To Build or Not to Build? - Facilities Construction and Renovation

1. To Build or Not to Build? - Facilities Construction and Renovation

2. Introduction The decision to build is a serious one. It takes months of planning, requires financing and is a complex undertaking for the whole community.

3. Overview • Deciding to build • Sources of funding • Planning

4. Lesson Objective • List the steps in a construction plan By the end of this lesson you will be able to:

5. Deciding to Build • Explore alternatives • New building • Adding on • Renovation of current interior • Key questions are in your toolkit • Estimate costs • Justify needs

6. Deciding to Build • Laypersons often involved • Lengthy process • Requires very thorough planning • Can hire library building consultant • District Library Center can help

7. The Role of Trustees • Reviewing all information • Establishing building committee • Establishing a campaign committee • Securing local government and community support

8. The Role of Trustees • Selecting consultants • Participating in fundraising • Issuing bids and selecting contractors • Collaborating with the director on plans, progress • Support director through the process

9. The Role of the Director • Predicting need • Assisting the board to establish timetable • Providing information to the board • Coordinating development of building plan

10. The Role of the Director • Supporting ongoing work of committees • Researching consultants, architects, contractors • Working with architect, space planner, contractors • Cheering the board on!

11. Consultant Services • Study of present space and services • Analysis and recommendation • Size • Allocation of space • Discussion of service expansions

12. Consultant Services • Estimate of costs • Access study • Consultation on options to gain space • Compliance with ADA

13. Raising Money • Direct appropriation • Keystone Grants for Public Library Facilities • Bequests, donations, awards, gifts • Professional capital campaigns • District Library Center can advise

14. Planning Steps • Building Statement – written document • Creating architectural plan • Drawing of detailed plans and specs • Sending plans out to bid • Accepting bids and signing of contract • Authorizing construction

15. Planning Steps • Monitoring progress • Organizing interior, decoration, landscape • Scheduling inspections • Installing equipment, furniture, services • Planning dedication ceremonies • Paying final bills and auditing records

16. Personnel Involved • Board of Trustees • Library director and staff • Municipal officials • Architect, lawyer, insurer • Consultants • Contractors – services and construction

17. Building Project Checklist • A sample of items for board: • Are all members committed? • Have you generated community support? • Have you complied with local ordinances? • Have you reviewed each bid carefully? The complete list is in your toolkit

18. The process is exciting to the community and ensures interesting public relations.

19. Group Exercise

20. Resources A list of books is at the end of this section in your toolkit.

21. REVIEW • Thoroughly examine alternatives • Consulting services are helpful • Variety of funding is available • Large commitment of board’s time and energy