Understunding and complying
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October 25, 2012. Understunding and Complying. The NIH Public Access Policy. The Law says….

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Understunding and complying

October 25, 2012

Understunding and Complying

The NIH Public Access Policy


The law says

The Law says…

  • The NIH Public Access Policy requires that all investigators funded by the NIH, submit or have submitted for them to the National Library of Medicine’s PubMed Central (PMC), an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication.

  • Division G, Title II, Section 218, PL 110-161 (Consolidated Appropriations Act, 2008)


In a nutshell

In a nutshell…

Peer Reviewed Journal

$$$

appears here

If your hard work

that same article must also somehow get here too


Pubmed central pmc

PubMed Central(PMC)?

Repository of full-text biomedical works from books and journals

Works assigned a PMCID

Over 2.5 million full-text works

Citation database

Citations assigned a PMID

Over 22 million citations from journals indexed by PubMed

PMID

PMCID


Understunding and complying

PMID is NOTPMCID


Who s responsible

Who’s responsible?

&

BU

Assistant

Grant Manager

Author

Author

Author

Principal Investigator

PostDoc

PostDoc

PostDoc

Institution


Nih policy has two parts

NIH Policy has two parts:

1. ManuscriptSubmission

2. ManuscriptCitation


How to comply

How to comply?

Part I

Manuscript Submission


How to submit 4 methods

How to Submit?  4 methods

http://publicaccess.nih.gov/submit_process.htm


Differences are

Differences are…

Who does it?

What to PMC?

Article

OR

Manuscript

Publisher

OR

You

YJ

Be aware of addendum

Contract

These tend to be decided by publishers.

via


What to pmc how to pmc

Whatto PMC &HowtoPMC

Publishedarticle

express

PMC ID

1000+ PMC Journals

Final Peer reviewed manuscript

NIHMS

via

NIHMS ID


What nihms

What?! NIHMS?!

http://www.nihms.nih.gov/


Nih m anuscript s ubmission system

NIHManuscriptSubmissionSystem

Must Tell about Embargo!


Back to method a b c d

Back to Method A,B,C,D:

$$$

PMC Journal

YJ

NIHMS will email you.


Remember contract checkbox

Remember, Contract checkbox

Don’t forget to check the box.

Author


Remember

Remember!

Please Do Not Ignore Emails from NIHMS.

YJ


Not always checkbox

Not always checkbox

We would permit an author to submit un-copyedited manuscripts to PMC…


The policy only applies to

The policy ONLY applies to…

YES

NO

Editorials

Letters to the Editor

Book chapters

Conference reports and/or presentations

Magazine or popular press articles

  • Peer Reviewed Journal Article


How to comply1

How to comply?

Part II

Manuscript Citation


Pi needs pmcid

PI needs PMCID

  • Citations noted in NIH applications, proposals and progress reports must include PMCID (PubMed Central Reference Number)

Reminder Concerning Grantee Compliance with Public Access Policy and

Related NIH Monitoring Activities (NOT-OD-08-119):

http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-119.html


An email you want to avoid

An email you want to avoid

Dear Principal Investigator,

Your recent progress report submission identified papers that have resulted from your NIH award. It appears that the following papers have not yet been submitted for upload to PubMed Central and may be out of compliance with the NIH Public Access Policy.


Compliance starts before publication

Compliance starts BEFORE publication.

Two Dates:

The full text should be publicly available no later than

12 months after the publication.

But, submittal to PMC should be made upon ACCEPTANCE of publications.

If your manuscript is accepted today (October 2012) to be published in October 2013 …


Citation example

Citation example:

Nita-Lazar M, Noonan V, Rebustini I, Walker J, Menko AS, Kukuruzinska MA. Overexpression of DPAGT1 leads to aberrant N-glycosylation of E-cadherin and cellular discohesion in oral cancer. Cancer Res 2009; 69 (14): 5673-5680. PMCID: PMC243493

  • NIHMS 118407

For 90 Days

  • “PMC Journal – In Process”

If MethodA journals


Useful tools

Useful Tools

NIH Public Access Policy:

http://publicaccess.nih.gov/index.htm

  • Sherpa-Romeo:

  • http://www.sherpa.ac.uk/romeo/

  • PMID PMCID Converter:

  • http://www.ncbi.nlm.nih.gov/sites/pmctopmid

    AML:

  • http://medlib.bu.edu/faculty/nih_policy.cfm


That s all good but

That’s all good, but…

What do I do with

OLDNON-Compliant

articles?

  • Didn’t check the box…

  • Ignored email from NIHMS…

  • Didn’t upload to NIHMS…

You

You

There are so many of them…


Please contact us

Please contact us:

Location of journal policies

My NCBI, My Bibliography & eRA Commons hands-on training

Assistance with documentation of compliance (Biosketch)

Use of Tools

YJ


Crystal clear

Crystal Clear?

  • The NIH Public Access Policy requires that all investigators funded by the NIH, submit or have submitted for them to the National Library of Medicine’s PubMed Central (PMC), an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication.

  • Division G, Title II, Section 218, PL 110-161 (Consolidated Appropriations Act, 2008)


Quiz time

QUIZ TIME


When is compliance required

When is Compliance Required?

The Policy applies to any work that is

accepted for publication in a journal on or after April 7, 2008

  • http://publicaccess.nih.gov/FAQ.htm


Let s say 2 of pi s salary is funded by a nih grant then

Let’s say 2% of PI’s salary is funded by a NIHgrant, then…

  • Any papers originated from the grant (which pays 2% of salary) is subject to the Policy.

  • All other research (98% of PI’s salary is funded) is NOT.

Contact me for Qs on NIH Public Access Policy

Kathryn Mellouk

Executive Director

Research Integrity & Assurance

[email protected]


Nihms id is effective for

NIHMS ID is effective for…

  • 90 days


Sneak preview

Sneak Preview

NIH PAP Workshop

December 19

CRRO Clinical Research Seminar


Methods of citation mgmt

Methods of Citation Mgmt:

eRA Commons

Used by PI

My NCBI

Used by Delegate

(also by PI)


If you re a pi

If you’re a PI


My ncbi linked

My NCBI linked

PI’s name will be here if in a delegate’s account


Compliance status

Compliance Status:


Response to nih

Response to NIH


Lori s tracking system

Lori’s Tracking System


Until then

Until then…

Young-Joo Lee

[email protected]

617-638-9183

Reference Desk

[email protected]

617-638-4228


Thank you

Thank you!

  • Special thanks to:

  • Tasha Watson

  • Data Coordinating Center

  • Lori Goehring, Ken Rask & Cynthia Korhonen,SPH


Credit

Credit:

Cathy Sarli

Washington University Medical School

Sally Gore

U Mass Worcester Medical School

P. Scott Lapinski

Harvard Medical School


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