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Strategic Planning Seminar

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Strategic Planning Seminar

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    1. Strategic Planning Seminar November 5, 2002

    2. 2 Local Government Resource Handbook Section 6.1 Strategic Planning http://www.gov.ns.ca/snsmr/muns/info/manuals/lgrh.stm

    3. 3 Joint Venture Service Nova Scotia and Municipal Relations Union of Nova Scotia Municipalities Association of Municipal Administrators Henson College

    4. 4 Why Strategic Planning?

    5. 5 Presenters Stephen Feist, SNSMR Jack Novack, Henson College Mark Gilbert, Municipal Finance Corporation Linda Parker, CAO, Town of Berwick Warden Keith Hunter, Municipality of Cumberland Rennie Bugley, CAO, Municipality of Cumberland Councillor Duke Cormier, City of Summerside Terry Murphy, CAO, City of Summerside Dave Darrow, SNSMR How are we working with SAP? As a joint vision of the future for e-Government within the Province, the Nova Scotia Government and SAP have established a vision for the “Province of e” This vision can be best be described as identifying the importance of collaborative capabilities among various public sector organizations to provide increased value to clients. A recognition that an environment where shared and common business process are the “norm” and technology is a tool to simplify our lives and the lives of our clients. We didn’t arrive at this vision overnight. The realization of a successful implementation of SAP’s core financial products provided the baseline for stakeholders within the provincial government to see what benefits could accrue by just standardizing financial processes. What could be achieved if these principles were applied on a much bigger scale? Well, the “Province of e” vision is one of those “Go big or stay home” ideas. It developed into a vision which saw the wide application of similar SAP technologies deployed across the Provincial, Municipal, Advanced Education, Schools (K-12) and Health sectors. We now have a flexible licensing arrangement which allows us to implement virtually all of SAP’s product capabilities in all these sectors. And it’s working...How are we working with SAP? As a joint vision of the future for e-Government within the Province, the Nova Scotia Government and SAP have established a vision for the “Province of e” This vision can be best be described as identifying the importance of collaborative capabilities among various public sector organizations to provide increased value to clients. A recognition that an environment where shared and common business process are the “norm” and technology is a tool to simplify our lives and the lives of our clients. We didn’t arrive at this vision overnight. The realization of a successful implementation of SAP’s core financial products provided the baseline for stakeholders within the provincial government to see what benefits could accrue by just standardizing financial processes. What could be achieved if these principles were applied on a much bigger scale? Well, the “Province of e” vision is one of those “Go big or stay home” ideas. It developed into a vision which saw the wide application of similar SAP technologies deployed across the Provincial, Municipal, Advanced Education, Schools (K-12) and Health sectors. We now have a flexible licensing arrangement which allows us to implement virtually all of SAP’s product capabilities in all these sectors. And it’s working...

    6. 6 Point of View If it ain’t broke….. Don’t fix it! Maintain the Status Quo As I mentioned, the baseline for our current SAP initiatives was the successful completion of the SAP Financial project within government. This project successfully brought all government departments together so that they could share financial information and the province could see what the “big picture” looked like. In addition, we had our two major municipalities in Nova Scotia (Halifax Regional and Cape Breton Regional Municipalities) adopt SAP as their financial system. Imagine what a difference this has made to share this critical information between these parties and the provincial government. In addition, Cape Breton Regional Municipality and the Province have provided leadership in implementing SAP within the municipal sector. Now over half a dozen small local government operations are implemented on a service basis within the same infrastructure as Cape Breton Regional Municipality. It’s been so successful that we now have to look at building a bigger infrastructure to support more municipalities who have decided to come on board. We have recently started a project to rollout SAP to the School Boards around the province. It has been a huge challenge for Government to efficiently manage the funding that it provides to the school boards. The school boards hav been asking for the capabilities to improve how they manage their financial picture. Now they have an opportunity to have one picture. Now that a solid baseline of Financial implementations are under our belt, or underway, focus is shifting to other areas. And our relationship with SAP is helping us there too. For example, the HR component is now being implemented in some of the municipal organizations and the Province is moving away from its legacy HR application in favour of SAP HR. But what about our citizen and business customers? Well that’s where Service Nova Scotia comes in… We have this existing demand for an enhanced web portal and what to do?As I mentioned, the baseline for our current SAP initiatives was the successful completion of the SAP Financial project within government. This project successfully brought all government departments together so that they could share financial information and the province could see what the “big picture” looked like. In addition, we had our two major municipalities in Nova Scotia (Halifax Regional and Cape Breton Regional Municipalities) adopt SAP as their financial system. Imagine what a difference this has made to share this critical information between these parties and the provincial government. In addition, Cape Breton Regional Municipality and the Province have provided leadership in implementing SAP within the municipal sector. Now over half a dozen small local government operations are implemented on a service basis within the same infrastructure as Cape Breton Regional Municipality. It’s been so successful that we now have to look at building a bigger infrastructure to support more municipalities who have decided to come on board. We have recently started a project to rollout SAP to the School Boards around the province. It has been a huge challenge for Government to efficiently manage the funding that it provides to the school boards. The school boards hav been asking for the capabilities to improve how they manage their financial picture. Now they have an opportunity to have one picture. Now that a solid baseline of Financial implementations are under our belt, or underway, focus is shifting to other areas. And our relationship with SAP is helping us there too. For example, the HR component is now being implemented in some of the municipal organizations and the Province is moving away from its legacy HR application in favour of SAP HR. But what about our citizen and business customers? Well that’s where Service Nova Scotia comes in… We have this existing demand for an enhanced web portal and what to do?

    7. 7 Alexander Graham Bell “The inventor looks upon the world and is not content with the things as they are. He wants to improve whatever he sees, he wants to benefit the world, he is haunted by an idea. The spirit of invention possesses him, seeking materialization.”

    8. 8 Point of View We should not be content with the Status Quo…. we should strive for continual improvement.

    9. 9 Why Strategic Planning? Strategic Planning can be a cornerstone of an organizations success Systematic way to manage change Strengths, Weaknesses, Opportunities and Threats Focuses on the allocation of scarce resources Charts a course Gives a clearer picture of a municipalities own identity

    10. 10 Bryson’s View Strategic planning is a management tool, period. As with any management tool, it is used for one purpose only, to help an organization do a better job. Strategic planning is a disciplined effort to produce fundamental decision and actions which shape and guide what an organization is, what it does and why it does it, with a focus on the future.

    11. 11 Bryson’s View Strategic Planning Disciplined Fundamental Decisions and Actions

    12. 12 In Simple Terms Where are we right now? Where do we want to be in the future? What kind of municipality do we really want? What strategies will we need to implement to get there? What internal and external forces are operating that will hinder or help us to achieve our long term goals?

    13. 13 What Strategic Planning is Not. Does not attempt to make future decisions. It is a tool, not a substitute of judgment by leadership. Does not always flow smoothly.

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