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Room Parent Meeting. October 4, 2011. Thank you for your time!. Check The Room Parent Rosters On Your Table Please make additions and corrections. Room Parent Meeting. October 4, 2011. Thank you for your time!. Check The Room Parent Rosters On Your Table

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thank you for your time

Room Parent Meeting

October 4, 2011

Thank you for your time!

slide2

Check The

Room Parent Rosters

On Your Table

Please make additions and corrections

thank you for your time1

Room Parent Meeting

October 4, 2011

Thank you for your time!

slide4

Check The

Room Parent Rosters

On Your Table

Please make additions and corrections

agenda
Agenda
  • Introductions ----------- Valerie Tyler
  • Welcome ----------------- Shanda Breazeale
  • Overview of Our Purpose -------- “One Team”
  • Communication within your team: Who gets emails about what?
  • Communication to your Classroom Parents: How should you get your message out?
  • Responsibilities
    • Teacher Support
    • H’Owl Booth
    • Classroom Parties
    • Teacher Recognition and Gifts
    • Communication from Teacher to Parents
  • Treasurer Tips and the budget
  • Other Events and PTA Activities
    • H’Owl
    • PIE
    • Sunshine committee
    • Spring Party
    • Yearbook
our organizational chart
Our Organizational Chart

Shanda – PRESIDENT

Ms. Griffin - PRINICPAL

ROOM PARENT COORDINATOR

Pre-K

No Grade Level Coordinator

Kinder

Grade Level Coordinator

1st

Grade Level Coordinator

2nd

Grade Level Coordinator

3rd

Grade Level Coordinator

4th

Grade Level Coordinator

5th

Grade Level Coordinator

Spec.

