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PRISM OVERVIEW. Law Enforcement Training June 2010. What is PRISM?. Cooperative Federal/State Program to link safety fitness to state vehicle registration Feasibility Study mandated by Section 4003 of the ISTEA of 1991 Five state pilot concluded in 1997 Report submitted to Congress in 1998

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Prism overview
PRISMOVERVIEW

Law Enforcement Training

June 2010


What is prism
What is PRISM?

  • Cooperative Federal/State Program to link safety fitness to state vehicle registration

  • Feasibility Study mandated by Section 4003 of the ISTEA of 1991

    • Five state pilot concluded in 1997

    • Report submitted to Congress in 1998

    • PRISM is cost-effective and improves safety


Benefits of prism
Benefits of PRISM

  • Improves Safety

    • Improved performance required to exit program

  • Performance Based System

    • Carriers identified based on safety data

  • Identification of High Risk Carriers

    • SafeStat identifies carriers with future crash risk


Benefits of prism1
Benefits of PRISM

  • Improved Efficiency of Federal and State Resources

    • CRs on highest risk carriers

    • Warning letters

  • Improved Data Accuracy

    • Automatic Census updates with registration renewals

    • Barcodes reduce inspection data entry errors

    • Ability to correct non-match inspection and accident records through registration records


Benefits of prism2
Benefits of PRISM

  • Customer Service

    • Promotes “one-stop shop” for USDOT Number and Plates

  • Accountability for Safety

    • Interstate Trucks must have USDOT Number to identify Carrier Responsible for Safety

    • Cannot register if prohibited from Interstate Operations


Prism two main processes
PRISM…Two Main Processes

  • Commercial Vehicle Registration Process

  • Motor Carrier Safety Improvement Process

    (MCSIP)


PRISM AND

VEHICLE

REGISTRATION


Commercial vehicle registration
Commercial Vehicle Registration

  • The Commercial Vehicle Registration process provides the framework for PRISM

  • Establishes link between the Motor Carrier Responsible for Safety and every vehicle registered commercially

    • Plate number (or VIN) can always be traced back to the responsible carrier

    • Brings safety down to the vehicle level


Definitions who s who
Definitions (Who’s Who)

  • Registrant- Entity issued vehicle registration and plate

  • Motor Carrier- Entity responsible for safe operation of the vehicle

    (Note: If there is no actual motor carrier, then Registrant serves as Default Motor Carrier)

  • Default Motor Carrier- Entity responsible for safety when actual motor carrier cannot be identified


How does prism affect safety
How Does PRISM Affect Safety?

  • Safe operating is a requirement for obtaining and keeping a registration plate

  • Check the Carrier’s Safety Status

  • Does the USDOT Number belong to a sanctioned carrier?

  • Was the vehicle assigned to a sanctioned motor carrier previously?


Prism target vehicle file
PRISM Target Vehicle File

1. Daily file of MCSIP Carriers created by PRISM Central Site and distributed to States

2. States identify vehicles assigned to carriers in MCSIP and upload those vehicle records to PRISM

3. Target File created 6:00 AM daily with vehicles from all PRISM states

4. States use Target File for Safety Checks at registration offices and roadside


Prism state barcoding
PRISM State Barcoding

  • Barcode the cab card with vehicle and registrant information

  • Barcode and print carrier responsible for safety

    • USDOT Number

    • Carrier Name

    • Mailing Address

      (Note: Only if the lease is expected to remain in effect for the entire registration year)


PRISM State Barcode Map – April 2010

States Barcoding Cab Cards:

AK, AL, AR, CA, CT, DE, ID, IA, KS, KY, ME, MN, MO, NE,

NH, NM, OH, SC, SD, TN, TX, UT, VT, WA, WV


Registrant & MCRS are the Same

When there is no lease and the MCRS is not expected to change during the registration year, the following info is printed on the Cab Card:

- USDOT Number

- Carrier Name

- Mailing Address

This information isin the bar code.

Same

Company

Scannable

Barcode


Registrant & MCRS are Different - MCRS not expected to change

When there is a lease but the MCRS is not expected to change during the registration year, the following info is printed on the Cab Card:

- USDOT Number

- Carrier Name

- Mailing Address

This information is in the bar code.

Different

Company


Registrant & MCRS are Different - MCRS is expected to change

In some states, when there is a lease and the MCRS is expected to change during the registration year, the MCRS is left blank.


Registrant & MCRS are Different - MCRS is expected to change

In some states, when there is a lease situation and the MCRS is expected to change during the registration year, the MCRS block has this message:

*As of January 2010, a PRISM Requirement is to add this message.



