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Virginia Child Care Provider Scholarship Program

What is the Virginia Child Care Provider Scholarship Program? . Provides payment for tuition and technology fees to those employed in child care in Virginia or those who plan to enter the field of child care.Provides tuition assistance for VCCPSP-approved courses in child care, child development

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Virginia Child Care Provider Scholarship Program

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    2. What is the Virginia Child Care Provider Scholarship Program? Provides payment for tuition and technology fees to those employed in child care in Virginia or those who plan to enter the field of child care. Provides tuition assistance for VCCPSP-approved courses in child care, child development, early childhood education, or child care administration at Virginia’s institutions of higher learning.

    3. Purpose of Scholarships To provide early care and education professionals with better training and qualifications for advancement. To provide families with highly trained child care providers. To provide child care businesses with highly qualified staff.

    4. Who Sponsors the Scholarships? Federal funding is given to the Virginia Department of Social Services (VDSS) for child care programs. VDSS provides the scholarship money from the Child Care and Development Fund. The Office of Early Childhood Development administers the scholarship program.

    5. Who is Eligible for Scholarships? Virginia residents working as early care and education providers. Residents from other states who work as early care and education providers in Virginia. Virginia residents who want careers in early care and education. Note: you may be required to provide proof of residency and/or employment.

    6. What Classes are Covered? Early Childhood Development Child Care Child Care Administration Early Childhood Development Degree required classes

    7. How Much Does the Scholarship Pay? The maximum lifetime benefit for eligible participants currently is $2,689.00. The scholarship may pay for up to 2 courses per semester. The scholarship covers tuition and technology fees. All other fees, books, and expenses are the applicant’s responsibility.

    8. When is the Application Due? The dates are listed on the application for each semester. Applications must be fully completed and submitted online or mailed and postmarked by the deadline to be processed and approved. Applicants attending 4-year institutions must use the paper application and attach the course description for the course for which they are requesting a scholarship. Early and late applications will not be processed. Applications on old forms will be returned to the applicant. Applications are processed on a first-come, first-served basis only with priority given to individuals currently working in child care or early care and education settings.

    9. How Soon Will I Be Notified? You will be notified by U.S. mail within thirty days of receipt of your application. Please do not call the VCCPSP Hotline or e-mail the program to inquire about the status of an application before the end of the 30-day period.

    10. What If I Change My Mind? The scholarship pays only for the courses that were approved and only for the applicant who was approved. The course and college chosen may not be changed unless the course was cancelled, rescheduled, or filled. If you cannot use the scholarship, you must notify VCCPSP immediately, by completing the Course Change form.

    11. Step – 1 Apply for Admission Apply for admission to the college or university you choose. Take all placement tests. Obtain and learn your student identification number for that school. Include that ID number on your scholarship application. Ensure that you have reliable transportation to/from classes. Ensure that the selected course does not conflict with your work schedule.

    12. Step – 2 Apply For The Scholarship Apply for the scholarship. Be thorough and accurate, so your application may be processed quickly. Make sure you submit the application within the start and end deadlines. Keep a copy of your application.

    13. Step – 3 Register For Courses You may register for the courses you want either before or after you hear from VCCPSP. Some schools may require that you pay tuition and fees in advance to hold a spot in the course. If you choose to pay while waiting for your award decision, make sure the school will reimburse you, if you get the award. VCCPSP will not reimburse or pay students directly. Check on the dates when payments are due and take appropriate action. Present the original award letter when you register. Sign an Authorization to Release Grades form and send it to your college’s or university’s Admissions & Records office.

    14. Step – 4 Notify VCCPSP Complete and submit the VCCPSP Course Change Form when: The course for which you received an award is cancelled, rescheduled or filled. You cannot use the scholarship because of an emergency situation. You need to change the college or university. The VCCPSP must approve any substitutions or changes. Failure to notify VCCPSP in writing may result in forfeiture of future scholarship awards.

    15. Things You Must Do You must show proof of employment and/or residency when requested. You must be in good financial and academic standing to receive the scholarship. Previous debts must be paid. You must reapply each semester. If you ever drop or withdraw from a course, you must follow your institution’s procedures and deadlines and notify VCCPSP immediately.

    16. Frequently Asked Questions Does the scholarship program pay for books, parking and other fees? No, the scholarship will pay the tuition and technology fees only. Can the scholarship be used at any college or university? The scholarship can be used at all Virginia based public and private accredited institutions of higher learning approved by the State Council of Higher Education for Virginia. Do scholarship applicants have to be employed full-time in child care or in a particular setting? Applicants do not have to be employed full-time in child care, however first priority will be given to applicants currently working in the early care and education field. Will the scholarship pay for the same course more than once? No, it will pay for a course only once.

    17. Frequently Asked Questions What if I drop a course after the school’s deadline? You will be responsible for paying the tuition and technology fees. It is very important that you follow the registration and drop policies of the educational institutions so as not to incur any penalties. If I am denied a scholarship can I appeal the decision? There is no appeal process for scholarships denied based on: Lack of funds Untimely application Incomplete application To appeal other circumstances, you must file a written appeal to the program within 33 days of the date on the denial letter.

    18. Frequently Asked Questions How do I remain in “good standing”? To be in “good standing,” there must be no more than one instance in which: You did not register for the course after getting a scholarship. You did not complete the course, and received a grade of “W”. You failed to notify VCCPSP about course changes. You received a failing grade.

    19. Contact Information Website http://www.dss.virginia.gov/family/cc/scholarship.cgi Email us at: childcare.scholarship@dss.virginia.gov Phone: 1-866-636-1608 (toll free)

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