Areas

No Grade

Level Coordinator

E

Lead

E

Lead

F

Lead

G

Lead

B

Lead

D

Lead

B/S

Lead

F

Lead

A

Lead

G

Lead

C

Lead

H

Lead

Music

Lead

Art

Lead

Taylor

Lead

H

Lead

H

Lead

M

Lead

R

Lead

K

Lead

M

Lead

K

Lead

M

Lead

H

Lead

K

Lead

K

Lead

S

Lead

PE

Lead

Sp. Ed

Lead

V

Lead

W

Lead

S

Lead

S

Lead

M

Lead

S

Lead

M

Lead

Y

Lead

Q

Lead

T/W

Lead

T

Lead

introductions
Introductions

Pre-K Grade Level Coordinator

Not needed – only one class currently

Taylor Lead

Looking for

Volunteers

introductions1
Introductions

Kinder Grade Level Coordinator

Jennifer Despins & Megan Helmbrecht

Elbrecht Lead

Shannon Meroney

Evans Lead

Erin Jones

& Katie Kinzy

Hill Lead

Brandi Gitcho

& Jennifer Despins

Hodges Lead

Kelly Rizk

& Julie Choyce

Vrba Lead

Michelle Ramos

& Courtney Whitworth

Warner Lead

Jena Heath

introductions2
Introductions

1st Grade Level Coordinator

Jeff Russell, maybe, with Co-Coordinator

FoltsLead

Karen Reagan

Garrett Lead

Julie Payne

& Valerie Tyler

MowryLead

Elizabeth Gunter

Raup Lead

Kim Bellew

Singerman Lead

Lauren Rosprim

Stone Lead

Melissa Smith

Tillotson Lead

Jeff Russell

& Mandy Niles

introductions3
Introductions

2nd Grade Level Coordinator

Kalin Boenig

BaehrLead

Not yet determined

DelineLead

Not yet determined

Knowles Lead

Lisa Murphy

MankovskyLead

Julie Choyce

& Frances Woolsey

Means Lead

Leslie Rosner

Smith Lead

Cara Keenan

introductions4
Introductions

3rd Grade Level Coordinator

Sara Atkins

Bones/Sheridan Lead

Diane Kearns-Osterweil

Francis Lead

Karen Prairie

KielyLead

Lorie Raney

Morrison Lead

Lisa Thompson

Murr Lead

Megan Helmbrecht

Young Lead

Cindy Austin

& Elaine Huckaby

introductions5
Introductions

4th Grade Level Coordinator

Jennifer Hopper

Aguilar Lead

Jennifer Childress

& Heather Jones

Gustafson Lead

Jennifer Owens

& Christine Markey

HaurwitzLead

Patricia Lewis

Kelly Lead

Mary Wolf

Quick Lead

Valerie Tyler

Thigpen/Wiley Lead

Monika Wilson

introductions6
Introductions

5th Grade Level Coordinator

Valerie Tyler

Cardwell Lead

Jocelyn Leffall

Hughes Lead

Kalin Boenig

Keyes Lead

Sheri Terrell

Sweeney Lead

Lei Peng

Beth Rowan

introductions7
Introductions

Special Areas

Valerie Tyler

Special Education Lead

Susan Jackson

Art Lead

Music Lead

P.E. Lead

agenda1
Agenda
  • Introductions ----------- Valerie Tyler
  • Welcome ----------------- Shanda Breazeale
  • Overview of our Organization and Purpose
  • Responsibilites
    • Me
    • Grade Level Coordinators
    • Lead Room Parents
    • All of Us
      • Teacher Support
      • Howl Booth
      • Classroom Parties
      • Teacher Recognition and gifts
      • Communication from teacher to parents
  • Communication: How should you get your message out?
  • Treasurer Tips and the budget
  • Other Events and PTA Activities
    • H’Owl
    • PIE
    • Sunshine committee
    • Spring Party
    • Yearbook

Welcome --------- Shanda Breazeale

one big team

Full Support

of teachers and students

One Big Team

=

  • ALL ROOM PARENTS
  • H’Owl Booth
  • Reading to Children
  • Planning Parties
  • Copying
  • Teacher Gifts
  • Laminating
  • Staff Luncheon Coverage
  • TRADITIONAL
  • “ROOM PARENT” JOBS
  • H’Owl Booth
  • Planning Parties
  • Teacher Gifts
  • Staff Luncheon Coverage
  • TRADITIONAL
  • “CLASSROOM HELPER” JOBS
  • Reading to children
  • Copying
  • Laminating
agenda2
Agenda
  • Introductions ----------- Valerie Tyler
  • Welcome ----------------- Shanda Breazeale
  • Overview of Our Purpose -------- “One Team”
  • Communication within your team: Who gets emails about what?
  • Communication to your Classroom Parents: How should you get your message out?
  • Responsibilities
    • Teacher Support
    • H’Owl Booth
    • Classroom Parties
    • Teacher Recognition and Gifts
    • Communication from Teacher to Parents
  • Treasurer Tips and the budget
  • Other Events and PTA Activities
    • H’Owl
    • PIE
    • Sunshine committee
    • Spring Party
    • Yearbook

V. Communication within your team: Who gets emails about what?

VI. Communication to your Classroom Parents: How should you get your message out?

slide20

GRADE LEVEL COORDINATORS

  • Responsible for beginning and coordinating all party planning
  • Creates flyer/invite to go home in Wednesday folder with electronic version through email for all Classroom Parties (be green  )
  • Manages grade-level party-planning budget $$
  • Coordinates grade-level special events like 2nd grade Cinco de Mayo decorations basket weaving, or 1st grade Pilgrim bread making and Thanksgiving Program assistance
  • Passes on all info received from Room Parent Coordinator to Leads to disseminate appropriately to their team or parents
  • USES ONLY EMAIL with LEADS MOSTLY
slide21

LEAD ROOM PARENT(S)