Tracs scanning cab card
TraCS – Scanning Cab Card

Carrier Data from Cab Card scanned into TraCS

Vehicle Data from Cab Card scanned into TraCS


Tracs report
TraCS – Report

TraCS - CIRF Form Auto-populated with scanned Cab Card vehicle data


How does prism affect safety1
How Does PRISM Affect Safety?

Impose Sanctions

  • Deny/Suspend vehicle registrations and retrieve plates when a Federal OOS order has been issued

  • This concurrent state registration suspension is the ultimate sanction when a Federal order to cease interstate operations has been issued


MOTOR CARRIER SAFETY

IMPROVEMENT PROCESS

MCSIP


Motor carrier safety improvement process
Motor Carrier Safety Improvement Process

What is MCSIP?

  • Process to improve the safety of high-risk motor carriers through:

    • Identification

    • Treatment

    • Assessment


Motor carrier safety improvement process1
Motor Carrier Safety Improvement Process

  • Uses SafeStat to identify and monitor motor carriers

  • Applies progressively harsher treatments to carriers that do not improve

  • Ultimate sanction: Federal Out-of-Service Order and concurrent State Suspension/Revocation of vehicle registration privileges


MCSIP IDENTIFICATION

How Motor Carriers Are Identified

for Inclusion in MCSIP


Mcsip identification
MCSIP Identification

  • SafeStat is used to identify motor carriers for inclusion in MCSIP

  • SafeStat is an automated, data driven analysis system designed to measure the relative safety fitness of interstate motor carriers that uses:

    • roadside safety

    • compliance reviews

    • enforcement data


Mcsip identification1
MCSIP Identification

  • SafeStatprovides relative rankings of motor carriers based on performance in four Safety Evaluation Areas (SEA):

    • Accident

    • Driver

    • Vehicle

    • Safety Management


Mcsip identification2
MCSIP Identification

  • SafeStat Data (refreshed monthly)

    • Prior 30 month history of:

      • National Governors Association Accidents

      • Roadside Inspections

      • Compliance Reviews

      • Enforcement Cases

      • Census Data

    • Data is time weighted & severity weighted


Safestat calculation
SafeStat Calculation

SEA Values

Accident SEA = 95

Driver SEA = 90

Vehicle SEA = 65

SM SEA = 80

SafeStat Calculation

Accident x 2

+ Driver x 1.5

+ Vehicle x 1

+ SM x 1 = SafeStat Score

(95 x 2) + (90 x 1.5) + (65 x 0*) + (80 x 1) = 405 = SafeStat Category A

*Note: When a SEA is under 75, the SEA is dropped from the equation


Mcsip identification3
MCSIP Identification

  • SEA values approximate carrier’s percentile rank relative to the population with sufficient data

  • SEA values count towards the overall SafeStat score when 75 or above

  • Motor Carriers with 2 or more SEA values at or above 75 are included in MCSIP


Safestat categories
SafeStat Categories

  • SafeStat Categories A – C establish the pool of MCSIP carriers


Csa 2010 pilot
CSA 2010 - Pilot

  • CSA 2010 is a new major initiative of FMCSA to improve safety

  • CSA 2010 safety criteria will replace SafeStat scoring system for assigning carriers in MCSIP

  • Currently tested in the following states: CO, GA, KS, MD, MN, MO, MT, NJ


Csa 2010 basics
CSA 2010 - BASICs

  • BASICS are behavior categories that can lead to crashes

  • Behavior Analysis & Safety Improvement Categories

  • Carrier and Driver scores in each BASIC will determine FMCSA actions:

    • Intervention (*New - including On-Site Investigations)

    • Safety Compliance Review

    • Out-of-Service Order


Csa 2010 basics1
CSA 2010 - BASICs

  • 7 BASICs will replace 4 SEAs


Csa 2010 enforcement
CSA 2010 - Enforcement

  • Stricter New Entrant Safety Audits

    • Any 1 of “15 Deadly Sins” results in failed audit

  • More focus on Driver qualifications

  • Canadian and Mexican carriers will be rated in the same way as U.S. carriers


MCSIP TREATMENTS

Actions taken to address MCSIP Carriers


Mcsip treatments
MCSIP Treatments

Increased Roadside Inspections

  • All Carriers in MCSIP (SafeStat A-C) must be targeted at the roadside for increased inspection


Mcsip treatments1
MCSIP Treatments

PRISM Warning Letters

  • PRISM Warning Letters are recommended for newly identified SafeStat Category C motor carriers that have not had a recent CR

  • What is the purpose of the Warning Letter?

