Best Practices to Improve Conference Call Audio for Businesses

1. Best Practices To Improve Conference Call Audio for Businesses 2018 Read about best practices to follow to ensure excellent audio quality, vital for active interaction and for precise conference call transcription. www.legaltranscriptionservice.com (800) 670 2809 MOS Legal Transcription Company 8596 E. 101st Street, Suite H Tulsa, OK 74133

2. Conference calls are important contact points for a business, and must be flawlessly conducted for proactive engagement from the participants and the best results. Audio quality is a very important consideration when arranging a conference call both from the point of view of clear communication among the participants and from the standpoint of accurate conference call transcription. Talking about the convenience of conference calls, these allow the participants to work together even when they are in different geographic locations; all they need is a phone connection. It is useful for employees who may be scattered across countries to exchange information, ideas and also to make informed decisions quickly. It helps to save travel time and money. A conference call meeting can achieve its objectives only with excellent audio quality. How can organizers ensure superior audio quality for their conference calls? Here are a few pointers. ✓Understand the technology: Before starting the conference call, make sure that you are familiar with the technology being used. You cannot afford to fumble during the meeting and create the impression that you don’t know how to operate the equipment. Run a test call with your colleagues to avoid any such embarrassing situations. Ensure that your audio equipment is working well to avoid wastage of time, delays, dropped calls and compromised audio. Conference calls provide an opportunity to make a good first impression, and efficiency in the audio reflects your competency. ✓Choose a quiet place: Select a room that is quiet and ensure that the walls are soundproof to avoid any disturbance from next door spaces. Make sure that the windows are shut and it is best not to keep pens and papers on the table to avoid fidgeting with those and thereby making it difficult for the participants to hear the speaker. Remote participants may easily get distracted by any minor background noise. So, choosing an ambient room is essential for the speakers to stay focused. ✓Make good use of the mic and microphones: Mic is an essential element for conference calls. Sharing a mic is very cost-effective but when it is placed between two speakers, it compromises the quality of the audio as the sound sources is from the sides. Similarly, some people keep only one microphone in the conference room assuming it can pick up any sound from anywhere in the room. But mics are designed to pick up direct speech. So, positioning the mic directly in front of the speaker is crucial to get a clear audio of what is being said. www.legaltranscriptionservice.com (800) 670 2809

3. ✓Do not focus on video alone, focus on audio: If you are using audio video technology, it is easy to focus on video and get easily distracted from audio. Today, many businesses invest money in video technology and do not give due importance to good quality audio. In conference calls, audio plays a very significant role and has to be given pride of place. The conference calling experience must be productive and smooth sailing for all stakeholders. Only by maintaining the proper etiquette can you ensure this. Ensuring good audio must be one of the primary considerations. Conference call proceedings can be transcribed utilizingprofessional transcription services. Today, with access to advanced technology, many businesses use speech recognition technology for transcription. However, it does not ensure 100 percent accuracy due to issues such as difficult accents, pronunciation problems, multiple speakers, stuttering and so on. Businesses also use a hybrid approach where they use speech recognition technology and a professional transcriptionist to edit the transcripts. Now, the conference call has become much less formal and much more engaging with people collaborating across the world, virtually transforming the way we work. It is important though, for business managers to make sure that their organizational culture, IT and other infrastructure, protocols etc. evolve with the new conferencing technologies to fully experience the benefits offered by the conference call. www.legaltranscriptionservice.com (800) 670 2809