eSubmission Tips. National Institutes of Health. Sheri Cummins NIH electronic Research Administration eRA Customer Relationship Manager External Services – eSubmission & eRA Commons Webinar November 25, 2008. eSubmission Process. PI. PI. AOR/SO.
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National Institutes of Health
NIH electronic Research Administration
eRA Customer Relationship Manager
External Services – eSubmission & eRA Commons
November 25, 2008
Find Funding Opportunity Announcement (FOA) and download instructions and form package.
PI prepares application per FOA and application instructions and sends it to AOR for submission.
Authorized Organization Rep (AOR) submits application to Grants.gov.
eRA retrieves application from Grants.gov and checks it for compliance with application instructions.
PI and AOR/Signing Official (SO) check submission status and, if no errors, view assembled application in eRA Commons.
START EARLY!Can take 2–4 weeks; up to 8 weeks for newly established or foreign businesses
Work from a fresh application package for each submission deadline to avoid issues.
Many changes to the electronic forms will be made in 2009 and 2010.
Each new form change renders old application packages unusable.
Coming eSubmission Form Changes…
NIH Transition to Adobe Forms
Small Business applicants will use PureEdge for Jan. 7 AIDS deadline
Adobe forms available for Small Business & Conference FOAs
Many grant programs switch to Adobe forms beginning Jan. 1 - NOTSmall Business or Conference Programs
applications with Jan. 7, 2009 AIDS submission deadlines
Error Correction Window:NIH allows on-time applicants to correct errors/warnings during the 2 business days after the submission deadline. Only changes to address identified as errors/warnings allowed. Must include cover letter indicating changes.
Avoiding Common Errors:http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm
If you can’t VIEW it, we can’t REVIEW it!
Application Viewing Window:2 business days after application is assembled & before submission considered complete