    • Encourage safety improvement

    • Serve as a diagnostic and educational tool

    • Reach a greater number of carriers than CR resources alone would allow


Mcsip treatments2
MCSIP Treatments

Compliance Reviews

  • Compliance Reviews are recommended for SafeStat Category A & B motor carriers

  • Compliance Reviews:

    • Are conducted at the carrier place of business

    • Document compliance violations and performance data

    • Recommend safety improvements

    • Serve as a basis for enforcement penalties

    • Generate a Safety Rating


Mcsip treatments3
MCSIP Treatments

Registration Sanctions

In what situations will FMCSA order a carrier to cease interstate operations?


Mcsip treatments4
MCSIP Treatments

Registration Sanctions

  • Imminent Hazard

    • Extremely rare

    • Immediate shut-down at time of CR closeout

  • Final Unsatisfactory Safety Rating

    • Shut-down if carrier fails to improve a “proposed” unsatisfactory rating within 45/60 days

    • CR and proposed rating Letter notifies motor carrier of possible state registration sanctions


Mcsip treatments5
MCSIP Treatments

Registration Sanctions

  • Failure to pay fines

    • Shut-down if carrier fails to pay fine or enter into a payment agreement within 90 days of final agency order (FAO)

    • FAO notifies motor carrier of possible state registration sanctions

  • Failure of a new entrant safety audit

    • Must be audited within 18 months of entry

    • Newest Sanction reason – Failed Audit



Abc express trucking
ABC Express Trucking

Hey Bob – Here’s a good one for you. Some Clown from the DOT just sent us a letter that says we can’t operate trucks across state lines.


Abc express trucking1
ABC Express Trucking

Looks like I’ll have to change our company name toXYZ Express Trucking,get another USDOT Number, and keep on trucking !


State registration office plate renewal time
State Registration OfficePlate Renewal Time

DOT Number Check:“The USDOT Number for XYZ Express Trucking is A – OK”

Vehicle Check: “Wait a minute! The SAFER/PRISM database indicates vehicles with these VIN #’s are linked to ABC Express Trucking. We’re gonna have to see a transfer of title, a lease agreement to another carrier, or some kind of evidence that ABC and XYZ are not the same company.”


Summary

IRP collects USDOT numbers and validates

FMCSA issues OOS to unsafe carriers

IRP checks safety and refuses /suspends registration if OOS

Carrier stops operating…Right?


Wrong

This is why we are here.

It is law enforcement’s job to stop these vehicles from operating on the highways.


Last point of contact

YOU

When a vehicle is stopped at the roadside, you should always check the PRISM Target File

If OOS, Pick up plates

If OOS, Confiscate vehicle


Access target file data
Access Target File Data

  • Query Central (Real-time OOS)

  • NLETS (ACQ/AVQ)

  • CVIEW

  • ISS


Carrier Information Data Timeliness

MCMIS Database

Authoritative

Source

Real-time OOSO Status

MCMIS UpdateMonday – Thursday @ Midnight

Saturday @ 8:00 am

Key Enforcement Data

USDOT NumberCarrier NameTargeted IndicatorOOSO Status

SAFER - PRISM

SAFERFTP Site

Data Availability

Freshest Data

Stalest Data

NLETS(ad-hoc)

SAFER

Website(ad-hoc)

CVIEWT0031(batch)

ISS(batch)

PRISM

Web Services

(ad-hoc)

Query

Central(ad-hoc)

After

MCMIS Update(Real-time for OOSO Status)

After

MCMIS

Update

After

MCMIS

Update

States download

from SAFER FTP

after 8:00 am

Monthly

Data

Refresh

After

MCMIS Update(Real-time for OOSO Status)


Vehicle Registration Data Timeliness

State Vehicle Registration Office

Authoritative

Source

Daily Vehicle

Record Uploads

PRISM PVF - 5:00amCVIEW XML - Throughout the day or evening batch upload. (dependent on State process)

Key Enforcement Data

VIN, State/PlateRegistration Expire DateCarrier Responsible for Safety

SAFER - PRISM

SAFERFTP Site

PRISMSFTP Site

Data Availability

Freshest Data

Stalest Data

PRISM

Web Services(ad-hoc)

Query

Central(ad-hoc)

NLETS

Vehicle Registration(ad-hoc)

PRISM

Target File(batch)

NLETS

Vehicle

Target Status(ad-hoc)

