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Project Management Division FY05 Annual Report of Activities and Trends. Dan Ziomek Associate Director, PMD Information Technology Investment Board June 20, 2005. expect the best. www.vita.virginia.gov. 1. Purpose of Presentation.

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Project management division fy05 annual report of activities and trends

Project Management Division FY05 Annual Report of Activities and Trends

Dan Ziomek

Associate Director, PMD

Information Technology Investment Board

June 20, 2005

expect the best

www.vita.virginia.gov

expect the best

1


Purpose of presentation
Purpose of Presentation

To provide an annual report, summarizing the work of the VITA Project Management Division (PMD), including:

  • Activities and Trends (FY 04 to FY05)

  • Accomplishments in FY05

  • Initiatives in FY06

  • Challenges

    Note: Reference information is also provided regarding the evolution, organization, staffing & continuing responsibilities of PMD.

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Pmd fy05 portfolio statistics
PMD - FY05 Portfolio Statistics

(All counts reported as of May 31, 2005)

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Service area work distribution
Service Area Work Distribution

As of May 31, 2005

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Agency procurement requests

FY05 APR Spend by Category (in Thousands)

Agency Procurement Requests

FY05 Total $122.3 Million

APRs Submitted Through May, 2005

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Trends agency procurement requests

FY05

FY04

Trends - Agency Procurement Requests

As of May 31, 2005

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Trends agency procurement requests1
Trends - Agency Procurement Requests

FY05

FY04

Total thru 5/31/05 -161

Total FY04 -209

As of May 31, 2005

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Independent verification validation
Independent Verification & Validation

  • The overall condition of the 21 major IT projects reviewed was encouraging

    • 88% Green

    • 8% - Yellow

    • 4% - Red

  • The Commonwealth project management (PM) methodology is being adopted by all agencies as a result of training and improved oversight

  • Additional training and guidance needed in the areas of risk management, scheduling, estimating, earned value, and quality management

  • The PM capability in Commonwealth agencies should continue to mature, driven by more effective oversight, training, and guidance and consultation

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    Pmd pmo major accomplishments
    PMD - PMO Major Accomplishments

    • Increased Focus on Oversight of Project Execution

      - No Failed Major IT Projects (Based on CIO Assessment of Major IT Projects)

    • Published Project Management Standard

    • Completed Implementation of the PM Selection and Training Standard

    • Expanded the Project Manager Development Program

    • Developed and Tested a Revised IV&V Program

    • Implemented PMD Performance Measures

    • Increased PMO Staffing (3)

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    Pmd epo major accomplishments
    PMD - EPO Major Accomplishments

    • Established VITA PPEA Management and Governance Process

    • Completed Organization and Implementation of New Enterprise Projects Office

    • Awarded PPEA Consulting Services Contracts

    • Completed Initial Review of VITA PPEA Proposals

    • Completed Conceptual Review of VITA PPEA Proposals

    • Completed Program Planning through Detailed Review and Comprehensive Agreement Phases

    • Provided Project Office Support to Infrastructure and EA Program Offices (Detailed Review)

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    Pmd fy06 initiatives
    PMD FY06 Initiatives

    • Expand Major IT Project Oversight

    • Implement IV&V Program

    • Reengineer ITSP and APR Processes

    • Refine PMD Performance Measures

    • Continue Support to PPEA Programs, Culminating in an October Decision on Comprehensive Agreements

    • Complete Reengineering of the RTIP Reporting Process to Better Serve the ITIB and Associated Customers

    • Execute Phase 2 of the Commonwealth Portfolio Project (BPR and COTS Tool)

    • Promulgate a new ITIM-based Strategic Planning and Portfolio Management Standard

    • Promulgate a new ITIM-based Project Oversight Standard

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    Pmd fy06 challenges
    PMD FY06 Challenges

    Right-sizing PMD Organization

    Conversion to Non-general Funding

    “Governance as a Valued Service”

    Addressing APA Audit Findings

    Execution of PPEA Agreements

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    Final questions
    Final Questions

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    Contact information
    Contact Information

    Dan Ziomek

    Associate Director, Project Management Division (PMD)

    [email protected]

    (804) 371-2763

    Judy Marchand

    Manager, PMD Project Management Office

    [email protected]

    (804) 786-4392

    Bob Haugh

    PMD Enterprise Projects Office (PPEA)

    [email protected]

    (804) 786-4392

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    Project management division fy05 annual report

    Project Management Division FY05 Annual Report

    Evolution, Organization, Staffing & Continuing Responsibilities

    (Reference Information)

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    www.vita.virginia.gov

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    19


    Evolution of pmd
    Evolution of PMD

    • Origins in Council on Information Management (Agency IT Strategic Planning, Project and Procurement Oversight)

    • Formerly Department of Technology Planning from 1999 (Technology Management Team)

    • VITA Project Management Division established in Code in 2003 (Code of Virginia 2.2-2008)

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    Pmd organization today
    PMD Organization Today

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    Pmd major responsibilities
    PMD Major Responsibilities

    Commonwealth IT Governance and Program Management:

    • IT Investment Management (ITIM) Policies, Standards, and Guidelines – Development & Implementation

    • Agency IT Strategic Planning - CIO Approval & Monitoring

    • IT Portfolio Management

    • IT Investment Board Support (includes RTIP)

    • Project Manager Development Program (PMDP) - Program Management, Training and Administration

    • ITIM Process Supporting Tools - Development, Implementation & Support

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    Pmd major responsibilities cont
    PMD Major Responsibilities (cont.)

    Commonwealth IT Investment Oversight:

    • Agency IT Procurement Requests – CIO Approval

    • IT Project Consulting – Major and Non-major

    • Major IT Project Planning, Development, RFP and Contract (CIO) Approvals

    • Major IT Project Oversight and Dashboard Reporting

    • Major IT Project IV&V Reviews

    • Non-major IT Project Development Approval

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    Pmd major responsibilities cont1
    PMD Major Responsibilities (cont.)

    PPEA:

    • Support VITA Governance and Management of the PPEA Program

    • Serve as Deputy Program Director for VITA PPEA

    • Manage PPEA Project Management Office(s) (PMO) for Infrastructure and EA Programs

    • Administer PPEA Consulting Services Contracts (with VITA Supply Chain Management)

    • Consult with Agencies on their Ongoing PPEA Proposal Evaluations (Only DSS active at this time)

    • Support Phased Review of PPEA Proposals Culminating in VITA Comprehensive Agreement(s) Approved by the Governor

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    Fy 05 publications
    FY 05 Publications

    • Policies, Standards, and Guidelines

      • Published Commonwealth Project Management Standard

    • Reports

      • 2004 Recommended Technology Investment Projects Report

      • Quarterly Updates for VITA Business Plan

      • Bi-monthly Dashboard Status Report to CIO & ITIB

      • Monthly Dashboard Evaluations

      • ITPRC/SPARC Agenda Packages and Meeting Minutes

    • Presentations

      • Various (24+) to ITIB, Agencies, Focus Groups, Customers, et. al.

      • Revision 1 of PMDP Mandatory Training

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