SHORT-TERM LENDING PROGRAM

  • Provides line of credit for accounts receivable arising from transportation related contracts

  • Primary collateral is proceeds of the transportation contract(s)

  • Can be renewed (max. length in program is 5 yrs)

  • Maximum loan amount $750,000

  • Funds are borrowed against each invoice of the contract(s)

  • Repayment occurs as the project owner or prime contractor pays the invoice

  • INTEREST RATE BASED ON A VARIABLE RATE CONNECTED TO THE WSJ PRIME RATE


STLP ELIGIBILITY REQUIREMENTS

(a) CERTIFIED AS A DBE UNDER DOT CERTIFICATION GUIDELINES (49 CFR, PART 23 & 26)

- OR -

CERTIFIED BY THE U.S. SMALL BUSINESS ADMINISTRATION SECTION 8(A) PROGRAM, HUBZONE, DISABLED VETERAN OR SERVICE DISABLED VETERAN OWNED BUSINESS

(b) HAVE A CURRENT TRANSPORTATION-RELATED CONTRACT

(maintenance, rehabilitation, restructuring, improvement, revitalization)

(c) MUST BE CURRENT ON FEDERAL TAXES


STLP ELIGIBLE ACTIVITIES

  • Maintenance, rehabilitation, restructuring,

    improvements, or revitalization of any of the

    nation’s transportation modes – public,

    commercial, Federal, State, or local agency

  • Funds may NOTbe used for:

  • contract mobilization; equipment purchases or

  • other long term uses; refinance of existing

  • debts; payment of non-current taxes;

  • distributions or other payments to stock holders


FUNDS ADMINISTRATION

  • Funds are borrowed against each invoice

    of the contract (s)

  • Repayment occurs as the project owner

    or prime contractor pays the invoice. The

    payment is made jointly to the borrower

    and to the PL Bank and is sent to the

    bank, which repays the amount borrowed

    against the invoice and transmits the

    balance to the borrower


Disadvantaged Business Enterprise (DBE) ARRA Bonding Assistance

Reimbursable Fee Program (BAP)


Program Summary Assistance

  • Program authority: American Recovery and Reinvestment Act (ARRA) (P.L. 111-5, February 17, 2009 to be administered pursuant to 49 U.S.C. § 332(e)

  • Disadvantaged Business Enterprises (DBE) performing on a transportation infrastructure project receiving ARRA funding from any DOT mode of transportation will receive financial bonding assistance in the form of bonding fee cost reimbursement.

  • DOT will directly reimburse DBEs the premiums paid to the surety company for performance, payment or bid/proposal bonds.


Eligible bonds

Bid/Proposal Assistance – Bond which guarantees that the bidder on a contract will enter into the contract and furnish the required payment and performance bonds. Proposal bond which is used in response to an RFP (Request for Proposals).

Payment - Bond which guarantees payment from the contractor of money to persons who furnish labor, materials equipment and/or supplies for use in the performance of the contract.

Performance - Bond which guarantees that the contractor will perform the contract in accordance with its terms.

Eligible Bonds


Bond Fees Assistance

  • The range of the premium fee is between 1-3% of the total bond amount.

  • In the event the DBE also obtains a bond guarantee from the Small Business Administration’s (SBA) Surety Bond Guarantee Program (SBGP), the DOT will also reimburse the DBE for the small business concern (principal) fee of .729% of the contract price.


Dates of Eligibility Assistance

  • Aug 28, 2009 – Sept 8, 2010

  • NO RETROACTIVE REIMBURSEMENT


Eligibility Assistance

  • Certified as a DBE under DOT certification guidelines (49 CFR Part 23 & 26)

  • Have an ARRA transportation infrastructure related contract

  • Have a current Data Universal Numbering System (DUNS) - Dun and Bradstreet

  • Be registered in the Central Contractor Registration (CCR), www.CCR.gov, complete with bank information for electronic payment


ARRA Reporting Requirements Assistance

  • Recipients of awards greater than $25K (combined if also receiving the SBA Guarantee) are required to reporting according to section 1512 of the ARRA

  • The DBE will be reporting $0 spending on a non-project and no jobs created and/or retained pertaining to the DBE ARRA BAP. The DBE must report actual recipient information to the DOT mode of transportation funding the ARRA project for which the DBE was awarded a contract.


Application Process Assistance

  • DBE will submit an application for reimbursement along with all required supporting documents (electronically filed or sent via mail)

  • OSDBU will review the submitted application to determine eligibility. FHWA will be maintaining a master file of ARRA project numbers from all of the OAs for verification of the federal project number.

  • Approved applications will be sent to Budget with supporting documentation to be paid as an unmatched invoice. OSDBU will request expedited payment to be between 12 and 15 business days.


Benefits of DBE ARRA BAP Assistance

  • Can assist the DBEs short term cash infusion

  • Enable the DBE to reduce cost estimate - 2-4% the cost of obtaining the bond

  • Can help the Primes not have to carry the DBEs in their bonding capacity

  • Can make the DBE become stronger, more competitive in order to go after bigger contracts


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