  • Primary communicator up and down the Room Parent Organization and outwardly with Classroom Parents
  • Communication within your team: Who gets emails about what?
    • Begin by asking your Room Parent Team what they prefer to included on.
    • 3 options:
      • Everything
      • Only classroom help
      • Only traditional RP areas like party planning and presents
    • Might have to make three distribution lists essentially, but avoid sending to those on the team who feel anxious about either “task list”
  • Communication to your Classroom Parents: How should you get your message out?
    • Begin with a letter sent home in the Wednesday Folder to ALL Classroom Parents
    • Introduce yourself and your team
    • Ask how they prefer to be contacted and ask for correct contact info for ALL GUARDIANS
    • Give a preview of what to expect for the year (# of parties and generally when, # of gifts, that class gifts are optional. [Letter example]
    • Use email from that point on except for Class Parents who do not have email access – use Wednesday Folders for those
    • Be green – small flyers
slide22

Hello families of Ms. Kiely!!

Please take note of the 4 things below:

1.) My name is Valerie Tyler (mother of Cooper Tyler) and I am serving as your LEAD ROOM PARENT this year. That means I will be communicating with you several times throughout the school year for things like Ms. Kiely’s birthday (coming up in 10 days!!), classroom parties, and HOWL participation.

2.) The most important thing I would like to do is learn how I can best do that communicating with you. There is a card attached to this letter that I would appreciate you filling out and returning in your child’s Homework Folder (or Wednesday Folder) as soon as possible. From this information, I will learn how best to contact each family so EVERYONE knows EVERYTHING that’s going on! You can contact me at the following information:

VALERIE TYLER

[email protected]

(512) 794-2909 Home (512) 750-6834 Cell

If you can, save this sheet, so you will always know how to get in contact with ME with any questions. My job is to facilitate Ms. Kiely’s needs, the needs of the school and the PTA, and to help communication from those entities with you so please let me know anything I can do to help you.

3.) We are fortunate to have several parents who have also volunteered to assist me as Room Parents. They are: Jocelyn Gibbs, Lorie Raney, Tracy Sheridan and Dandre Whitehead. We are especially fortunate that Tracy Sheridan is the Grade Level Coordinator of all Room Parents for the 3rd grade and Dandre Whitehead is our PTA President so they will keep us all “in the know!” We thank these women for their willingness to help Ms. Kiely and our kiddos by their service. If there’s anyone else who wishes to be an “official room parent” contact me and I’ll put you in touch with the Room Parent Coordinator.

4.) As I mentioned, Ms. Kiely’s birthday is coming up on October 11th. I would like to begin collecting donations from you immediately in order to get her something from the class. There are typically three times we ask for donations throughout the year: for the teacher’s birthday, for a winter break gift, and for an end-of-the-year gift. As always, contributions to the class gift are absolutely OPTIONAL

slide23

STUDENT’S NAME _______________________________________

Please provide the following information for me to contact you. You may request printed information be sent to your home in addition to email by checking both boxes below. You need only provide the phone numbers you wish me to have and use.:

PRIMARY CONTACT NAME: (please print) ____________________________________________________

EMAIL ADDRESS (please print clearly): _____________________________________________________

PHONES: HOME: _____________________ CELL: _____________________ WORK: ___________________________

CHECK ALL THAT APPLIES: Email communication is fine

Please provide paper copy in my child’s folder

I do not have email access; I MUST have printed information sent home

If there is a second parent or caregiver who needs to receive information please continue:

SECONDARY CONTACT NAME: (please print________________________________________________

EMAIL ADDRESS (please print clearly): _____________________________________________________

PHONES: HOME: _____________________ CELL: _____________________ WORK: ___________________________

CHECK ALL THAT APPLIES: Email communication is fine

Please provide paper copy in my child’s folder

I do not have email access; I MUST have printed information sent home

slide24

LEAD ROOM PARENT(S)

