Marketplace

1. Marketplace Hosted by TAMU Kingsville Business Office Presented by Mari Ybanez

2. What is Marketplace? • Online venue for customers to make payments for products or services that are NOT on a student’s account • Any fee that is traditionally added to a student account, should not be placed on Marketplace exclusively for audit purposes by dept & others

3. How can this help my department? • Collect donations • Sell merchandise • Host online registrations • Online courses • Conferences • Summer Camps • Banquets/ Events • Fundraisers • Mailing Lists

4. Marketplace Features • Add Sales Tax & Shipping costs • Allow recurring payments • Track inventory - Restrict Sales • Include promotional discounts by % or $ • Gather Detailed Customer Information • Email notifications for Customer & Dept • Reports downloadable in Excel • Refunds directly from Marketplace • Auto Disable/Enable products for future use • Stylesheets – Customize store appearance

5. Benefits • Most beneficial to departments whose deposits are for the same items • Can create unique products for single sales or donations • Bypass receipting procedures – No Paperwork • No deposit at Business Office • Funds deposited automatically into designated FAMIS account • Grouped online with similar products • Easily accessible to “site-seers”

6. Sales Tax • Merchandise and admission charges are taxable • Examples: Books, brochures, CDs/DVDs, programs, T-shirts • Overnight guest fees • Entertainment tickets (professional performers) • Guest Passes (ex. Swimming pool) • No allowance for Tax exempt organizations • Dept verifies customer exemption, take sale thru mail, deposit at Business Office with exemption form.

7. Sales Tax (cont’d) • Texas Sales Tax FAQ can which contains helpful information about taxes and exemptions can be found at http://www.window.state.tx.us/taxinfo/sales/faq_collect.html#collect1 • Further information about sales tax is available by calling the Texas Comptroller's Office at 1-800-252-5555

8. What’s the catch? • Free for all departments to participate in • Only fees are credit card fees of approximately 2% per transaction • Cumulative fee will be charged to department at end of the month • No fee if no credit card transactions that month • No fees for ACH (checking account) transactions

9. Department Responsibilities • Compliance with Fiscal policies • Department users maintain stores/products • Ensure correct Standard settings • Designate responsible person who will: • Reconcile revenue to FAMIS • Run reports for participant lists • Store contact for customers • Authorized to request refunds

11. Business Office – Marketplace Information & Links: • http://www.tamuk.edu/businessoffice/Cashiers/Marketplace.html

12. Current Departments Live: 27Existing Stores: 97, Products: 300+ • Athletics, including Javelina Club * • BossCars – University Police Department * • King Ranch Institute of Ranch Management • Office of Alumni & Development • Caesar Kleberg Wildlife Research Institute • Chemical Engineering • Admissions • Continuing Education • Recreational Sports • Student Activities • Intensive English Program • Career Services

13. Department Merchants (cont’d) • Citrus Center • Center for Teaching Effectiveness • College of Business • College of Engineering (Dean’s Office) • International Studies & Programs • Language & Literature • Mathematics • Music • Teacher & Bilingual Education • Academic Testing Center • Annual Citrus Sale • Fiscal Training Workshops

14. Upcoming Department Merchants • Center for Young Children • Office of Student Success • Dean of Students • College of Agriculture & Human Sciences • Health & Kinesiology • Life Services & Wellness • Your Department ???

15. How do I get started? • Contact Mari Ybanez, ext 3905, kamy000@tamuk.edu • Test environment available • Can view other merchant setups, gather ideas • Successfully complete Test payment transactions • Move onto Production • Copy settings from Test • Ready to go Live!