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BET – The preservation-planning tool of the Federal Archives - DLM-Forum, Budapest, May 2011

This presentation discusses the digital archiving solution implemented by the Federal Archives for preservation planning. It highlights the challenges, goals, and architecture of the solution, as well as its current status and future features.

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BET – The preservation-planning tool of the Federal Archives - DLM-Forum, Budapest, May 2011

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  1. BET – The preservation-planning tool of the Federal Archives - DLM-Forum, Budapest, May 2011

  2. The Federal Archives: Introduction Koblenz (Headquarter) 1952 Foundation ~ 800 Staff members 7 Departments in 9 Locations km archived paper materials 12 million photos (analog) …. Since 1970 (1990) Electronic materials

  3. Law on the Preservation and Use of Federal Archival Documents (Bundesarchivgesetz - BArchG) …...have the legal responsibility of permanently preserving the federal archival documents and making them available for use. …...This includes documents (files, papers, cartographic records, pictures, posters, films, sound recordings and machine-readable data) arising from the central institutions of ……the German Democratic Republic (1949-1990) and the Federal Republic of Germany (since 1949).

  4. “Digital Archiv”: Challenge / Initial Situation in 2006 Interfaces: variety of metadata and document formats Legal Basis BArchG § 2 Administration / Agencies: reords or document management systems ? DOMEA SER VISkompakt Fabasoft MACH individual solutions [...]

  5. Productive Solution since 2008 - Objecttype „EAkte“ XBARCH DMS- Systems „Digitales Archiv“ DMS- Disposal- module Mapping File- Systems (Mapping) Structuring-Editor

  6. OAIS-Model ? Preservation Planning‏ Data Management‏ DIP‏ SIP‏ INGEST ACCESS‏ Archival Storage‏ AIP AIP Administration‏ Workflow component Archiving component

  7. Tool – Drivers and Goals • DRIVERS  • Regular Changes in organization (people) and Technology • Many sources of information about preservation have to be monitored • Fragmented documentation • GOALS  • Apply an operational organization (Aufbauorganisation) versus project organization (Projektorganisation) • Going from project oriented operation (Projektorientiert) to normal operation (Regelbetrieb) • Monitoring of all aspects by using different information sourcesPreservation from a solution based view

  8. digital preservation-lifecycle (Status Quo – Preservation Planning) (Properties) (Realisation) (Alert) (Planning)

  9. Architecture Generally  Browser-based Tool Server: Webserver/Servlet-Engine  Tomcat Database /Persistence Layer  Oracle 11g / Hibernate Document-Repository  Apache Jackrabbit Client: Java-Runtime-Environment (JRE) 1.6

  10. Overview Main-Tabs

  11. Tab „Status Quo“ – List of all themes

  12. Tab „Status Quo“ – Detail-Mask

  13. Tab „Monitoring“ – List of monitored and activated themes

  14. Tab „Monitoring“ – Detail Mask

  15. Tab „Monitoring“ – List of monitored themes

  16. Tab „Monitoring“ – Detail Mask Alert

  17. Tab „Planning“ – List of Alerts

  18. Tab „Planning“ – Detail Mask Plan 1

  19. Tab „Planning“ – Detail Mask Plan 2

  20. Tab „Planning“ – List of Plans

  21. Tab „Planning“ – Detail Mask Realisation

  22. Tab „Realisation“ – List of Realisations

  23. Tab „Monitoring“ – List of monitored themes

  24. Tab „History“

  25. Next steps • Going Live in autumn 2011 • Documentation of all solution aspects (Status Quo) and establishing of the monitoring • Future features that are in evaluation right now: • Sources for monitoring: internet (e.g. Google Alert for Links), • control center with report information about the digital fonds • Dashboard

  26. Thank you for your kind attention! Contact: a.haenger@bundesarchiv.de j.rausch@bundesarchiv.de

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