  • Primary communicator up and down the Room Parent Organization and outwardly with Classroom Parents
  • Communication within your team: Who gets emails about what?
    • Begin by asking your Room Parent Team what they prefer to included on.
    • 3 options:
      • Everything
      • Only classroom help
      • Only traditional RP areas like party planning and presents
    • Might have to make three distribution lists essentially, but avoid sending to those on the team who feel anxious about either “task list”
  • Communication to your Classroom Parents: How should you get your message out?
    • Begin with a letter sent home in the Wednesday Folder to ALL Classroom Parents
    • Introduce yourself and your team
    • Ask how they prefer to be contacted and ask for correct contact info for ALL GUARDIANS
    • Give a preview of what to expect for the year (# of parties and generally when, # of gifts, that class gifts are optional.
    • Use email from that point on except for Class Parents who do not have email access – use Wednesday Folders for those
    • Be green – small flyers
agenda3
Agenda
  • Introductions ----------- Valerie Tyler
  • Welcome ----------------- Shanda Breazeale
  • Overview of Our Purpose -------- “One Team”
  • Communication within your team: Who gets emails about what?
  • Communication to your Classroom Parents: How should you get your message out?
  • Responsibilities
    • Teacher Support
    • H’Owl Booth
    • Classroom Parties
    • Teacher Recognition and Gifts
    • Communication from Teacher to Parents
  • Treasurer Tips and the budget
  • Other Events and PTA Activities
    • H’Owl
    • PIE
    • Sunshine committee
    • Spring Party
    • Yearbook
  • IV. Responsibilities
    • Teacher Support
    • H’Owl Booth
    • Classroom Parties
    • Teacher Recognition and Gifts
    • Communication from Teacher to Parents
slide26

Responsibilities

    • Teacher Support
      • Copying, Laminating, Book Binding
      • Reading to Children in classroom
      • “Parent Readers,” Edit writing, Math “Pull out” help
      • Wednesday Folders
      • Buying needed supplies like Wipes or Kleenex
      • Taking home cut work
      • Field Trip assistance
    • H’Owl Booth
      • Every class helps “run” a booth
      • Room Parents carry the burden
    • Classroom Parties
    • Teacher Recognition and Gifts
      • Birthdays, Winter Break, End of Year Gifts
      • Staff Appreciation Luncheons
      • Teacher Appreciation Week
    • Communication from Teacher to Parents
      • Emails and Wed. Folder notes when teacher needs specific things
      • Communication about Classroom Parties and Field Trips
      • Collection of donations for gifts or class projects
slide27

Responsibilities

  • Teacher Support
      • Copying, Laminating, Book Binding
      • Reading to Children in classroom
      • “Parent Readers,” Edit writing, Math “Pull out” help
      • Wednesday Folders
      • Buying needed supplies like Wipes or Kleenex
      • Taking home cut work
      • Field Trip assistance
    • There may already be some people helping in these areas, but check with new room parents to see if they had hoped to volunteer in these areas.
    • Send email only to those Room Parents who want to know about and be available for this type of help.
slide28

Responsibilities

  • H’Owl Booth
    • Communicate with ALL Classroom Parents immediately about the theme and needs for your assigned class booth
    • Coordinate with other class Lead IF you have a “partner class” running the booth
    • Send email only to those Room Parents who want to know about and be available for this type of help.
    • Can ask “Volunteers” Chair for assistance filling shifts
    • Ultimate responsibility for manning the booth falls to the Lead Room Parent
    • Be positive and generate excitement for the H’Owl
    • Let’s Hear from our H’Owl Chairs!!!
slide29

Responsibilities

  • Classroom Parties
    • Grade Level will begin dialogue and ask all LEADS to help with the party planning
    • Communicate along the way with ALL your Room Parent Team who wanted to be a part of party planning
    • Share the joys (burdens?  ) of getting things together for the parties with ALL your Room Parents in your room – let others bring the cupcakes or punch sometimes.
    • Use RE-usable Plates – Lead keeps them or assigns a “party goods Room Parent.”
    • Don’t forget to recruit “assigned workers” to help run the party and not just follow their children around the party.
    • Grade Level will prepare a flyer to go home in Wednesday folders inviting all Parents
    • But additionally, maybe even before the flyer/invite, communicate party date, time, location and details to ALL your classroom parents early enough to allow them to make plans to attend as well
slide30