CVIEWT0041P(batch)

After Daily

Vehicle

Record

Uploads

After Daily

Vehicle

Record

Uploads

After Daily

Vehicle

Record

Uploads

States download

after 6:00am

Real-Time

direct from

State Office

States download

after 6:00am


Carrier and Vehicle Registration Data

Query Central

Query Central supports inquiries by:

  • USDOT Number

  • License Plate & State

  • Vehicle Identification Number


Query central
Query Central

Real-Time

OOS Status


Query central1
Query Central

Vehicle

Information


Carrier and Vehicle Registration Data

NLETS

Carrier Inquiry by: USDOT Number (ACQ)

Vehicle Inquiry by: VIN or License Plate & State (AVQ)


Carrier and Vehicle Registration Data

NLETS Responses

All NLETS Carrier Status Response Messages provide the same data elements.

There are differences in the Heading that appears above the data fields.

The following messages can be found depending on the MCSIP Step:


Nlets
NLETS

NLETS Carrier Status Response Sample

MSG FROM NLETS 3745ACR.AVLIC0000.    TO:DEST IA07710B5*MRI0056917.TXT

                     CARRIER IS UNDER FEDERAL OOS. IMMINENT HAZARD.

DOT/178097.NAM/ACTION CARRIER INC.ADR/700 E 52ND STREET NORTH.CITY/SIOUX FALLS.ST/SD.ZIP/57104.CAR TARG‑HIST IND/T.MCSIP STEP/54.MCSIP DATE/11122008.PAGE/01 OF/01.

PRISM Target File Alert Message

**NLETS-PRISM Queries only return data when the Carrier is under a Federal OOS or Vehicle is Targeted for Inspection


Carrier and Vehicle Registration Data

NLETS Vehicle Status Response

PRISM Target File Alert Message

CARRIER IS TARGETED.

DOT/1816966.NAM/STALLION TRANSPORT LLC.DBA/.ADR/817 SUNDALE ST.CITY/BISMARCK.ST/MO.ZIP/63624.CAR TARG‑HIST IND/T.MCSIP STEP/7.MCSIP DATE/12182009.

VMA/FORD.VYR/2004.VIN/1FDXW47P84ED62797.LIC/13AF9M.LIS/MO.REG EFF DATE/10012009.REG EXP DATE/09302010.VEH TARG‑HIST IND/T.PAGE/01 OF/01. 

PRISM

CARRIER

DATA

PRISM

VEHICLE

DATA

**NLETS-PRISM Queries only return data when the Carrier is under a Federal OOS or Vehicle is Targeted for Inspection


Carrier and Vehicle Registration Data

NLETS Vehicle Status Response

  • Carrier data is also included in the Vehicle Status Response

  • PRISM alert messages are based on the value contained in the MCSIP Step

    “NOT ON FILE” = Vehicle not on PRISM Target File


Carrier and Vehicle Registration Data

SAFER Website

http://safer.fmcsa.dot.gov

The first screen presented will display the available data.

The option of “Company Snapshot” should be selected


Carrier and Vehicle Registration Data

SAFER Website

Note that there is an OOSO dated February 16, 2010


Carrier and Vehicle Registration Data

SAFER Website

There is significantly more information available on this carrier from this inquiry but we have chosen to only show the Carrier Identification Screen Some of the additional information is:

  • Operation Classification

  • Carrier Operations

  • Cargo Carried

  • Inspections/Crashes

  • Safety Rating

  • Insurance


Carrier and Vehicle Registration Data

CVIEW

Training coordinator: Place state CVIEW screen here


Carrier and Vehicle Registration Data

ISS(Monthly Refresh available for download)


Carrier and Vehicle Registration Data

ISS

When a carrier has been placed OOS ISS will provide this OOS Alert.

Press OK and ISS will provide the next screen


Carrier and Vehicle Registration Data

ISS

The Red Light indicates the carrier is Out of Service

(At the time of the last update of ISS)

ISS-2 - 3


Carrier/Vehicle is OOSO

What should you do

if you verify the vehicle

is under an OOSO?

Training Coordinator: Customize the next slide series for actions authorized by your laws


Carrier/Vehicle is OOSO

I’ll write out this Out of Service Order, stick it on his windshield


Carrier/Vehicle is OOSO

OK Bill I’ll show the plates as turned in

Susan

You remember that Smith & Jones Trucking that we have been looking for? I got the plates off of it and I’ll turn them in tonight.

IRP Office


Carrier/Vehicle is OOSO

Tow the vehicle


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