Responsibilities

  • Teacher appreciation/gifts
    • You and your Room Parent Team can choose which times to “gift” your teacher and what to give.
    • Typically done Birthday, Winter Break, and End-Of-Year
    • Must be clear it is OPTIONAL, and ask for whatever is comfortable for the family. If asked further, then can suggest $5-10 a family.
    • Although 1st letter to classroom parents should give an “overview” of the gift “expenses” for the year, do not ask parents to contribute for all 3 up front.
    • Will also need to organize class for Teacher Appreciation. Try to think of things easy, burden-light and $-light – maybe not even every day. Check with others in grade-level to be sure your in-line with the rest of the Team
    • Must recruit coverage for Teacher Appreciation Luncheons (Winter Break and End-of-Year) or provide it yourself.
slide31

Responsibilities

  • Teacher appreciation/gifts
  • Teacher favorites are now ONLINE on the Doss PTA webpage at www.dosspta.org
  • http://www.dosspta.org/
slide32

Responsibilities

  • Communication from Teacher to Parents
    • As a Lead, your job is to provide “one-stop-shopping” for the teacher. She should be able to only have to send one email to her Lead(s) and expect to have her needs met.
    • If it is a request for classroom help, attempt to use your task-specific Room Parents on “the Team” first, and then, if necessary, reach out to all other parents.
    • Be willing to let the teacher use your communication chain for all communications he needs to share with his parents. Sometimes it may even be curriculum or “project” specific – like everyone remember to bring your letter box letters Thursday instead of Wednesday due to the Monday holiday.
agenda4
Agenda
  • Introductions ----------- Valerie Tyler
  • Welcome ----------------- Shanda Breazeale
  • Overview of Our Purpose -------- “One Team”
  • Communication within your team: Who gets emails about what?
  • Communication to your Classroom Parents: How should you get your message out?
  • Responsibilities
    • Teacher Support
    • H’Owl Booth
    • Classroom Parties
    • Teacher Recognition and Gifts
    • Communication from Teacher to Parents
  • Treasurer Tips and the budget
  • Other Events and PTA Activities
    • H’Owl
    • PIE
    • Sunshine committee
    • Spring Party
    • Yearbook

VI. Treasurer Tips and the budget

treasurer s tips treasurer courtney rippy
TREASURER’S TIPSTreasurer: Courtney Rippy
  • PTA Office has everything you need
  • Every form you need and how-to’s are online on the PTA webpage
  • Don’t pay sales tax, or don’t get reimbursed
  • Check requests process
    • Must have 2 signatures
    • Receipt/invoice must be attached
  • Deposits process
agenda5
Agenda
  • Introductions ----------- Valerie Tyler
  • Welcome ----------------- Shanda Breazeale
  • Overview of Our Purpose -------- “One Team”
  • Communication within your team: Who gets emails about what?
  • Communication to your Classroom Parents: How should you get your message out?
  • Responsibilities
    • Teacher Support
    • H’Owl Booth
    • Classroom Parties
    • Teacher Recognition and Gifts
    • Communication from Teacher to Parents
  • Treasurer Tips and the budget
  • Other Events and PTA Activities
    • H’Owl
    • PIE
    • Sunshine committee
    • Spring Party
    • Yearbook
  • Other Events and PTA Activities
    • H’Owl
    • PIE
    • Sunshine committee
    • Spring Party
    • Yearbook
other pta activities
Other PTA Activities
  • Sunshine Committee
    • Berkley Dyer
    • Katie Bartley
    • Gina McKallip
  • Spring Party
    • Kalin Boenig
    • Christine Markey
    • Jennifer Hopper
  • Yearbook
    • Melissa Perry
    • Karen Nabers
thank you for your time have a great year

Room Parent Meeting

October 4, 2011

Thank you for your time!

Have a great year!!!

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